Annual General Meeting
of the
Mississippi Lakes Association
2 June, 2012
Beckwith Municipal Building
2012 AGM Agenda
•
•
•
•
•
•
•
•
Call to order
Opening remarks & Introductions – Vern Runnells
2011 AGM Minutes - Approval
Financial Reports – Ed Carew
Election of Directors
The “Mississippi Belle”, Water Levels & Buoys – Ed Carew
2011 Loon Survey – Ed Carew
The Lake and its Stewardship – Melissa Dakers
•
•
•
•
•
•
Coffee/Comfort Break
Website – David du Feu
Weed Cutter – Peter Elliott
Beckwith - Private Road Equalization Program – Frank Mills
Mississippi Lake Plans – Alyson Simon, MVC
New Business
• Door Prizes
• Big Door Prizes
• Wrap-up and Adjourn
2 June, 2012
Mississippi Lakes Association
2
Opening Remarks
– Vern Runnells
• Introductions – Directors & Guest
Speaker
• Short Agenda – Regular Business
• Mississippi Lake Plan & Survey
• Questions at anytime
• Forum for issues, concerns, etc.
• Door Prizes, Coffee, Tea and Timbits
2 June, 2012
Mississippi Lakes Association
3
Current Directors
•
•
•
•
•
•
•
•
•
•
Vern Runnells– President
John Coburn – Vice President
Bryon Edwards – Treasurer
Lorna Drummond – Secretary
Melissa Dakers – Director/Lake Steward
David du Feu – Director/Webmaster
John Miller - Director
Frank Mills – Past President
Peter Elliott – Director Emeritus
Ed Carew – Director Emeritus/Belle Editor
2 June, 2012
Mississippi Lakes Association
4
Deputy Directors
•
•
•
•
•
•
•
•
•
•
•
•
2 June, 2012
Guy Charron - Petrie's Shore
Rick Kwissa - Carleton Place
Chris Winter – Moonlight Bay
Gary Patterson - Hay's Shore
Gisele Neil - Two Oaks (or Ab’s Shore)
Allison Kirkpatrick - High Bank Shore
Gary Arkinson – Robertson Shore
Greg Smith – Lake Park
Ken Ray – Squaw Point
Jeff Wilson – Gardiner Shore
Charlie White – Beck Shore
Doug Bailey – Craig Shore
Mississippi Lakes Association
5
Minutes of 2011 AGM
• Recorded by Lorna Drummond
• Printed copies available at the door
• Reviewed and recommended for
acceptance by current Directors
• Motion from the floor needed for
acceptance
2 June, 2012
Mississippi Lakes Association
6
Treasurer and Auditor Reports
Ed Carew for
Bryon Edwards
2 June, 2012
Mississippi Lakes Association
7
2011 Financial Statement
Item #
Revenue
Amount
1
Individual Membership (16)
2
Shore/Road Associations (499)
$2,238.00
3
Municipal Grants Beckwith DNE CP
$1,500.00
4
Newsletter Advertising
$6,835.00
5
Donations
6
Maps
7
Marker Buoy Donations
$125.00
$40.00
Total
2 June, 2012
$160.00
$255.00
$11,153.00
Mississippi Lakes Association
8
2011 Financial Statement
Item #
8
9
10
11
12
13
14
15
16
17
18
2 June, 2012
Expense
Bank Charges
FOCA Membership
Marker Buoy Maintenance
Web Hosting
Liability, Directors & Officers Insurance
Newsletter Printing
Boat Operating Expense
Water Quality Testing
Miscellaneous Expense
Office Supplies & Postage
New Initiatives
Total
Surplus (Shortfall)
Mississippi Lakes Association
Amount
$43.00
$1,557.00
$185.00
$129.00
$1,750.00
$6,774.00
$124.00
$91.00
$35.00
$172.00
$444.00
$11,304.00
-$151.00
9
Auditor’s Report
Dear Members,
I have reviewed the books and records of the Mississippi Lakes Association for
the year ended December 31, 2011 as prepared and presented to me by Bryon
Edwards.
In my opinion, these records fairly and completely represent the activities of the
Association for the period ended December 31, 2011.
If I can be of any further assistance, please do not hesitate to contact this office.
Yours very truly,
Marilyn Willis
2 June, 2012
Mississippi Lakes Association
10
MLA Proposed 2012 Budget
Item #
Description
2011 Actual
2012 Budget
Revenue
1
Individual Membership (30)
$160.00
$300.00
2
Shore/Road Associations (500)
$2,238.00
$2,500.00
3
Municipal Grants Beckwith DNE CP
$1,500.00
$2,500.00
4
Newsletter Advertising
$6,835.00
$7,600.00
5
Donations
$125.00
$200.00
6
Maps
$40.00
$30.00
7
Marker Buoy Donations
$255.00
$300.00
$11,153.00
$13,430.00
Total
2 June, 2012
Mississippi Lakes Association
11
MLA Proposed 2012 Budget
Item #
Description
Expense
8
9
10
11
12
13
14
15
16
17
18
19
Bank Charges
FOCA Membership
Marker Buoy Purchase
Marker Buoy Maintenance
Web Hosting
Liability and D & O Insurance
Newsletter Printing
Boat Operating Expense
Water Quality Testing
Miscellaneous Expense
Office Supplies & Postage
New Initiatives
Total
Surplus (Shortfall)
2 June, 2012
2011 Actual 2012 Budget
$43.00
$1,557.00
$185.00
$129.00
$1,750.00
$6,774.00
$124.00
$91.00
$35.00
$172.00
$444.00
$45.00
$2,000.00
$300.00
$650.00
$145.00
$1,850.00
$7,400.00
$135.00
$95.00
$50.00
$200.00
$560.00
$11,304.00
$13,430.00
-$151.00
$0.00
Mississippi Lakes Association
12
2012 Budget Approval
Motion - approve the 2012 Budget as
presented.
Moved by - ………………………
Seconded by - ………………….
2 June, 2012
Mississippi Lakes Association
13
2012 Asset Summary
• Boat and Motor
• Hazard Marker Buoys
• Weed Cutter
$10,000
$4,500
$1,500
All values are estimated
2 June, 2012
Mississippi Lakes Association
14
Election of Directors
• Nominations from the floor are now invited
2 June, 2012
Mississippi Lakes Association
15
Belle, Water Levels & Buoys
Ed Carew
2 June, 2012
Mississippi Lakes Association
16
The Mississippi Belle –
Ed Carew
• Received 2500 copies on May 18
• Full colour for 2012
• Excellent support from advertisers
-fully covered costs to produce the ‘Belle
• Would like ideas for 2012 issue
– do you have a suggested topic?
– Would you submit an article?
– Send us pictures
2 June, 2012
Mississippi Lakes Association
17
Water Levels
• Co-operative effort with MVC
– MLA volunteers provide weekly rainfall data to MVC
– MVC provides water level data to MLA
• Graph updated weekly on MLA Website
– includes year to date levels, historical average
levels and target range
– useful to determine whether water level changes
may affect docks and boat lifts
• Water levels and flows much lower than
normal for this time of year
2 June, 2012
Mississippi Lakes Association
18
Mississippi Lake Water Levels, 2012
Data Provided by MVC
135.6
Lake Level (Metres above Sea Level)
135.4
No target range in spring due
to the variability in timing of
spring melt and ice conditions
135.2
135.0
134.8
134.6
134.4
134.2
18-Dec
4-Dec
20-Nov
6-Nov
23-Oct
9-Oct
25-Sep
11-Sep
28-Aug
14-Aug
31-Jul
17-Jul
3-Jul
19-Jun
5-Jun
22-May
8-May
24-Apr
10-Apr
27-Mar
13-Mar
27-Feb
13-Feb
30-Jan
16-Jan
133.8
2-Jan
134.0
Date (weeks)
2 June, 2012
Historical Minimum
Historical Maximum
Historical Average
Upper Target
2011
2012 to Date
Mississippi Lakes Association
Lower Target
19
Marker Buoys
Ed Carew
• All Marker Buoys were installed on May 18
• The Miss L.A. pontoon boat (barge) working very well after
significant repairs in 2010.
• Marker buoy locations shown on Website, Newsletter Maps,
and laminated maps (for sale @ $5.00 per map)
• Marker buoy co-ordinates for Magellan and Garmin hand
held GPS units are available for download. Send an email to
me (Ed Carew) @ email info@lakemississippi.ca
• Status of FOCA Private marker buoys
- trial buoy worked well
- over $300 in donations to buy more
- cost for 10 buoys (delivered) is $465
2 June, 2012
Mississippi Lakes Association
20
Loon Survey, 2011
• Results from the 2011 survey at Mississippi Lake include
•
•
•
•
the following overall loon counts:
1st Lake:
4 Adults
2nd Lake:
14 Adults
1 Young
3rd lake:
4 Adults
1 Young
Big Lake:
13 Adults
3 Young
Number of Loons
1
5
2
3
Mated
Mated
Mated
Mated
Pair
Pairs
Pairs
Pairs
2007
2010
2011
Maximum Number of Adults
24
35
35
Maximum number of mated pairs
10
12
11
Number of surviving young
8
7
5
2 June, 2012
Mississippi Lakes Association
21
Guess what comes next?
First Set of Door Prizes !!
2 June, 2012
Mississippi Lakes Association
22
It’s Break Time
• Coffee and Tea by John Miller
• Timbits by Tim Horton’s
• Washrooms courtesy of Beckwith Township
• Back in 10 minutes please
2 June, 2012
Mississippi Lakes Association
23
The Lake and its Stewardship
Melissa Dakers – Lake Steward
2 June, 2012
Mississippi Lakes Association
24
Water Quality Sampling Program
• 2002 - MVC sampled Mississippi Lake
•
•
•
•
(Watershed Watch Program–5 year cycle)
2006 - Initiated an Annual Sampling Program
in partnership with MVC
Followed the Watershed Watch Protocol
2007 - Lake Partner Program Sampling &
Watershed Watch (MVC re-sampled)
Although results are encouraging, MLA
decided to expand on the program
2 June, 2012
Mississippi Lakes Association
25
2011 Water Quality Sampling
• Partnership with MVC (supplied equipment & covered
•
•
•
•
•
•
cost of lab samples again)
Lake was sampled 3 times
Re-sampled with MOE Lake Partner Program & OFAH
Invasive Species Monitoring Program
Re-sampled 2 additional sites for phosphorus including
inlet and outlet
Residents need to practice stewardship
2011 – Resampled 2 main sites, including inlet and
outlet, in partnership with MVC
2012 – MVC will resample Watershed Watch,
Invasives, Algae & Seine netting Programs
2 June, 2012
Mississippi Lakes Association
26
Map of Sampling Locations
2 June, 2012
Mississippi Lakes Association
27
Website (www.lakemississippi.ca)
•
•
•
•
Obtain Weekly Water Level Reports
Most pages now show a revision date
Source of the latest advisories, News Items & Events
Want to be notified of updates?
 Click on “The Webmaster” and email to “info@lakemississippi.ca
• Over 25,000 hits; over 4,000 more since last AGM
• Appreciate your ideas for new web pages
• We are now on Facebook, please check out our website
and like us on Facebook at...
2 June, 2012
Mississippi Lakes Association
28
Weed Cutter
Peter Elliott
2 June, 2012
Mississippi Lakes Association
29
Beckwith Township Private Road
Equalization Program “PREP”
Frank Mills
2 June, 2012
Mississippi Lakes Association
30
30
Status and Plan for 2012
•
•
•
•
•
•
•
•
•
•
•
•
Budget approved for 2012 ($30,250)
Cheques issued for a total of $24,349 for 2011
81% take up by Road Associations in 2011, down from 93% in 2010
Several roads did not apply in 2011 (reasons unknown)
Quality of applications is steadily improving (
Rathwell Shore)
Dead line for applications is 4 pm on Nov 30th with zero tolerance
Application form on Township website (get started now)
Be sure changes to Association executive don’t effect application
Associations should acknowledge grants received by email/letter
PREP has been a catalyst for more formalization of Road Associations
Budget for PREP must be justified and approved every year
Road Associations must remain diligent to assure PREP continues
2 June, 2012
Mississippi Lakes Association
31
New Business
Anyone is welcome to bring up issues,
concerns, comments, etc
2 June, 2012
Mississippi Lakes Association
32
Guest speaker
Alyson Symon
2 June, 2012
Mississippi Lakes Association
33
Guess what comes next?
Final Door Prizes !!
2 June, 2012
Mississippi Lakes Association
34
Wrap-up
•
•
•
•
•
•
•
The Executive appreciates your support
Membership is the MLA’s strength, we need you
Talk to your friends/neighbours about the MLA
Please visit our Website for the latest news
(lakemississippi.ca)
Remember to Complete the Survey
Thanks for attending, hope to see you next year
Need motion to adjourn…………..
2 June, 2012
Mississippi Lakes Association
35