Compiere Training
Accounting, Tax
Performance Analysis
May-04
Accounting
1
Show Accounting
Agenda
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Tools > Preference
Role Security
Performance Analysis
Information Dimensions
Calendar & Periods
Accounting Schema
Charge
Tax
Accounting Details
May-04
Accounting
2
Performance Analysis
May-04
Accounting
3
Terminology
Mandatory
Elements
Optional
Elements
01-1200-2000-Joe
Org
Natural
Account
Value
|
Name
Element
HQ-Payables-Flower-JoeBrown Inc
May-04
Account
Combination
Accounting
Description
4
Information Dimensions
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Organization
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Natural Account
Accounting Schema
Product
Elements
Business Partner
(Segments)
Project
Marketing Campaign
Location (Warehouse, Business Partner)
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Owning (balance sheet)
Transacting (executing org or service center)
From - To
Activity (Activity Based Costing)
User Defined (2)
May-04
Accounting
5
Principles
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Accounting entry at the lowest level
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Element Values derived from Transaction
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(Accounting Fact)
Any Accumulation
Trees for Summary & Navigation
Directly (entered)
Derived
Differentiate Document from
Accounting Consequence
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May-04
Multiple Accounting Schema
Accounting
6
Dimensions Tree Conversion
*
MyCompany
HQ Operations
Direct Sales
Direct Sales HQ
Direct
Sales
Web
Sales
Stores
City Store
Country Store
City
Store
May-04
Web Sales
Country
Store
Accounting
7
Tree Characteristics
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You can post only to Leaf Level
You can report on Summary and Leaf Level
You can change Structure any time
“HQ Operations”
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Extra Leaf / Summary required
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Different Modeling Options
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May-04
E.g. Differentiate “Direct Sales” level transactions from
individual Stores
Dependent what you want to report on
Accounting
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Dimension Tree Alternative
*
MyCompany
HQ Operations
Direct Sales
Direct Sales HQ
Direct
Sales
Web
Sales
City Store
Country Store
Web Sales
City
Store
May-04
Country
Store
Accounting
9
Calendar & Period
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Two Dates
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Document Date
Accounting Date
Calendar & Period only for
control & reporting purposes
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No End Period processes
Period can be automatically opened
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May-04
You cannot post in closed periods
– Change accounting date (or re-open)
Controlling Calendar defined on Client Level
Accounting
10
Account Element
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Type
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Natural Account
User defined
One (or more) Trees for Reporting
Values
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May-04
Account Type & Sign
Posting Type (Actual – Budget – Stat)
Accounting
11
Accounting Schema
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From “traditional CCC” to
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May-04
Chart-Of-Account (Natural Account)
Currency
(Not Calendar)
Costing Method
GAAP*
Selection of Elements
Accounting
12
Multiple Accounting Schema
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Parallel Accounting of Documents
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No need to derive one from the other
Differentiate between
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Legal/Tax Accounting
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Document
Multiple Countries
Management Accounting
Accounting
Accounting
Consequence
Accounting
Consequence
Consequence
Currency Translation not correct
May-04
Accounting
13
Account Schema Elements
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Information Dimensions
Balanced
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Postings to this Element must be balanced
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Mandatory
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With every transaction you have to define
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E.g. Organization
E.g. Organization, Natural Account
Default Value
May-04
Accounting
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Accounting Schema Changes
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Change Structure any time
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Change Values any time
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Add/Change/Delete Elements
Overwrites old ones!
Change Hierarchy any time
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Reporting Hierarchy of Elements
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Org, Account, BPartner, Product, Project, etc.
Merge Element Entries any time
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May-04
Organization, BPartner (User), Product
Accounting
15
Accounting Defaults
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Default Hierarchy
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Accounting Schema
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BP Group, Product Category, ..
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Account Combination
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Business Partner, Product, ..
Combination of Element Values
Org – Natural Account – ...
Posting adds Document Context Values to
Account Defaults
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May-04
E.g. Invoice automatically adds Business Partner
Accounting
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Account Combination
Default Account
Org
Account
Project
BPartner
Product
02
1600
Building
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_
Document
Posted Account
(dynamically created)
May-04
Org
Account
Project
BPartner
Product
01
1600
Building
Joe
Flowers
Accounting
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Posting
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Posted in Background or Explicit
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Reset Accounting
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When document is processed
For specific/all Document Table
Allows to correct wrong default accounts
Resubmit Posting
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After correcting cause for Posting error
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May-04
E.g. Open Period
Accounting
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Account Info (View)
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View Accounting
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For Document
For Enabled Account Element Value
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Optional Account Date Range
Optional Sorting
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May-04
Grouping
Accounting
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GL Category
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Traditional GL Reporting
Sources
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May-04
Derived from Document Type
Manually Entered
Accounting
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Document Sequence
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Unique numbering of documents
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Gap-less
Optional Prefix/Suffix
Assigned via Document Type
May-04
Accounting
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Charge
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The Link (“Alias”) between
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(Multiple) Chart-of-Accounts
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Attributes
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Natural Account (Account Combination)
Option to distinguish Dr/Cr Posting
Tax Category & Tax Inclusive Handling*
Creation
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May-04
Manually
Generate Charges from Natural Account
Accounting
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Tax Overview
Product
Commodity
Code
Tax
Category
Org
Ship From
Bill From
BPartner
Tax Rate
Ship To
Bill To
May-04
Accounting
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Tax
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Tax Category
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API* for Tax Vendors
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Link to Product (Commodity Code)
Commodity – Invoice/Ship – From/To
Maintain Tax Rate
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May-04
Invoice From/To
For simple tax situations
Accounting
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Multiple Tax Rates
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More than one tax rate on the same net
amount
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100.00
5.00
4.00
If “Tax on Tax” calculate rate as if from net
Enter % for Summary Level
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Line
Tax1 (5%)
Tax2 (4%)
Summary (9%)
9.00
Summary Level used while entering data
Correct Taxes calculated when Processed
May-04
Accounting
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Tax Issues
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Tax Calculation
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On Header
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Total Amount per Tax * Rate
Tax Inclusive
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The Amount includes all taxes
Define in
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May-04
Price List
Charge*
Accounting
26
Budgeting
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Define Budget & Status
Enter Budget
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Journal Entry
Post to Budget
Report
May-04
Accounting
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Planned Functionality
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Automatic GL Distribution*
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You define Source – e.g. 01-1200
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Multiple Targets – e.g. 50% - 01-2500
Recursive Use
Currency Revaluation*
Allocations*
Alerts*
Cockpit*
May-04
Accounting
28
Accounting Details
Optional Material
May-04
Accounting
29
Details: No Sub-Ledger
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Traditional Systems
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Sub-Ledger Documents create GL Journals
GL Journals are posted
Compiere
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All Documents are directly posted
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Simulating a Sub-Ledger
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GL Category defined in Document Type
Create “Sub Ledger” Reports based on GL Category
Creating Sub-Ledgers (Customization)
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Create Accounting Trx Exports for other Client
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May-04
With the desired level of Summarization
Accounting
30
Detail: Balancing
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Defined per Accounting Schema
Source Amount Balancing
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Segment / Element Balancing
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If Suspense Balancing enabled
Post to Suspense Acct – Otherwise fail
Implemented for Organization (Due To/From)
Accounting Amount Balancing
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With Currency Balancing
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Without Currency Balancing
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May-04
Difference posted to Currency Balancing Account
Difference added to biggest Balance Sheet Account Amount
Accounting
31
Details: Reverse (Correction)
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Differentiate between
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Motivation: Correct Account Debit / Credit Sum
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Account 1
Account 2
Dr 50
Reverse
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E.g. Differentiate between Invoice Correction and Voiding Invoice
Example - Original Trx
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Reversals (Accruals)
Correction “Undo”
Account 1
Account 2
Reverse Correction
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May-04
Account 1
Account 2
Dr 50
Dr -50
Cr 50
Cr 50
Cr -50
Accounting
Trx
Reverse
50
Reverse 50
50
50
Reverse Correction
Trx
50
Reverse -50
0
0
32
Details: Invoice Allocation
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Payment
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Dr
Cr
Per Allocation Transaction
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In Transfer (Bank)
Unallocated Receipts
Unallocated Receipts Dr
Accounts Receivables
Write-Off
Payment Discount
Cr
Cr
Cr
View Allocations in “Reverse Allocation”
May-04
Accounting
33
Details: Realized Gain & Loss
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Created when posting Invoice Allocation
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Difference between converted
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(Partial) AR/AP Amount
Allocation Amount
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Accounts Receivables
Realized Gain
Dr 22
Cr 22
Conversion Rate on Allocation Trx Date
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May-04
E.g.
Is Payment Date when 1:1 with Payment
Manual Allocation Date defaults to Login Date
Accounting
34
Details: Tax Correction
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Enabled in Accounting Schema
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If you have to pay tax only on the actually received (not
invoiced) Amount – VAT
Example
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Lines $100 + Tax1 $15 + Tax2 $5 = Total $120
Payment of $115 ($5 Payment Discount or Write-Off)
Tax1 Correction = $0.63 (15/120*5)
Tax2 Correction = $0.21 (5/120*5)
Journal Entries (e.g. Sales Trx)
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May-04
Discount
Tax1
Tax2
Cr 0.84
Dr 0.63
Dr 0.21
Accounting
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Details: Document Action
Invalid
Complete
Prepare
Complete
Prepare
Drafted
Waiting
Reverse
Approve
In
Progress
Approved
Re-Activate
Completed
Close
Reopen
Reject
Void
Reject
Prepare
Not
Approved
Void
May-04
Reversed
Voided
Accounting
Closed
36
Hands-on
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Check / Post
Document
Enter manual
Journal
May-04
Accounting
37