Party Monitor Training
Contents
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Party Monitor Responsibilities
Event Registration Process
Social Host Liability
Liability
North Carolina Alcohol Laws
Duke University Policies
Fire Codes and Safety
Contents, cont.
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Assessing Levels of Intoxication
Intoxication Rate
Medical Assistance
Diffusing Conflicts
Sexual Assault
Monitoring Entrances
Go Green!
Party Monitor Quiz
Party Monitor Responsibilities
Party Monitor
Responsibilities
There are a number of things to do to
ensure you are following the guidelines
of being a Party Monitor. They are as
follows…
Party Monitor
Responsibilities
• Do not drink the day
of the event
• Wear the Party
Monitor shirt during
the entire event
• Keep hallways clear
• When needed, call
for assistance
• Be proactive
• Maintain safety
• Monitor occupancy
levels
• Guide the
organization in
following university
policies
• Monitor party guest
health and safety
Event Registration Process
Event Registration Process
• Register the event at least 7 days in
advance and list Party Monitors for the
event on the registration form
• Reserve the space where you will hold
the event
• Consult the OSAF website for additional
information for planning events
(technical services, catering, etc.)
Social Host Liability
Social Host Liability
• Social Host = anyone who hosts a social
gathering, including private individuals,
employers, and organizations
• Social Host Liability = the liability of a social
host who serves alcohol to a guest who later
is impaired and injures a third party (through
driving or other actions)
Social Host Liability, cont.
Conditions for Social Host Liability
• Social host served alcohol to a guest
when:
• He/she knew or should have known the
person was intoxicated
• He/she knew or should have known the
person would be driving afterwards
**Also note: Serving alcohol to underage individuals is
illegal**
Liability
Liability
The following are examples of court cases
where students and organizations were found
liable:
• MIT- fraternity indicted on the charges of
manslaughter and fined $4,000 after the death of
a student during an evening of binge drinking
• Frostburg State University- eight students fined
$1,000 and put on five-years’ probation after a
student drank himself to death
• Louisiana State University- fraternity fined $22,600
after the death of a 20 year old student
Liability
• Remember: it is illegal to serve alcohol
to minors
• It is also against university policy for
students to serve alcohol- only
university bartenders can distribute
alcohol
Reasonable Efforts to Protect
Against Liability
Reasonable Efforts to
Protect Against Liability
You can protect yourself from legal
penalties and liabilities by making
Reasonable Efforts.
Reasonable Efforts are actions you take
to prevent illegal alcohol distribution
and other alcohol-related problems.
Reasonable Efforts to
Protect Against Liability
Examples of Reasonable Efforts include:
• Suggest Food- Provide food and encourage guests
to eat
• Suggest Non-Alcohol Drinks- Provide and
encourage guests to drink non-alcoholic drinks
• Refuse Entry- Refuse entry to someone who may
cause a problem at the party because they are
already intoxicated
• Keep Documentation- Document incidents and the
manner in which they were addressed
Reasonable Efforts to
Protect Against Liability
Examples of Reasonable Efforts:
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Ask problematic guests to leave
Call a cab or find a sober ride home for guests
Call the Police, RA/RC On Call
Monitor Guests
Check ID
North Carolina Alcohol Laws
North Carolina Alcohol
Laws
It is important to adhere to all laws of
the state of North Carolina. Regardless
of your hometown, you are subject to
NC laws when in state.
North Carolina Alcohol
Laws
• It is illegal for anyone under the age of
21 to consume alcohol. A law
enforcement officer may also require
anyone under the age of 21 to submit to
a chemical analysis if there is probable
cause that that person is under the
influence of alcohol.
North Carolina Alcohol
Laws
• Refusal to submit to a chemical analysis
test for an implied-consent offense (e.g.
impaired driving) will result in revocation
of one’s driver’s license for one year,
more in certain circumstances.
Duke University Policies
Duke University Policies
• Undergraduate students should
familiarize themselves with the
Undergraduate Alcohol Policy which can
be found at
http://judicial.studentaffairs.duke.edu/pol
icies/policy_list/alcohol.html
• Some specifics of the policy continue…
Duke University Policies
Undergraduate Alcohol Policy
Whether on campus or off, the following
is prohibited:
• Underage possession/consumption
• Unsafe/irresponsible behavior
• Violation of Community Expectations
• General Provisions violation
Duke University Policies
Underage Possession/Consumption:
Students under the age of 21 are not
permitted to purchase, possess, or
consume alcoholic beverages. Being
under the influence of any amount of
alcohol is considered a violation of this
provision.
Duke University Policies
General Provisions Violation:
No kegs are permitted on campus in
private rooms, student apartments,
commons rooms, or other public space.
(University bartenders may distribute
alcohol from kegs in public space at
officially approved registered events.)
Duke University Policies
General Provisions Violation cont.:
• Only university-approved bartenders are
permitted to distribute alcohol on campus,
including alcohol from common-source
containers.
• All students on university property consuming
or possessing alcohol must carry a valid
driver’s license, state ID card, military ID
card, or passport.
Duke University Policies
Group-Sponsored Social Functions
Recognized groups may be held
accountable for violations of the alcohol
policy that occur during a groupsponsored event on campus. The
group will be held accountable if they
failed to take appropriate precautions.
Duke University Policies
Appropriate Precautions must include:
• A party monitor for every 25 persons expected to
attend the event
• Adequate and accessible non-alcoholic beverages
and food
• Compliance with all fire safety regulations
• Adequate control of access to the event
• Enforcing occupancy limits for the venue, including
common rooms, hallways, and stairwells
• Calling for medical/police assistance as needed
• Serving of alcohol by licensed bartenders only
Duke University Policies
Amnesty Clause
Formal disciplinary action will not be taken
against students for whom medical
assistance is sought, or against those who
seek medical assistance for themselves or
others, provided that the student/group has
not violated other university policies that
warrant formal disciplinary action.
Fire Codes and Safety
Fire Codes and Safety
Prior to the event, Party Monitors should
familiarize themselves with the building layout
and accessibility as well as all exits and
maximum occupancy limits. This information
can be found at:
http://www.fmd.duke.edu/maps/building-ie.asp
Fire Codes and Safety
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The following decorations are prohibited:
Candles
Oil lamps/lanterns
Tiki Torches
Incense
Dried flowers
Hay/Straw
Untreated wall coveringsMust be flame
retardant
Fire Codes and Safety
Exits- DO NOT BLOCK, LOCK, OR
OBSTRUCT any door with “EXIT” over it
Fire Safety Equipment- Do not move, hide,
destroy, or deactivate fire safety equipment.
Know the maximum occupancy number for
your venue
Assessing Levels of Intoxication
Assessing Levels of
Intoxication
Sometimes when you look at a guest
you see signs that suggest the guest is
intoxicated. These behaviors fall into
four different categories called
Behavioral Cues.
Assessing Levels of
Intoxication
Behavioral Cues include the following:
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Lowered Inhibitions
Impaired Judgment
Slowed Reactions
Loss of Coordination
Assessing Levels of
Intoxication
The signs and symptoms of alcohol
poisoning:
• Person is known to have consumed large
quantities of alcohol
• Person is unconscious and can’t be awakened
• Person has cold, clammy, unusually pale or
bluish skin
• Person is breathing slowly or irregularly, less
than 8 times a minute or 10 seconds or more
between breaths
• Person vomits while passed out and does not
wake up during or after
Intoxication Rate
Intoxication Rate
Physical Size, Gender, and Rate of
Consumption can affect a person’s
intoxication rate
• A smaller person who drinks the same amount of
alcohol as a larger person can become intoxicated
quicker
• A woman who drinks the same amount as a man
can become intoxicated quicker
• A person who drinks quickly is going to be affected
by alcohol and become intoxicated more quickly
than a person who drinks slowly
Intoxication Rate
All alcohol beverages contain pure alcohol
and other ingredients. Pure alcohol is the
substance that causes intoxication.
Each of the following drinks is one serving of
alcohol:
- 1 ounce of 100- proof liquor
- 12 ounces of beer
- 5 ounces of wine
Intoxication Rate
Food
Eating food before or while drinking can
significantly slow down the intoxication rate.
Eating food AFTER drinking DOES NOT slow
down alcohol’s absorption or effect.
Drug Use
Alcohol is a depressant. Mixing it with both
legal and illegal drugs can speed up its
effects and have an unpredictable outcome.
Intoxication Rate
• Blood Alcohol Content (BAC) is the legal
measurement of the amount of alcohol in a
person’s blood
• Time is the ONLY thing that lowers BAC level
• It takes one hour to process one drink out of
the body’s system
Medical Assistance
Medical Assistance
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Signs of need for medical assistance
include:
Loss of coordination
Extremely slowed reactions
You feel like something just isn’t right
with the individual
Displaying symptoms of alcohol
poisoning
Medical Assistance
While waiting for assistance for a passed out
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individual:
Do not leave the person alone!
Turn the person on his/her side to prevent
choking
Continue to monitor breathing,
responsiveness, skin and lip color, etc.
Don’t try to give them food
Give the person space - disperse the crowd
Diffusing Conflicts
Diffusing Conflicts
Often times conflicts will arise at an event.
Below are tips for diffusing conflicts:
• Identify appropriate response (suggest food, ask
for help from guest’s friends, refuse entry, get a
sober escort home, ask guest to leave, ask for
assistance from another Party Monitor, etc.)
• Do not waver once you’ve made a decision on how
to respond
• Communicate clearly- Speak loudly and clearly for
the guest to understand you. Be polite, honest,
straightforward, and do not patronize.
Diffusing Conflicts
Tips for diffusing conflicts, cont.:
• Use “I” statements to avoid seeming judgmental or
negative toward guest.
Ex: “I am following our campus policy. I cannot allow
you to drink at our party.”
• Give reasons for your actions
• Confront the situation with a partner
• Do not put yourself in danger
• Remain calm
Sexual Assault
Sexual Assault
• Sexual Assault is penetration without
consent or ability to give consent
• “No” means NO and passed out does
not mean YES
• Do not be afraid to intervene if a
situation looks suspicious
Sexual Assault
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Ways to support someone who has been abused,
assaulted, or violated:
Be a good listener
Believe him/her
Reassure him/her
Provide support without taking over
Respect the individual’s privacy
Be there
Take care of yourself
Make a referral
Monitoring Entrances
Monitoring Entrances
Monitoring entrances helps you know who is
at your event, what assistance they may
need, and helps you anticipate situations
• Once guests enter, they’re your responsibility!
• Keep track of headcount and know the
occupancy of the space your event is held
• Refuse entry if overcrowding will occur
Monitoring Entrances
Tips for Preventing Overcrowding:
• Plan for room coverage and communication
between Party Monitors
• Identify an evacuation plan prior to the event
• Pre-inspect the area
• Make sure exit signs are clearly visible
• Space out crowd-drawing areas (ex: don’t put
all of the food in one location)
Important Phone Numbers
Important Phone Numbers
24 hours
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Duke Police and EMS (919) 684-2444 or 911
– Through the Duke Police you can also reach the Dean On-Call and the
RC on duty
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SafeRides (919) 684-SAFE (7233)
SafeWalks (919) 684-WALK (9255)
RC On Call Pager (919) 970-4169
Monday-Friday, 8am-5pm
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Dean of Students Office (919) 668-3853
OSAF (919) 684-4741
West Campus RLHS Service Office (919) 684-5486
Go Green!
Go Green!
Your organization can help the environment
by recycling at your event
• Bins can be borrowed from the nearest dorm as long as they are
returned undamaged to their original location once the event is
completed.
• The number of recycling bins you need depends on the size of
the event. At minimum, provide one large bin for recyclable
beverage containers.
• Large official bins can be requested from the coordinator of
Duke Recycles, Arwen Buchholz (arwen.buchholz@duke.edu).
They charge a $5 fee per bin, and requests must be made at
least 5 days in advance.
Go Green!
• Bins can be borrowed from the nearest dorm only with the
condition that they are returned undamaged to their
original location once the event is completed. Failure to do
so will result in “cleanup” charges.
*Large official bins can be requested from the coordinator
of Duke Recycles, Arwen Buchholz
(arwen.buchholz@duke.edu). They charge a $5 fee per bin,
and requests must be made at least 5 days in advance.
Go Green!
What is recyclable?
Anything that has a recycling symbol
with a #1,2,5, or 7 in the middle of it.
This includes all beverage bottles, any
aluminum cans, and Solo cups.
Go Green!
Is your organization interested in getting
money for your cans?
Contact johnpeter.dolphin@duke.edu
Party Monitor Quiz
Continue on to complete the Party Monitor quiz.
• Quick test of the knowledge acquired during
this session
• Must score 120 of the possible 150 points to
pass
• After passing, you can go to OSAF to sign a
Party Monitor Agreement and pick up your
Party Monitor t-shitrt