Training
for
Presiding Officer
GENERAL ELECTIONS 2014
District Election Officer Hyderabad & Commissioner GHMC
Compiled by
Sri Somesh Kumar, IAS
District Election Officer, Hyderabad
Commissioner, GHMC
Sri Mukesh Kumar Meena, IAS
RO 09-Hyderabad, PC
Dist collector, Hyderabad
Sri Rahul Bojja , IAS
Special Commissioner, GHMC
Sri E. Sridhar, IAS
08-Secunderabad PC
Joint Collector , Hyderabad
2
Contributors
1.
Sri P.Chandraiah
9.
RO 57-Musheerabad AC
2.
Sri I. Samuel Anand Kumar IAS
RO 65-Goshamahal AC
10.
RO 58-Malakpet AC
3.
Sri P Venkatarami Reddy IAS
Sri D. Ronald Rose IAS
11.
Sri L. Kishan
12.
Sri Balaji Ranjit Prasad
13.
Sri A. Ravindra Babu
14.
Sri R. Anjaiah
RO 64-Karwan AC
Smt.Preeti Meena, IAS
RO 70-Secunderabad AC
15.
RO 63-Nampally AC
8.
Smt. P. Masuma Begum
RO 69-Bahadurpura AC
RO 62-Sanathnagar AC
7.
Sri L. Vandan Kumar
RO 68-Yakutpura AC
RO 61-Jubilee Hills AC
6.
Smt. B. Navya
RO 67-Chandrayangutta AC
RO 60-Khairatabad AC
5.
Sri Balasubramanyam Reddy:
RO 66-Charminar AC
RO 59-Amberpet AC
4.
Sri N. Chandra Mohan Reddy, IFS
Smt. Sujatha Gupta
RO 71- Secunderabad Cantonment AC
16.
Sri Aleem Basha
RO AC Elections & ZC, West, GHMC
3
GENERAL ELECTIONS 2014
•
The General Election 2014 in India is the largest democratic
event of the world.
•
Highlights of 2014 Elections In India
•85 crore voters
•6.87 lakh polling stations
•1.5 crore polling staff
•1.5 crore 1st time voters
•
Matter of pride & privilege to work as
(PrO)
•
PrO is critical to conduct of free and fair election as overall
in charge of a Polling Station (PS)
Presiding Officer
Important Points
•
•
•
•
Read PrO hand book and check list.
Follow the procedure and guide lines- no deviations at all.
Be patient and tactful.
4
Don’t side with any party, be impartial.
On appointment as PrO
•
Report at the training venue as per
training.
•
•
Attend training programmes and listen carefully .
•
•
•
Familiarize with election process and procedure.
•
•
Clarify doubts about elections and your role if any.
time specified for
Obtain copy of Presiding Officers Hand book /check list &
other material and read them carefully.
Practice on the Electronic Voting Machine (EVM).
Apply for Postal Ballot for your self. Your right to vote is
important.
Don’t waste your time on attempts for exemptions. Take
5
pride in your work as PrO.
Important provisions of Representation of
Peoples ( RP) Act 1951
Sec
Content
Punishment for
Violation
128
Maintenance of secrecy of vote by voter and by all
others participating in Election process e.g. officer,
clerk, agent or any person.
129
Employee’s at election duty not to persuade or Imprisonment up
dissuade any person to act for any candidate or to 6 months or
influence voting.
fine or both.
130
Prohibition of canvassing
Punishable with
a) By candidates or agents within 100 meters of PS
fine of Rs.250/b) By polling agents inside PS
c) Polling agents should not wear cap, scarf etc with
party symbols.
Imprisonment
for 3 months.
Conduct of Election Rules 1961.
Indian Penal Code 1860.
131
Disorderly conduct by polling agent, election agent,
candidates in or near PS like rude behaviour with
polling staff or any person, shouting, use of mega
phones/loud speakers etc.
6
3 months
imprisonment or
fine or both.
Important provisions of RP Act 1951
Sec
132
Content
Punishment for Violation
Misconduct or disobedience Removal of such person by
of lawful directions by PrO.
PrO/Police Officer.
In case of re-entry into the Imprisonment upto 3
PS by the miscreant.
months or fine or both.
133
Illegal hiring or procuring Imprisonment upto 3
of conveyance at elections. months or fine or both.
134
Breach of official duty in Punishable with fine
connection with elections.
Rs.500/-
134
A
Govt employee not to act
as election agent /polling
agent/counting agent.
7
Imprisonment upto 3
months or fine or both
upto
Important provisions of RP Act 1951
Sec
Content
Punishment for Violation
134 B
Prohibition of going armed to Imprisonment upto 2 years
or near the PS.
or fine or both.
135
Removal of ballot papers Imprisonment for a term of
from PS.
1 year or fine or both.
135 A
Offence of booth capturing.
Imprisonment
from
1-3
years. For Govt employees
3 - 5 years and fine.
136
Fraudulent or unauthorised
destruction of election
papers, documents , ballot
papers, ballot boxes or
abetting to any such act.
Imprisonment
upto
6
months or fine or both & for
Govt employees upto 2
years or fine or both
8
Stay at Polling Station
•
Stay at PS for all polling staff is must on previous night to
election (29th April 2014).
•
•
Election material and EVMs cant be left unattended.
Poll preparation starts at 5.30 AM , mock poll at 6.00 AM
and voting at 7.00AM sharp on poll day (30th April 2014).
•
Surprise inspections by Observers , DEO and ROs /AROs
and regular inspections by special teams .
•
Severe action on PrO, APO and other staff if found absent
from PS.
•
For your stay in the PS on 29th April 2014 , list and carry to
the distribution centre what you may need like
•
•
•
Bedding material
Pair of clothes
Medicines you may need
Personal toilet kit
Mobile charger
9
Facilities for Polling staff
•
Basic minimum facilities are provided in the PS. But be
ready to rough it out.
•
Lunch will be provided at distribution centres (29th April
2014).
•
Lunch and snacks or an amount of Rs 150/- will be provided
at polling stations on the poll day (30th April 2014).
•
•
First aid kits will be available at the Polling Station locations.
Remuneration will be paid at the Polling Stations
•
•
•
Rs. 350/- per day for PrO / APO
Rs. 250/- per day for OPOs
Rs 150/- for Class IV Employees
10
Distribution Centre
•
•
•
Arrive at the venue of distribution centre at schedule time
Check polling station allotment from list displayed
Find your designated location, team members and sector
officer
•
Verify the polling material supplied
•
•
•
•
Election material
EVM
Paper seal
Electoral roll
11
Important election material
EVM’s (CU&BU)
Ballot Paper
Electoral roll
Green paper seal
Indelible Ink
Strip seal
Voter slips
List of CSV
17 A Register
Metal seal
Spl. tags
Distinguishing mark rubber
stamp
Copy of list of contesting
candidates Form 7A
List of alternative
identification documents
Sign boards
Pledge to be placed on the
voting compartment
Stationery items
Photo copy of signature of Rubber Stamp Arrow Cross
Candidates/agents
Mark
Address tag for Control Unit Stamp pad (Purple)
Address Tag for Balloting
Unit
Notice showing the polling
area
Forms
12
Envelopes
Presiding Officer’s Diary
EVM verification at distribution centre
•
Check EVMs allotted, pertains to your PS and has the correct
ballot papers of Assembly and Parliamentary Constituency.
•
Check “Cand Set Section” of CU is sealed and address tag is
firmly attached.
•
Ensure correct ballot paper is affixed on the BU and is sealed
properly.
•
Check that slide switch is set correctly. If 2 BUs are there, for 1st
BU slide switch is at 1 and 2nd BU is at 2.
•
Ensure address tags are properly attached to the cases of EVMs
•
Verify functioning of EVM by switching on the power and then
don’t forget to switch it off.
13
Material verification at distribution centre
Paper seal
•
Ensure that paper seals and strip seals are not damaged and are
numbered.
Electoral roll
•
Verify that the electoral roll pertains to PS allotted to you.
•
Ensure that all the pages are there and print is clear
•
•
Ensure that supplement 1 and 2 are attached to the electoral
roll.
Ensure that postal ballot voters are marked in the electoral
roll as ‘PB’.
Team & departure
•
Interact with your team and sector officer.
•
Board the bus and reach the PS with all material.
•
Don’t leave any material unattended.
14
On reaching the polling station
• Have a look at the PS and surrounding area
• Meet your Booth Level Officer (BLO)
and
Assistant Sector Officer ( ASO) who will help you
in arrangements
• Secure your polling material.
• Remove all publicity material
radius).
(100
meter
• Cover all the pictures of political leaders (if any)
in the PS.
• Affix
notice showing polling area and list of
contesting candidates outside the PS.
15
Model layout of PS
•
Decide the layout on reaching PS including seating as per
model layout.
•
Take into account room , its size and window and door etc
(next slide)
•
Ensure simple and straight and no criss-cross movement
•
•
Fix the voting compartments
Ensure secrecy of voting – BU not visible from any
window or door
•
•
•
•
Ensure proper lighting
Fix pledges
Fix boards of polling staff , No smoking sign
Make arrangement for sitting of staff and polling
16
agent
Model Layout of Polling Station
17
Meeting with PS team
•
Conduct meeting with your team and explain tasks at hand
•
•
•
•
•
•
Preparation of PS
Preparatory work of forms, covers etc.
Allotment of duties
Team work & Do’s & Dont’s
Discuss with your team, understand their election experience &
capabilities and allot duties accordingly
•
Polling Officer 1 – quick to identify, clean & loud voice,
good eye sight.
•
•
Polling Officer 2 – quick to write, good listening skills
Polling Officer 3 – Quick to write
Allot duties to the polling officers-select the right person for the
right job
18
Preparatory work
• Day
of poll is very hectic so do all preparatory
work in advance to save time on day of poll.
• Prepare
the covers for the sealing by affixing
seal on two sides and leaving the third side for
inserting papers.
• Write the address on the envelopes.
• Put serial number in 17A register.
• Fill all fixed details in forms wherever
possible
and leave the dynamic columns/space for poll
day.
19
On the day of poll (30-04-2014)
•
•
•
Get ready and set up the PS (5.30 AM)
Appointment of polling agents (by 6.00 A.M)
Mock poll (from 6.00 A.M) and maximum by 6.15 AM in the case of
no polling agents available
•
•
•
•
•
•
Sealing of EVM (by 6.55 A.M)
Declaration (by 6.58 A.M)
Commencement of poll (from 7.00 A.M)
Conduct of poll whole day
Close of poll (6.00 P.M)
Finalization of covers, forms and registers
•
•
•
Sealing of EVMs
Handing over polled material
Getting relieved
20
Appointment of polling agents
•
Polling agent are appointed by candidate / election agent in Form
10. Verify the signatures from the photocopied signature of
candidate or agent available.
•
Polling agent shall be ordinarily resident and elector of the
concerned polling areas or of neighbouring polling station.
•
Explain the role DOs and DONTs and expectations from polling
agent.
•
In case of small size of PS , polling agents will sit outside , few
inside and few outside or few will sit inside by rotation and others
outside
•
Order for seating arrangements for polling agents
•
•
•
Recognized Party : National – INC, BJP, BSP, NCP, CPI,
CPI(M) / State – TDP, TRS
Registered – All other registered parties including MIM
Independent
21
Role of polling agents
• Explain
the role and expectations from polling
agent.
• No cell phones, party badges, cameras, cps, scarfs
with party symbol allowed inside
• No
cross talk and arguments with other polling
agents or polling staff
• Listen
carefully to serial no. , name and identity
proof of voters as PO 1 reads out
• Cooperate
with polling staff and don't slow down
polling by unnecessary objections
22
Preparation of EVM for mock Poll
Press the latch
Pull out the cover
23
Preparation of EVM for mock poll
Connect BU and CU with connecting cable (socket
near the power switch)
24
Preparation of EVM for mock poll
Switch on power using toggle switch
25
Preparation of EVM for mock poll
Close the rear compartment
26
Mock poll
•
•
Mock poll shall start by 6 AM
•
•
Press clear button (Result section of CU)
In case no polling agent turns up, wait maximum up to
6.15 AM
Release the ballot (Press ballot button in the CU)
27
Mock poll
•
Recording of votes by agents (Press blue button against any
candidate in the BU).
•
Beep sound should be heard. If
connection.
•
Repeat the process of releasing ballot and voting (at least 50
votes).
•
•
Note the no. of votes polled for each candidate by agents.
•
•
no beep sound, check
CRC
•
•
•
Press CLOSE button.
•
Press CLEAR button to ensure zero.
Press RESULT button.
Display the panel to show the result & compare with the
candidate wise vote polled.
Set the power switch to off position.
Prepare mock poll certificate and
get agents to sign.
28
EVM problems
•
Lets hope, there is no problem but you
may encounter certain problems, it is
important to act immediately
•
Common problems include:
S.No.
Problem
Action
1
No display when
Switch on
Contact SO
2
Link error
Check interlink cables
3
Error
Contact SO for replacement
4
Any other
Go to Pg 88 of PO handbook 2014
•Inform your Sector Officer and Asst. Sector Officer
29
Sealing of EVM
•
Fixing of Green paper seal
• Fix
•
•
•
•
•
green paper seal in the inner side of the result
section door
Close the door with both ends of the paper seal
protruding out.
Green surface of paper seal to be seen from outside
Don’t use damaged paper seals
Agents can note down the Sl.No of the paper seal
Signatures of PrO and Polling agents on the white side of
the paper seal
30
Sealing of EVM
Special Tag
•
Write serial number of CU on the back and sign,
Front side
allow polling agents also to sign.
•
Read out the serial number on the special tag and
allow polling agents to note down.
•
Fix special tag to seal with the inner compartment
covering clear and result buttons.
•
After affixing the green seal close the compartment
door.
•
Run a twine through the hole of the compartment
door attach special tag seal it.
•
Place the special tag in the compartment of close
button.
31
Back side
Sealing of EVM
Closing and sealing of outer cover of result section
• Pass thread through holes (left side of the cover)
• Attach address tag after signing
• Affix metal seal
Election To: (Lok Sabha or Legislative Assembly)
From: (No. and Name of)
Constituency
Control Unit/ Balloting Unit No.: (ID number)
Serial No. & Name of
Polling Station Where Used ……..…….… …
Date of Poll:………………………………………
32
Sealing of EVM
Fixing of strip seal
Front side
A
B
D
Back side
C
33
Sealing of EVM
Fixing of strip seal
• Double fold inner end of green
paper seal
• Attach “A” of strip seal to the inner
portion of green paper seal.
• Attach “B” of strip seal to outer
layer of green paper seal
• Attach “C” portion to the green
paper seal protruding from the top
portion of the outer door
34
Sealing of EVM
Fixing of strip seal
•
Pass the strip seal below the close button (left
side)
•
Bring the “D” portion of strip seal over “A”, “B”,
“C” and fix it
35
Declaration by PrO
Prepare and read out the declaration before
commencement of poll by exhibiting:
• Marked copy of the electoral roll
• Register of voters (Form 17A)
• Sign and get the signatures of agents present
• If any agent refuses to sign, mention his name
in the declaration
• Explain
provisions of Sec 128 RP Act – 1951
regarding maintenance of secrecy of vote
36
Commencement of Poll
• Poll shall commence exactly at 7.00 AM
• All preparatory works to be completed
before 7.00 AM
• For
any
reason
if
the
poll
doesn’t
commence at 7.00 AM record in PrO
diary.
• Poll
cannot be extended beyond the
closing hour (6.00 PM).
37
Conduct of Poll
Duties of Polling Officer 1
•
In charge of marked copy.
•
Verify the ID card /voters slip from the voter and read
out loudly Serial number, Name of the voter, Type of
ID given EPIC (EP), Photo Voter Slip (PVS), Driving
License (DL).
•
Draw line across the box giving details of the voter in
red ink as shown in next slide.
•
If the voter is female also round off the serial number
as shown in next slide.
38
Polling Officer 1 : Marking of electoral roll
Red line
across voter
box
Red circle
for woman
voters in
addition
PB
39
Polling Officer 1 : Tips
•
Read aloud the serial no., Voter Name, type of ID proof with
cursory look right hand fore finger
•
Tell the polling agent to follow your reading rather than again
asking no. & name.
•
PVS (Photo Voter Slips) in itself is a proof of identification and no
other photo ID proof is needed.
•
Look at the electoral roll and learn/practice to arrive at the page
and serial of the voter quickly.
•
•
•
•
Every page has 30 voters, names are left to right
Some names are there in Supplementary 1 & 2
Minor errors and typing mistakes shall be ignored
Don’t get into arguments with voters and polling agents. If any
issues/disputes directed them to PrO. Let the polling go on without
disruption.
40
Polling Officer 2: Duties
•
•
Incharge of 17 A register and indelible ink
•
If the voter is identified with EPIC or Voter slip write EP or VS. If
other documents are used write the last 4 digits of the document
in 17A in Column 3.
•
Clean the right hand fore finger of voter with cloth to remove oil,
etc.
•
•
Be sure that there is no mark of earlier indelible ink.
•
Obtain sign or thumb impression of voter in 17A register.
Note serial number, type of document while PO1 reads in 17 A
register.
Apply indelible ink (give enough time to dry the ink) from the
upper tip of the nail to the bottom of the 1st joint on the right
forefinger.
41
Duties of Polling Officer 3, 4
Duties of Polling Officer 3
•
•
Incharge of Voter slips
Prepare Voter slips by writing serial no. in 17A & voter
serial while the 1st polling officer reads the name of the
voter.
•
Use different colour slips as follows:
•
•
White slip for PC (Parliamentary Constituency)
Pink slip for AC (Assembly Constituency)
Duties of Polling Officer 4
•
•
•
In-charge of CU for Parliament
Receive the voter slip.
Verify the indelible ink mark and release the ballot for
Parliament.
42
Duties of Polling Officer 5
• In-charge of CU for Assembly
• Receive the voter slip.
• Verify the indelible ink mark
and release the
ballot for assembly.
Shortage of staff & breaks
• In case of shortage of staff or for short break,
PO4 & PO5 function can be handled by one
person.
43
Conduct of Poll
Persons authorized to enter PS
1.
Electors
2.
Polling Officers
3.
Candidate/Election Agent/Polling Agent
4.
Public Servants on duty
5.
Persons authorised by EC
6.
Helper to blind/inform voter
7.
Child in arms of elector
8.
Other helpers at special occasions
9.
Specially authorized by PrO
44
Queue Management
•
Ensure separate
queue
for men and women – for every
man allow 2 woman voters.
•
Allow physically challenged, infirm, senior citizen voters
inside PS on priority without waiting.
•
•
No entry to unauthorized persons in PS.
No photography or videography of recording vote by
electors in PS.
•
•
•
Police/staff/PrO/incharge of queue shall check
•
•
•
voter belongs to the same PS.
Voter has PVS or serial number & PS
Have PVS or one of the admissible photo ID proof.
Send the voters without PVS and voter serial number to BLO
or help desk to get the serial no. & PS number.
PrO to brief police staff / queue manager and keep watch
45
Conduct of Poll
Documents authorized for Identity of voters
1. Photo Voter Slip (PVS)
2. EPIC
3. Passport
4. Driving License
5. Service Identity Cards with photo graphs issued to
employees by Central/State Govt. PSUs/Public Limited
Companies;
6. Passbooks with photograph issued by Bank/Post Office;
7. PAN Card;
8. Aadhar Card;
9. Smart Card issued by RGI under NPR;
10. MNREGA Job Card;
11. Health Insurance Smart Card issued under the scheme of
Ministry of Labour;
12. Pension document with photograph
46
Certain Situations
• As a PrO you will encounter certain peculiar
situations such as:
 Challenged vote
 Refusal to observe voting procedure
 Tender Ballot
 Refusal to vote
 Blind & infirm voter
 Underage looking voter
47
Challenged vote
Incase, one of the Polling Agent challenges the identity of
voters follow the steps:
•
•
•
•
Challenger pays Rs. 2 and receives receipt.
Burden of proof vested upon the challenger.
PrO enters details in form 14 & ask the voter to sign.
If the voter refuses to sign, he shall not be allowed to
vote.
•
•
If the voter signs PrO conducts Summary enquiry.
If the challenge is established the fee is returned and
the voter handed over to the police.
•
otherwise forfeiture of challenge fee & allow to vote.
48
Refusal to observe voting procedure
•
•
•
•
Withdraw and cancel voters slip
Inscribe the fact in Register of Voters
Put signature below the entry in the remarks column
Never change the serial no in 17A
Elector deciding not to vote
•
•
Shall not compel to cast his vote
•
•
Signature or Thumb impression of the elector against the entry
Inscribe “Refused to Vote” in remarks column of register of
voters (17A)
Never change the Sl.No in 17A
49
Tender ballot
• If
a voter comes to the polling station and
finds his vote is already polled he can ask for
tender ballot
• PrO
conduct summary enquiry, if satisfied
issues ballot paper
• Inscribe words tender ballot on the back side
• Allow the voter to vote and put the tender
ballot in the appropriate cover and seal it
• Mention in Form-17A, 17B,17C & PrOs diary
50
Blind and infirm voters
•
•
•
•
Polling agent/staff cannot act as a companion.
Companion to be allowed above 18 Years.
Take a declaration from the companion in Annexure 12.
Companion can enter the voter compartment along
with the voter.
•
Same person cannot be allowed as companion.
Under age looking voters
•
•
•
Voter looks young
PrO satisfies about identity and inclusion of name
Take declaration in Annexure 10 & allow to vote
51
Close of poll
• Announce
Closing of vote (6.00 PM) the fact a few minutes before
• Permit voters present at the PS and in
the queue at 6.00pm to vote.
• Distribute
slips with PrO signature in
full with serial number starting from
the last person in the queue as No. 1.
• Poll process not to be disturbed. PrO to
distribute the slips.
• Do not allow any one to join the queue
after 6.00 PM.
52
Close of poll
Closing of EVM
•
Press “Close” button of CU show the “Total” in the Control
Unit and record in 17C
•
Prepare and supply attested copies of 17 C to polling agents
present
•
Closing of voters register (17A)
53
Close of poll
•
•
•
Read out the declaration at the end of the poll
Seal the EVMs
Seal the other election materials
•
Packet 1 Statutory Covers (Green)
•
•
•
•
•
Sealed Cover containing marked copy of electoral roll
•
If any cover mentioned above is nil, a NIL cover should
be placed.
54
Sealed cover containing the Register of Voters (17 A)
Sealed Cover containing voters slips
Sealed Cover containing unused tendered ballot papers
Sealed Cover containing used tendered ballot papers and
the list in Form No.17 B
Sealing of Election papers
Packet No 2 : Non Statutory Covers(Yellow)
•
•
•
•
Copies of Electoral Roll other than marked copy
Appointment letters of polling agents in Form 10.
Cover containing list of challenged votes Form-14
List of blind and infirm electors in Form 14 A and the
declaration of the companion.
•
Declaration obtained from electors as to their age and list of
such electors (Annexure XI)
•
•
•
•
•
Receipt book and cash, if any, in respect of Challenged votes
Cover - Un-used and damaged paper seals
Cover – Un-used voter slips
Cover – Un-used and damaged special tags
Cover – Un-used and damaged strip seals
55
Sealing of Election Papers
Packet 3 (Brown)
•
•
•
•
•
•
•
Hand book for PrO
Manual of EVM
Indelible ink set without leakage
Self linking pad
Metal seal of the PrO
Arrow cross mark
Cup of setting indelible ink
Packet 4 (Blue)
•
All other items such as voting compartment, waste
Paper basket, Polythene bag etc.,
56
Reception Centre
Material to be handed over at Special counter
•
•
•
•
•
•
EVMs
Presiding officers diary
Cover containing 17C
Cover containing 17A
Packet containing statutory covers
Packet containing non-statutory covers
Material to be handed over in General counters
•
•
Packet - 3
Packet – 4
•
In case of any incident meet the RO and Observer to hand over
material to be given in the special counters
•
•
•
Obtain acknowledgment for the material handed over
Get yourself relieved
Return back home with the pride of performing your role
successfully, in the conduct
57 of election.
TIPS for efficient conduct of Poll
On the day prior to poll
•
•
•
Set up the polling station
Write the address on tags and covers where ever required.
Seal the covers on two sides leaving one side open to insert papers
on the day of poll.
•
Indentify the forms and reports to be put up in each cover and put
the blank forms in, when ever required take out and fillup.
•
There are 30 voters on each page of electoral roll, voters are
arranged in serial order in rows starting from left to right. For
example voter with sl.no 303 will be on the 11th page in the first
row.
•
1st, 2nd, 3rd polling officers can practice identifying voters sl.no in the
voter list.
•
•
On the day of Poll start the pre poll process by 5:30 am
Start the mock poll by 6.00 am or latest by 6:15 am if polling agents are
not there.
•
Conduct mock poll simultaneously on both PC and AC EVMs
58
TIPS for efficient conduct of Poll
•
•
Inform the agents the way voters are arranged in the voter list.
1st polling officer while reading out the name and sl no of the voter should
be loud and clear, can also read the page number.
•
PrO to direct the BLO and person maintaining queue to verify if the voter
is in the correct queue and has a voter slip showing his part no and Sl.No,
if not guide the voter to Voter assistance booth.
•
•
•
Record the PrOs diary at regular intervals.
When ever poll percentage is taken, PrO shall also tally with figure in 17 A.
Maintain order in the polling station by not allowing polling agents to move
freely in the polling station.
•
When ever there is challenge, tender ballot request or any other situation
refer the voter to PrO and process shall continue with the other voters.
•
During the Visits of Senior election officers PrO should attend to them and
Poll process should continue.
•
Ensure proper tie up for food, snacks, tea, etc. for smooth poll.
59
e Help desk / Help desk
•
•
Each polling station BLO will work as a help desk
BLO will have :
–
–
Alphabetical list
Voter list
•
In locations where more than one PS are there a special computer
based search system will be placed.
•
Any voter who comes without PVS should be directed to help
desk.
•
Help desk can search the serial number and PS based on
•
•
•
•
Name
House no.
EPIC number
Help desk incharge should tell PS number and serial number of
voter, check the Id proof and show them where to go.
60
Flow Chart of Polling
Mock Poll
(6.00 A.M) (50 Votes)
Close – Result – Clear, (CRC),
Switch Off
Mock Poll Certificate
Fix Green paper seal, Special
Tag
Seal outer cover of result
section
Strip seal
Declaration of
Presiding Officer
Poll commencement
(7.00 P.M)
(Main Processes)
Flow Chart of Polling (Main Processes)
1 Blind/Infirm voters
(Companion, declaration)
2 Deciding not to vote (Sign &
remark on 17-A)
3 Disallowed to vote
4 Tendered vote
(Vote
by
ballot
after
identification record in 17B)
5 Challenge to voter
6 Proxy
7 Under age voter
PO-1
Identification of voter, marking in
Electoral Roll
PO-2
17A register, Ink application
PO-3
In charge of Voter slips
(Both PC & AC)
PO-4
Control Unit operation for Parliament
PO-5
Control Unit operation for Assembly
Distribute slips starting from
last person (6.00 P.M)
Close, Switch off, Seal
Declaration of Poll Close
Preparation of Covers & Forms
1Statutory Covers - Green
(17A, 17B, Marked copy,
voter slips, Tendered ballot
papers Used and Un-used)
2Non statutory covers – Yellow
3Packet – 3 (Brown)
4Packet – 4 (Blue)
17 A Register
Sl. No
Sl. No of
Elector in the
Electoral Rolls
Details of the
document
Produced by
the elector in
proof of his /
her
identification
Signature /
Thumb
impression of
Elector
Remarks
(1)
(2)
(3)
(4)
(5)
Form 17C
S. N. Election to the House of the People ............or
Legislative Assembly
From -----------Constituency
• No. and name of Polling Station -------• Identification No. of Voting
Control Unit No:. -----Machine used at the PS
Balloting Unit No:.----Printer (if used)
1. Total No. of electors assigned to the Polling Station.
2. Total No. of voters as entered in the Register for Voters
(Form 17A)
3. No. of voters deciding not to record votes under rule 490
4. No. of voters not allowed to vote under rule 49M
Form 17C
(2)
5. Total votes recorded under rule 49MA(d) required to be
deducteda)
b)
total number of votes to be deducted: Total No. S.Nos.of
electors in Form 17A ………. …………………………….
candidate(s) for whom test vote(s) cast: S. No. Name of
candidate No. of votes …….. ………………….. ……..
6. Total No. of votes recorded as per voting machine
7. Whether the total No. of votes as shown against item 5
tallies with the total No. of voters as shown against item 2
minus Nos. of voters deciding not to record votes as against
item 3 minus No. of voters as against item 4 (2-3-4) or any
discrepancy noticed
8. No. of voters to whom tendered ballot papers were issued
under rule 49P
9. No. of tendered ballot papers
S. N. From
To
a) received for use
b) issued to electors
FORM 17
(3)
10. Account of paper seals
Signature of polling agents.
1. Paper seals
supplied for use:
Total No……..
S.No from…to…..
1 .……………………..
2 .……………………..
2. Paper seals used:
Total No……..
S.No from…to…..
3 ………………………
4 ………………………
3. Unused paper seals
returned to Returning
Officer:
Total No……..
S.No from…to…..
5 ………………………
6 ………………………
4. Damaged paper
seals, if any
Total No……..
S.No from…to…..
7 ………………………
Date ...................
Place ..................
Signature of Presiding Officer
PRESIDING OFFICER’S DIARY
1.Name of the constituency (in block letters):
2.Date of poll :
3.Number of the polling station : Whether located ini.
ii.
Government or quasi-government building;
Private building; (iii)Temporary structure;
4.Number of polling officers recruited locally, if any :
5.Appointment of polling officer made in the absence of duly
appointed polling officer, if any, and the reasons for such
appointment
6.Voting Machinei.
ii.
iii.
iv.
v.
Number of Control Units used :
S. No. (s) of Control Units used :
Number of balloting units used :
S. No. of balloting units used :
S.No. of VVPAT, if used
PRESIDING OFFICER’S DIARY
(2)
7
i.
ii.
Number of paper seals used :
Sl. Nos. of paper seals used :
i.
ii.
iii.
iv.
v.
Number of special tags supplied:
S.No.(s) of special tags supplied:
Number of special tags used:
S.No.(s) of special tags used:
S.No.(s) of special tags returned as unused
i.
ii.
iii.
iv.
v.
Number of Strip Seals supplied:
S.No.(s) of Strip Seals supplied: 517
Number of Strip Seals used: (iv) S.No.(s) of Strip Seals used:
S.No.(s) of Strip Seals returned as unused:
Number of polling agents and the number who arrived late :
7A
7B
PRESIDING OFFICER’S DIARY
(3)
8.Number of candidates who had appointed polling agents at
the polling stations :
9..
i. Total no. of voters assigned to the polling station:
ii. Number of electors allowed to vote according to marked
copy of the electoral roll:
iii. Number of electors who actually voted as per the
Register of Voters (From 17-C).
iv. Number of votes recorded as per the voting machine
(
)
Signature of first Polling Officer
(
)
Signature of Polling officer
PRESIDING OFFICER’S DIARY
( 4)
11.Number of electors who voted– Men ..........................................................
– Women ....................................................
– Total .........................................................
12.Challenged vote– Number allowed .......................................
– Number rejected ......................................
– Amount forfeited Rs
13. Number of persons who have voted on production of
Election Duty Certificate (EDC) :
13A Number of proxy voters who voted:
14.Number of electors who voted with the help of companions
15.Number of tendered votes :
16.No. of electors
From whom declarations as to their age obtained....
Who refused to give such declaration .............
PRESIDING OFFICER’S DIARY (5)
17.Whether it was necessary to adjourn the poll and if so, the
reasons for such adjournment :
18.Number of votes castfrom 7 a.m. to 9 a.m.
from 9 a.m. to 11 a.m.
from 11 a.m. to 1 p.m.
from 1 p.m. to 3 p.m.
from 3 p.m. to 5 p.m.
19.Number of slips issued at the closing hour of the poll:
20.Electoral offences with details : Number of cases ofa) canvassing within one hundred metres of the polling station :
b) impersonation of voters :
c) fraudulent defacing, destroying or removal of the list of notice or
other document at the polling station.
d) bribing of voters :
e) intimidation of voters and other persons :
f) booth capturing
PRESIDING OFFICER’S DIARY (6)
21. Was the poll interrupted or obstructed by1. riot :
2. open violence :
3. natural calamity :
4. booth capturing:
5. failure of voting machine:
6. any other cause
Please give details of the above
22. Was the poll vitiated by any voting machine used at the polling station having
beena) unlawfully taken out of the custody of the
Presiding Officer:–
a) accidentally or intentionally lost or destroyed : (c)damaged or tampered
with :
Please give details
23. Serious complaints, if any, made by the candidate/agents :
24. Number of cases of breach of law and order :
PRESIDING OFFICER’S DIARY (7)
25.Report of mistakes and irregularities committed, if any, at
the polling station
26.Whether the declarations have been made before the
commencement of the poll and if necessary during the
course of poll when a new voting machine is used and at the
end of poll as necessary
Place ....................................
Date .....................................
Presiding Officer
This diary should be forwarded to the Returning Officer along
with the voting machine and other sealed papers.
Report for 17 A - Scrutiny
•After the election is over, the polling trend is analysed and scrutiny of
17 A done
•Based on the trend the election observers decide on repoll,etc.
•Please fill the details in the following form :
S.No Description
1
2
3
4
Total Electors in the PS
• Male
• Female
• Others
• Total
No. of Persons who voted in the PS
• Male
• Female
• Others
• Total
No. of Tendered votes
No. of challenged votes
Figures
Report for 17 A - Scrutiny
S.No Description
5
6
No. of Proxy votes by CSVS
No. of electors who exercised their right of
vote on the basis of EPIC
8
No. of electors who exercised their right of
vote on the basis of Photo voter slip provided
by the Commission.
No. of electors who exercised their right of
vote on the basis alternative document.
9
No. of electors who exercised their right
under rule 49 ‘O
7
10
11
‘No. of polling agents in the polling station
No. of polling stations where no polling
agent or only on polling agent was present
Figures
Report for 17 A - Scrutiny
S.No Description
No. of overseas electors who voted in the
12
poll
13
14
15
16
No. of EVMs used
Whether the EVM was changed or replaced
If so the time when changed and what was
the reason for it
Total ASD voters in the list
17
Total persons who cast their votes from the
ASD voters list
18
Any incident of violence or poll interruption
due to any reason
Figures
Do’s and Dont’s
Do’s
Dont’s
Attend all trainings
Don’t leave the polling material to the
custody of Police or others.
Read all material given
Don’t all agents to bring phones or
cameras to PS or any electronic gadgets
Have hands on experience with EVM’s
Don’t allow voters also to come into PS
with phones cameras or any electronic
gadgets
Use Postal Ballot facility
Don’t allow arguments with polling staff
Verify material carefully at
distribution centre
Don’t allow any one to light fire in the
PS
Stay in the Polling Station on the
night before poll
Don’t allow any agent to canvass in the
PS
Cover or remove photographs of
political leaders in the PS
Don’t allow any one to enter the PS with
any publicity material or outfit.
77
Do’s and Dont’s
Do’s
Dont’s
Start and complete the pre
Don’t allow press photographers to
poll process as per schedule
photograph inside the voting compartment
Work as team and be
Don’t get into argument
cooperative
Be impartial and also appear
Don’t discuss with agents about the result or
to be impartial.
voting trends.
Verify if the polling agent is a
Don’t allow candidates or election agents to
voter in the PS.
enter the PS with gunmen or supporters
Allow Polling agents present to
Don’t allow visiting candidates or election
sign on the seals
agents to disturb the election process.
Perform CRC on the CU before
Don’t allow police to enter PS unless called .
sealing.
78
Do’s and Dont’s
Do’s
Dont’s
Maintain visitor sheet
Don’t allow unauthorized persons to
enter polling station including
ministers.
Supply copies of 17 C to all polling
agents
Don’t allow any one to go to the voting
compartment while the voter is casting
his vote.
Fill up PrO’s diary meticulously
Don’t allow agent to be a companion
PO to attend the authorised visitors
and allow the poll process to
continue
Don’t allow anyone to join the queue
after 6 pm
Close the poll at the scheduled hour
and follow the procedure.
Don’t be in hurry. Hasty work leads to
error.
79
Hyderabad District profile
•
Area: 175 Sq.KM
•
No of Voters: 3964478
•
No of Assembly Constituencies:15
•
No of Parliamentary Constituencies: 02
•
No of polling stations: 3382
•
RO’s:17
•
ARO’s:58
•
ERO’s:15
•
Sector Officers: 255
Important contacts
District Election Officer:
Sri Somesh Kumar, IAS:
9441411112
08-Secunderabad Parliamentary Constituency
R.O. Sri E. Sridhar, IAS:
9440815889
A.R.O. Sri Surya Rao:
9849308086
A.R.O. Smt. Nikhila:
9849072928
09-Hyderabad Parliamentary Constituency
R.O. Sri Mukesh Kumar Meena, IAS:
9618877033
A.R.O. Sri V. Ashok Kumar:
9440815887
A.R.O. Sri E. Narasimha Reddy :
9440815870
A.R.O. Sri P. Gopal Rao:
9440815857
Important contacts
57-Musheerabad Assembly Constituency
RO Sri Ch Chandraiah:
9849065429
ARO Sri V V Manohar:
9989930839
ARO Sri B Vasant Kumari:
ARO Smt Mamatha Bai :
9440815881
9618880833
58-Malakpet Assembly Constituency
RO Sri I Samuel Anand Kumar, IAS:
8978111811
ARO Sri B Hanumanthu :
9989855558
ARO Sri C V Purushotham:
9701362804
ARO Smt D Devuja:
9440815883
59-Amberpet Assembly Constituency
RO Sri P Venkatarami Reddy, IAS:
ARO Sri Purnachander Rao:
ARO Sri N Sridhar :
ARO Sri N Jagadishwar Reddy:
9440291451
9440815859
9177530452
9440815871
60-Khairtabad Assembly Constituency
RO Sri D.Ronald Rose, IAS:
9701362873
:
9989930500
ARO Sri Mukund Reddy:
9000113021
ARO Sri Ramchander :
7702775298
ARO Sri M Srinivas Rao:
9440815879
ARO Sri MSSSomaraju
ARO Smt D Suguna:
9440815878
61-Jubilee Hills Assembly Constituency
RO Sri L Kishan:
9440815891
ARO Smt B Geetha Radhika:
9849907700
ARO Sri S Sadanandam:
9963333780
ARO Sri V Venkat Reddy:
9440815885
62-Sanathnagar Assembly Constituency
RO Sri Balaji Ranjit Prasad:
8790806866
ARO Smt KSB Kumari :
8897882211
ARO Sri Ch Venkateswarlu :
9440815872
ARO Smt T Saritha:
9177153861
Important contacts
63-Nampally Assembly Constituency
66-Charminar Assembly Constituency
RO Sri A Ravindra Babu:
9963007344
RO Sri Balasubramanyam Reddy :
9603717060
ARO Smt B Aparna :
9618877044
ARO Sri P Vishwanath:
9000115893
ARO Sri U Prabhu Lingam :
9885410506
ARO Sri M Rajesh:
9885120394
ARO Sri K Hari:
9959742181
ARO Sri M Prem Kumar:
9440815876
ARO Sri Rajendar Reddy:
9440815873
ARO Sri M Srinivas Rao:
9989930444
ARO Sri K Raja Rao:
9959552460
64-Karawan Assembly Constituency
RO Sri R Anjaiah:
ARO Smt T Roja Rani :
ARO Sri K Satyanarayana:
9440815892
9866999698
9849906062
67-Chandrayanagutta Assembly Constituency
RO Smt B Navya:
9848568724
ARO Sri Anil Kumar:
9440815875
ARO Sri G Shankar :
9949994050
ARO Smt Jyothi Laxmi:
9885712343
ARO Sri Ch Ravindar Reddy:
9440815877
ARO Sri B Narsimloo:
9949185401
65-Goshamahal Assembly Constituency
68-Yakutpura Assembly Constituency
RO Sri NChandra Mohan Reddy, IFS: 9701362861
RO Sri L Vandan Kumar:
7893115467
ARO Smt A Shailaja:
9963550421
ARO Sri N Chandra Sheakar Reddy:
9652063619
ARO Sri V Raja Sheakar:
8008301400
ARO Sri N Samrat Ashok:
9989922091
ARO Sri K Sambaiah:
9849906452
ARO Sri A Ranga Rao:
9440815854
ARO Sri P Narasimha Rao:
9440815882
Important contacts
69-Bahaburpura Assembly Constituency
RO Smt P Masuma Begum:
9440815856
ARO Sri Dasharatha Ramaiah
9603221958
ARO Sri Y Rajender Reddy:
9951905089
ARO Smt S Sandhya :
9440815874
70 Secunderbad Assembly Constituency
RO Smt Preeti Meena, IAS:
9963856784
ARO Sri EDVijaya Raju :
9000811018
ARO Sri K Shashikirana Chary :
7702774742
ARO Sri V Lachi Reddy:
9440815884
ARO Sri C Nagalingam:
9440815880
71-Secunderabad Cantonment Assembly Constituency
RO Smt Sujatha Gupta:
ARO Sri S Venkateswarulu:
ARO Sri TSuresh Kumar :
ARO Sri N Chennaiah:
9491064554
9959269436
9440815886
9666898060
Statement Showing the information of the Laison Officers of Police Department of (15) Assembly
Constituencies of Hyderabad District
SL.No
No. & Name of the Assembly
Constituency
Name of the Officer
Designation
Cell No.
ASSEMBLY
1
57-MusheerabadAssembly Constituency
Sri T Amarkanth Reddy
ACP,Chikkadpally
94906-16322
2
58-MalakpetAssembly Constituency
Sri CH Sudhakar
ACP, Malakpet
94906-16380
3
59-AmberpetAssembly Constituency
Sri J Ranjan Ratan Kumar
ACP, Kachiguda
94906-16169
4
5
6
60-KhairatabadAssembly Constituency
61-Jubilee HillsAssembly Constituency
62-SanathnagarAssembly Constituency
Sri AS Mohd Ismail
Sri M Ramesh Reddy
Sri D Vasanth Rao
ACP, Saifabad
ACP, Banjarahills
ACP, Gopalapuram
94906-16341
94906-16575
94906-16439
7
63-NampallyAssembly Constituency
Sri K Ram Bhoopal Rao
ACP, Goshamahal
94906-16591
8
64-KarwanAssembly Constituency
Sri D Srinivas
ACP, Asifnagar
94906-16553
9
65-GoshamahalAssembly Constituency
Sri P Jaipal
ACP, Abids
94906-16302
10
66-CharminarAssembly Constituency
Sri S Gangadhar
ACP, Mirchowk
94906-16515
11
67-ChandrayanguttaAssembly Constituency Sri M A Bari
ACP, Falaknuma
94906-16158
12
68-YakutpuraAssembly Constituency
Sri S Sai Krishna
ACP, Santoshnagar
94906-16133
13
69-BahadurpuraAssembly Constituency
Sri D Venkata Narsaiah
ACP, Charminar
94906-16477
14
70-SecunderabadAssembly Constituency
Sri N Mahender
ACP, Mahankali
94906-16456
Sri B Manohar
ACP, Begumpet
94906-16418
Sri P.V.R.S.S.S.M.V.R. Varma ACP, Mahankali
94906-16609
Sri TS Ravi Kumar
94906-16396
71-Secunderabad Cantt. (SC)Assembly
Constituency
PARLIAMENT
Reserve (08-Secunderabad Parliamentary
1
Segment)
15
2
Reserve (09-Hyderabad Parliamentary
Segment)
ACP,Sultanbazar
All The Best !
86