23rd
Annual BIA Provider’s
Conference
Tuesday, December 2, 2013
Housing Improvement Program (HIP)
**Sign In Sheet on the back tables**
(Name & Village)
(Position/Email/Phone#/Fax#)
Agendas are on the tables in the
back of the room.
Pour a cup of hot coffee, grab a
pastry, have a seat and enjoy the
conference.
Review of the Agenda
(6407 Form)
Tribal Annual Performance Report
1)Instructions
2)Profile
3)Priority Calculation Form
4)Priority list Form
5) Part I – Tribal Work Plan
6) Part II – Report of Accomplishments
7) 2013 AK Income Guideline Point Schedule
(G)overnment
(P)erformance
(R)esults
(A)ct
It is one of a series of laws designed to improve
government project management. In order to comply
with the GPRA, agencies produce strategic plans,
performance plans, and conduct gap analyses of
projects.
Financial Status Reports
269
form
425
form
Financial Status Report Form (269)
Financial Status Report Form (425)
Alaska Region HIP Quarterly Report
ALASKA REGION HOUSING IMPROVEMENT PROGRAM (HIP) QUARTERLY REPORT
(
3rd )Quarter
Months of July/August/September of 2013.
The Alaska Region HIP Quarterly Report will monitor what was spent each quarter with the awarded
HIP contract money, and how the money was spent each quarter towards the completion of the
awarded HIP Program Category (A),(B) ,(C-1) or (C-2) Projects.
Tribes Name:_______________Contract #________________FY_____Effective Contract Date________
(CAT.) A___B___C-1___C-2___ Name / Title of Preparer:_____________________________Date_____
(RECOMMENDED)PICTURE ATTACHMENTS OF CONSTRUCTION PROJECT PROGRESS
YES____ NO____
rd
AMINISTRATION OPERATION WITH HIP FUNDS FOR 3 QUARTER
Tribal HIP Coordinator or Officer/with fringe included.
$____________________________.
Tribal Bookkeeper/with fringe included.
$____________________________.
Tribal Administrator/with fringe included.
$____________________________.
Tribal Council meeting stipends.
$____________________________.
Travel and Training/Airfare and Per-diem.
$____________________________.
Office Rent/ Office Supplies/Telephone/Fax/Internet.
$____________________________.
Other HIP expenditures, write it in(________________)
$____________________________.
ADMINISTRATION TOTAL
$____________________________.
CONSTRUCTION OPERATION WITH HIP FUNDS FOR 3rd QUARTER
Carpenters/Laborer’s/ with fringe included.
$____________________________.
Electrician/Plumber/with fringe included.
$____________________________.
House package/Barge freight/Construction Material
$____________________________.
4 Wheeler rental/Truck rental/Heavy equipment rental.
$____________________________.
All the tools purchased.
$____________________________.
Connex van rentals or purchases/storage rental
$____________________________.
Other HIP expenditures, write it in(
CONSTRUCTION TOTAL
)
$____________________________.
$____________________________.
1) HIP Coordinator (or) Tribal Administrator_____________________________________Date________
2) Signature of Authorized Certifying Official(Tribal Pres.)__________________________Date _______
Sam Okakok
Native Village of Barrow
Housing Director
CONSTRUCTION MATERIAL SPECIFICATIONS
Ricky Hoff
BIA Regional Archeologist
Mark Kahklen
BIA Protection Specialist
Section 106 Housing Request Form
SECTION 106 HOUSING REQUEST FORM
BUREAU OF INDIAN AFFAIRS
ALASKA REGIONAL ARCHEOLOGY
3601 C STREET, SUITE 1100
ANCHORAGE, ALASKA 99503
TO:
RICKY HOFF
REGIONAL ARCHEOLOGIST
FROM:
Housing Officer:
Telephone: 271-4003
Fax: 271-1750
Telephone:
FAX:
HOME OWNER:
LAND OWNER:
STREET ADDRESS or CONSTRUCTION SITE LOCATION:
TOWNSITE:
U.S. Survey:
ALLOTMENT NO.:
PARCEL:
Block:
Lot(s):
U.S. Survey:
WILL CONSTRUCTION BE ON RESTRICED LAND?
Sq. Ft.:
Lot(s):
YES
Acres:
NO
UNKNOWN
EXISTING ENCUMBRANCES (Leases, ROWs, Utility, Water/Sewer, etc.):
TRANSACTION:
RENOVATION:
NEW HOUSE
INTERIOR
RENOVATION
EXTERIOR
DEMOLITION
For Renovation and Demolition, complete page 2, “Structure Data Sheet.”
WHAT YEAR WAS THE STRUCTURE BEING RENOVATED OR DEMOLISHED BUILT?
WILL A STRUCTURE BE DEMOLISHED TO BE REPLACED BY A NEW HOUSE?
ARE GRAVES, CEMETERIES, OR ARCHEOLOGICAL SITES IN THE AREA?
YES
YES
NO
UNKNOWN
WHEN IS CONSTRUCTION ANTICIPATED TO START?
DESCRIBE ASSOCIATED WORK TO BE DONE. (Include foundation, driveway, parking, utilidor access):
REQUIRED MATERIALS ACCOMPANING REQUEST:
Townsite Plat
Subdivision Plat
U. S. Survey Plat
As Built
Property Access (attach map)
Photographs
DEADLINE DATE:
HOUSING OFFICER
BIA OFFICE USE│
Date Received:
Control No.:
REGIONAL ARCHEOLOGIST
REQUEST DATE
Housing Structure Data Sheet
HOUSING STRUCTURE DATA SHEET
(For use by BIA ALASKA REGIONAL ARCHEOLOGY, for informational purposes only)
Home Owner’s Name:
Is the building site surveyed?
Yes
No
Construction site location: Village/Town ____________________
US Survey _______ Block _____ Lot ____
House or Street Address:
Allotment No.: _____________ Parcel ___
Photographs Attached?
Yes
No
Date of Photographs
Furnish photos of building(s) showing front, back, sides, and road access
GENERAL DESCRIPTION of STRUCTURE TO BE RENOVATED OR DEMOLISHED
1.
What year was the house built? ______________
2.
Is construction/renovation currently in progress?
3.
What is to be renovated?
4.
Design of house:
5.
Available utilities:
Wood frame
Electricity
Water
Modular
Sewer
Other (describe):
Septic
Above ground
Gas
Below ground
Additions to house: (please describe any additional rooms, their sizes, uses, and date built)
Room #1 ____________________
Room #2 ____________________
7.
No
House exterior
Log cabin
Are the utilities above ground or below ground?
6.
Yes
House interior
Date Built ___________
Date Built ___________
Size _____________
Size _____________
Other buildings (shed, sauna, cache) and size?
PHYSICAL DESCRIPTION OF BUILDING
1.
Size of house (give complete measurements and attach drawing):
2.
Number of stories?
4.
Type of foundation:
3.
None
Total Number of Rooms: ______
Post & Pad
Concrete
Number of Bedrooms _____
Footings
Slab
Pilings
Other:
5.
Roof Covering:
Wood Shingle
Wood Shake
Composition Shingle
Metal
Tar/Built-up
Other:
6.
Exterior:
Wood Siding
Wood Shingles
Metal Siding
Tar/Roll Siding
Other _______________
CONDITION OF HOUSE
1.
Building is usable:
3.
Describe project repairs:
Yes
No
2. General Condition:
Excellent
Good
Fair
Poor
Exception Review Checklist
EXCEPTION REVIEW CHECKLIST
This checklist may be used to determine if an environmental assessment is required for a single, independent proposed
action that is determined to be a BIA-approved categorical exclusion as listed in Department of Interior 516 DM 10.5.
The person preparing this checklist must have supporting information or reasonable assurance that the proposed action
will not have significant or adverse effects on any of the twelve situations below. If so, it is reasonable to answer NO to
the exceptions below. If not, an environmental assessment must be prepared to further investigate and determine whether
an action will have a significant impact on the quality of the human environment.
Date:
Type of Transaction or Project:
Brief description of proposed transaction or project:
Property description including Native Allotment number, landowner name, and legal description:
Ground disturbing activities or change in land use. If yes an EA is required
No
Yes
516 DM 10.5 Categorical Exclusion letter, the specific title and the text of the category:
(M) 7. Approvals of leases, easements or funds for single family homesites and associated improvements, including, but
not limited to, construction of homes, outbuildings, access roads, and utility lines, which encompass five acres or less of
contiguous lands, provided that such sites and associated improvements do not adversely affect any tribal cultural
resources or historic properties and are in compliance with applicable Federal and tribal laws. Home construction may
include up to four dwelling units, whether in a single building or up to four separate buildings.
Evaluation of possible exceptions to the categorically excluded action listed above:
1.
2.
This action would have significant adverse effects on public health or safety.
This action would have an adverse effect on unique geographical features such as
wetlands, wild & scenic rivers, refuges, floodplains, rivers, placed on nationwide river
inventory, or prime or unique farmlands.
3. This action would have highly controversial environmental effects.
4. This action would have highly uncertain environmental effects or involve unique or
unknown environmental risk.
5. This action will establish a precedent for future actions.
6. This action is related to other actions with individually insignificant but cumulatively
significant environmental effects.
7. This action will affect properties listed or eligible for listing in the National Register of
Historic Places.
8. This action will affect a species listed or proposed to be listed as endangered or
threatened.
9. This action threatens to violate federal, state, local, or tribal law or requirements imposed
for protection of the environment.
10. This action will have a disproportionately high and adverse effect on low income or
minority populations.
11. This action will limit access to, and ceremonial use of, Indian sacred sites on federal lands,
by Indian religious practitioners, and/or adversely affect the physical integrity of such
sites.
12. This action will contribute to the introduction, continued existence, or spread of noxious
weeds or non-native invasive species known to occur in the area, or may promote the
introduction, growth, or expansion of the range of such species.
YES
YES
NO
NO
YES
YES
NO
NO
YES
YES
NO
NO
YES
NO
YES
NO
YES
NO
YES
NO
YES
NO
YES
NO
A “yes” to any of the above exceptions will require that an environmental assessment be prepared.
Mike Spencer
Alaska Housing Finance
Corporation
Jim Nordlund
Alaska State Director
USDA- Rural Development
“Increasing Opportunities for
Native Homeownership”
Overcrowding & Homelessness
Title (25)
Subchapter (K)
Part (256)
HIP Regulations
(Proposed Rule Change)
AJ Salkoski
ANTHC/ Division Environmental Heath &
Engineering
Project Manager
Kimberly Carlo
Interior Regional Housing Authority
HOME ENERGY PROJECTS & FUNDING OPPORTUNITIES
Taunnie Boothby
National Flood Insurance Program
State coordinator
Jack Hebert
Cold Climate Housing Research Center
CEO/ President
Greg Stuckey
HUD, Office of Native American Program
Program Specialist
Rebecca E. Pollis
Alaska Native Tribal Health Consortium
Sanitations Facilities Program Manager
Inspections & Close Outs
E:\#FINAL#Closeout Report (Forms).pdf
Will take appointment times for
one -on- one meetings with
638 & Self- Governance Reps.
Definitions of Words used in Construction
Agreement- the act
of agreeing or of
 Purchasing a House package
coming to a
 Specification- a detailed
mutual
description or assessment of
requirements, dimensions,
Arrangement.
materials, etc., as of a proposed
Contract- written
building.
or spoken
agreement, that is
 (Structural Engineer Stamp) on
intended to be
the House Package(Blue Print)
enforceable by law.
Free On Board (FOB) – Shipping Terms for Barge/Air Freight
Buyer= Tribe
Seller=House Package Company
FOB Origin- Buyer pays freight charges/Bears freight charges/Owns goods in transit/Files claims
FOB Origin,Freight Collect- Buyer pays freight charges/Bears freight Owns goods in transit/Files
claims
FOB Origin, Freight Prepaid- Seller pays freight charges/Bears freight charges Buyer owns goods
in transit, Files claims
FOB Origin,Freight Prepaid & Add – Seller pays freight charges
Buyer bears freight charges/Owns goods in transit/ Files claims
FOB Destination- Seller pays freight charges/ Bears freight charges/ Owns goods in transit/ Files
claims
FOB Destination, Freight Collect- Buyer pays freight charges/ Bears freight charges
Seller owns goods in transit/ files claims
FOB Destination, Freight Collect & Allow- Buyer pays freight charges
Seller bears freight charges/ Owns goods in transit/ Files claims
FOB Destination, Freight Prepaid- Seller pays freight charges/ Bears freight charges/ Owns goods
in transit/ Files claims
Request For Quotes/Proposal
1)Contract for House Package
2)FOB (Shipping of House) in the contract
3)Specifications: Stickframe?
Polystyrene/Polyurethane (SIP’s)?
Sheetrock interior or Plywood Paneling
interior? T-1/11 Exterior plywood siding?
4)Square foot size of the house?
How many Bed rooms?
Scott
Lead Salesman
Uresco ConstructionMaterials
Ron Burkhardsmier
Owner
R-Valued Homes
John Cahill
Owner
Pac Rim Building Supply
Curt Strobel
Lead Salesman
Spenard Builders Supply