Lab-specific Training Template
For the EHS Representative Role
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Lab Trainer Notes: READ ME FIRST!
START HERE:
o Step 1: While this template has 50+ slides, remember:
o - You will NOT need them all.
o Step 2: Save a copy of this template prior to making edits.
You’ll be glad you did. Someday…
o Step 3: Delete any slides you do not need. So if your lab
does not use Nanotechnology, delete slides 50 to 52 now!
The goal was a template ANY lab could use. Check it out.
And delete what you don’t need!
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Lab Trainer Notes (Cont’d.)

View the tips in the notes section on each slide


They will help you improve the quality of your training
You do not need to use EVERY slide on this template!

The slides are here to give you ideas and options


Discard what you do not need
You do not need to use the exact words either!
It is sample data which may not apply to your lab
 Word the slides in a way that works best for your lab!


Questions??? Call (617) 452-3477

Email: environment@mit.edu
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Lab Trainer Notes: Slide Templates
There are several slide
templates available

Right-click any slide
INSIDE any margin


Do not select inside a
text box or picture
Choose Layout (See picture) and pick a template
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ABC Lab-specific Training
Matthew Smith
Andy Doe
December 21, 2012
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Overview
Introduction
 Module 1: Safety Equipment Location
 Module 2: Emergency Information/Response
 Module 3: Lab Hazards
 Module 4: Lab Resources
 Module 5: Lab Inspection Process
 Module 6: Lab-specific Rules (Integrate practices
throughout; our chem storage; our xxx; etc.)
 Module 7: Miscellaneous
 Summary

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Introduction
EHS Representative Role
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EHS Representative Role
Meet
oYour Friendly EHS Reps!
Matthew
 Serve as liaison between
Smith
researchers and EHS staff
• (617) 555-1234
• ms@mit.edu

Meet
Andy Jones
• (617) 555-5678
• aj@mit.edu


EHS information source
Ensure proper procedures
are in use
Aware of chemicals and
potential hazards in lab
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EHS Training Needs (TNI)

Complete the TRAINING NEEDS
ASSESSMENT (TNI)




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Due Date: XX/XX/XX
General training
Managing hazardous waste
Chemical hygiene plan
Specific training needs

Complete all experimentrelated safety training
BEFORE STARTING
EXPERIMENTS!

Update PIs and/or
supervisors according to the
laboratories in which you are
working

Check which training you
should take in My EHS
Training-Summary Page
Visit the MIT Learning Center

For all your training courses
 eLearning
 Classroom
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Module 1:
Safety Equipment Location
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Eyewash/Emergency Shower
o Emergency shower next to
main entrance door

Eyewash station adjacent to sink
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Personal Protective Equipment (PPE)

Required when working with
toxic chemicals:

(a) Safety glasses
(b) Lab coat
(c) Gloves
Wearing additional PPE is
highly recommended under
certain conditions:




Chance of splash
Large quantities
Highly toxic materials
Additional PPE includes:
(d) Chemical resistant apron
(e) Face shield
(f) Trionic and/or SilverShield ???
gloves
(g) Oversleeves
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Personal Protective Equipment (PPE)

Required when working with toxic chemicals:
(a) Safety glasses
(b) Lab coat
(c) Gloves
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Personal Protective Equipment (PPE)

Required when working with
toxic chemicals:
(a) Safety glasses
(b) Lab coat
(c) Gloves

Wearing additional PPE is
highly recommended under
certain conditions:



Chance of splash
Large quantities
Highly toxic materials
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Personal Protective Equipment (PPE)

Required when working with
toxic chemicals:

(a) Safety glasses
(b) Lab coat
(c) Gloves
Wearing additional PPE is
highly recommended under
certain conditions:




Chance of splash
Large quantities
Highly toxic materials
Additional PPE includes:
(d) Chemical resistant apron
(e) Face shield
(f) Trionic and/or SilverShield ???
gloves
(g) Oversleeves
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Lab Attire and Fume Hoods
Lab Attire



No open-toed shoes or
shorts when working
with chemicals
Remove gloves before
handling keyboards,
phones, doorknobs
Lab coats required when
working with hazardous
materials
Fume Hoods

Clean up after yourself!




We share the hood space!
Put chemicals/items away
when finished using hood
Clean hoods contain vapors
better than dirty ones
Work at least 6 inches back
in the hood with the sash as
low as possible!

Lower the sash when you
finish your work (better
containment, saves energy).
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Electrical Safety & Fire Extinguishers
Electrical Safety

Keep cords off the floor
to avoid accidents

Do not use extension
chords or power strips


Reduces tripping hazards
Reduces risk of fire or
electrocution from water
on the floor
Fire Extinguishers, Pull
Stations, etc.

Placeholder for pictures
and information of how
your lab handles it

Pull stations and
locations
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Lasers

Complete needed safety
training

Wear proper eye protection

Do not enter laser bay
without trained user present

Users: make sure laser light
is on when laser is in use
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Module 2:
Emergency Information/Response
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MIT Campus Emergencies:
On-call 24/7:






Police
Ambulance
Fire
First-aid
Dean
Etc.
Other:



o In an Emergency:

Dial 100 from any campus phone
Dial (617) 253-1212 from any
other phone
Do NOT dial 911

Emergency information line




Provides status of emergencies
(617) 253-7669
Sign up for MIT alerts (http://emergency.mit.net/mitalert/)
Review Red Flip Chart (Picture on next slide.)
Review Green Card, Etc.
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MIT Campus Emergencies (Cont’d.)
o MIT Medical


24-hour urgent care:
Dial 3-1311 from any
campus phone

http://medweb.mit.edu/
directory/services/emer
gency_care.html

Dial (617) 253-1311 from
any other phone
o
More information is available from the
MIT emergency response guide
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Emergency Meeting Location
oPresident’s Garden

Courtyard between
buildings 10, 11,
and 13
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Monitors, Alarms, & Security Info.
Gas Monitor/Alarm

What to do
Equipment Monitor/Alarm

What to do
Security Information



Theft
Intruder
Etc.
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Module 3:
Lab Hazards
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Chemicals Overview
o Complete related safety trainings



EHS 501 yearly
EHS 100 (General Chemical Hygiene) one time only
If you will be generating hazardous waste, must have “EHS 501:
Managing Hazardous Waste”
o Review MSDS before working with a chemical
o Store incompatible chemicals in separate containers

https://ehs.mit.edu/site/sites/default/files/sop_0023_0.pdf
o Store hazardous chemicals in appropriately designated areas
(i.e., flammables cabinet, acids cabinet, etc.)
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Chemical Labeling

All chemical containers must be labeled so everyone in
the lab knows the contents

Put your name/initials on containers you alone use

Chemical containers should be capped appropriately
to prevent evaporation
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Chemical Use and Safety
o Wear proper PPE



Wear lab coat, safety glasses,
and gloves when working with
hazardous chemicals
No open-toed shoes or shorts!
Remove gloves before handling
keyboards, phones, doorknobs
o MSDS’s available:


On-line
Printable in the lab
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Chemical Waste
http://ehs.mit.edu/site/content/chemical-waste-collection-form
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Waste Pick-up

Chemical Waste

Requesting hazardous waste
collection form:






http://ehs.mit.edu/site/conte
nt/chemical-waste-collectionform

General information on
proper management and
disposal of chemical waste:

Biological Waste
Detailed Information:
Order signs and stickers
at the following link:

617-452-3477
environment@mit.edu
http://ehs.mit.edu/site/waste
http://ehs.mit.edu/site/
content/biologicallycontaminated-waste-0
http://ehs.mit.edu/site/
content/signs-stickers
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Incident Reports
o Anything and Everything
Including injuries and near misses
 Tell your supervisor

o What do you do?
Before
 During
 After

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Incidents: Chemical Contaminations
Immediately wash
contaminated areas
with the safety shower
or eye wash if your body
is contaminated by toxic
chemicals
 Contact MIT medical as
soon as possible
 Notify the PI and Lab
EHS Representative

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Incidents: Spills
Toxic chemical spill should be
absorbed with the spill kit



Spill kit in room XXX
Spill kits located in room XXX
Individually bagged kit absorbs up
to 5 gallons of acids, bases and
unknown liquids
Absorbents are specially treated to
absorb chemicals quickly, including
higher concentrations of corrosive
liquids such as 98 percent sulfuric
acid and 30 percent sodium
hydroxide
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Gas Cylinders
o Secure with strap (1/2 to 2/3 of the way up)
o Use correct regulator and gauge
o Always wear safety glasses when working
with compressed gases or cryogenics

Example: liquid nitrogen
o Gas cylinders should be returned to
(Supplier’s name; e.g. Airgas)
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Looking for detailed information
about safety, training, and waste?
Visit the MIT EHS homepage:
http://ehs.mit.edu/site/
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Module 4:
Lab Resources
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Chemical Hygiene Plan

Review and understand the plan [PDF]:

https://thisisafakelink.com

Fill out the mechanical engineering CHP form after reading
the plan
 http://thisisafakelinktoo.edu
 You are required to sign it before conducting chemical
experiments
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MSDS, SOPs, and Important Links
MSDS

SOP
MSDS links here

SOP links here
Important Links:




Home Page
Wikis
MIT Home Page
Etc.
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Chemical Inventory
o Update IMMEDIATELY upon:
Receipt of a chemical
 Whenever any change of your chemical occurs

o Include your name as “owner” of chemical
When finished, note date empty but DO NOT
ERASE entry
 Example 1: Use a Google doc…

Name/Owner Chemical Name Serial Number Quantity/Volume Storage Location Phase (Solid/Liq.) Date In Date Empty
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Chemical Inventory (Cont’d.)
o Add the information of all chemicals that you
bought and have used to the inventory sheet
You should update the column “change” when you
use the chemicals
 Check the column “MSDS” after filing MSDSs of
your chemicals
 Example 2: Use a MS Excel workbook…
 s

PROPERTIES
Allow user to leave interaction:
Show ‘Next Slide’ Button:
Completion Button Label:
Anytime
Show upon completion
Next Slide
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Maintenance, Housekeeping, Shop, etc.
Maintenance and
Housekeeping
Maintenance
 Housekeeping
 Repairs
 Etc.

o Shop Information
Supervisors
 Shop Training


Machine Shop Safety
Video Contest



Video 1
Video 2
Introduction to MIT
Shop Safety Rules
eLearning course

MIT Certificate needed
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Shop Tools
o Don’t work alone on
hazardous shop
equipment
o Only use tools you have
been trained on and
have experience using
them
o Always wear safety
glasses when using
shop tools
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Module 5:
Lab Inspection Process
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Level 1, Level 2, and Other Findings
o Level 1:
Other Inspections:
Findings are completed
by EHS Reps weekly
 Results go in this section


DCM
 MDEP
 Regulatory
 Etc.

o Level 2:

Findings completed 2X/year:
Coordinator
 EHS Staff
 EHS Reps


Examples:

Results go in this
section
Results go in this section
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Module 6:
Lab-specific Rules
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Lab Protocol
o NO FOOD OR DRINK IN LAB!

Register with Matthew as a lab user

Advise EHS representative if outside user is going to use the facility
o Proper PPE must be worn when hazardous substances or
tools are in use

Lasers, chemicals, high voltage systems
o Maintain your work area!

Weekly cleaning
o Do not dispose of hazardous substances or solvents down
drain
o Don’t work alone without having the Hazardous Mitigation
Discussion with your PI first.
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Ordering Chemicals and Supplies
o Lab-specific instructions go here
LEMI Example:
 Check the inventory before ordering anything

Obtain an MSDS and review proper practices with the
lab group prior to ordering anything new to for the lab
 It may be advisable to contact the MechE EHS
Coordinator for a review for especially toxic, corrosive
or reactive chemicals

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Ordering Chemicals and Supplies

File Materials Safety Data
Sheets of your chemicals
into the MSDS file


Put them in the MSDS in
Notebooks
More information about
chemical safety and
MSDS’s at:

http://ehs.mit.edu/site/co
ntent/msds-and-chemicalsafety-information-0
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Chemical Storage (LMDI)

Incompatible chemicals (acids and bases, or acids and
flammables) cannot be stored together

Acids and flammable liquids stored in
separate cabinets underneath hood:

Bases stored in separate
blue storage cabinet:
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Chemical Storage (Cont’d.)

Incompatible chemicals
(acids and bases, or acids
and flammables) cannot
be stored together

Acids and flammable
liquids are stored in
separate cabinets
underneath the hood:

Bases stored in separate blue
storage cabinet:

Chemical bottles can only be
stored on the floor if they are in
secondary containers:
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Nano-enclosure Use
o All nanoparticles
should be weighed in
the nano-enclosure.


Check the flow rate
before using the nano
enclosure
The green lights and the
“Airflow safe” message
will appear on the
display panel of the
enclosure (FlowTech
alarm) if the flow rate is
sufficient
The FlowTech alarm is specifically designed to
provide warning in the event of an airflow failure.
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Nano-enclosure Use (Cont’d.)

Do not use the enclosure if the flow rate is insufficient

Notify your safety representative

Take care not to scatter nanoparticles out of the
enclosure while weighing

Keep bottles and experiments well inside the entrance
of the enclosure

Clean the inside of the enclosure and the balance with
wipes after weighing
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Nano-enclosure Use (Cont’d.)

The wipes and sample dishes
should be disposed of into the
waste bag directly connected to
the side of the enclosure



Do not pull out the wipes and dishes
out of the enclosure
When the waste bag is full,
carefully seal the mouth and put ito
into the wipe waste container and
replace it with a new one
Waste bag of the nano enclosure
Do not turn off the enclosure even
when it is not in use
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Lab Clean-up
o You are responsible for your space!
o Weekly cleaning assignments

https://web.mit.edu/rklocker/internal/

Only required to note problem areas, not clean yourself
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Kitchen Cleanliness
o Please clean up after your own mess!
o Group Jobs
Weekly cleaning as part of lab cleaning
responsibilities
 https://web.mit.edu/rklocker/internal/

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Module 7:
Miscellaneous
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Misc…
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Trainer Contact Information
Lead Coordinator Contacts:

http://ehs.mit.edu/site/content/dlc-coordinatorcontacts
EHS Email:

environment@mit.edu
Training Design Questions:

msavio@mit.edu
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Summary…
If you do not know, ASK!
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