Project
Plan
Efficiency is key to success
Jail Programs
Key: Green/Done Yellow/working Red/on hold
Program
Description
Explanation:
Where does the
money collected in the
Jail end up?
Status
Benefit
Inmate
Benefit
Taxpayer
Savings
Revenue collected from “Pay-to-stay” program goes to Public Safety fund. All other monies stay in the 501 Jail fund to benefit
inmates and reduce burden upon taxpayers. *DOES NOT GO TO THE GENERAL FUND!
Resource efficiency reduces work load allowing more time to provide better and more services, enhance security & reduce
injuries and medial expenses.
Target
December
2010
x
x
No cost to
taxpayers
Revenue TBD
Target
Summer
x
x
Revenue TBD
Lawn maintenance
Done
x
x
Save
$20,000.00
Per year
Large Post Cards
Large postcards eliminates contraband, deters nefarious
activities, and does not violate inmates rights. Inmates are still
allowed legal mail. Reduces deputy workload.
Done
x
x
Resource efficiency
@ reduce workload
2 hr. per day
Touch Pay Kiosk
Inmates or family can post bail online using the internet.
Done
x
x
Resource efficiency
@ reduce workload
3 hr. per day
Est. rev. $2K yr.
Looking into enhanced system and use of prepaid cards.
Target
Fall
x
x
Rev. last year $46K
Est. rev. $70K
Two hot meals and a cold breakfast
Meets nutritional requirements.
Done
x
x
Save
$52,000.00 yr.
Pay-to-Stay
ICare
Work Crews
Telephone system
Meals
Convicted inmates billed for service while incarcerated. Discount
offered for quick pay. Billed from private company. This program
is not retroactive. Taxpayers do not pay for this service.
On-line service for family members to purchase commissary
items for inmates using debit or credit cards.
Jail Programs
Program
Medical
Commissary
Website
Advertisement
Description
Status
Currently charging $5.00 per prescription – cost for meds $50K yr
Total cost for medical service: $415K last year.
Now using portable x-ray est. savings $3,5000 per year
Legal
Review
Additional items offered to inmates through vendors. Additional
savings on better purchase price.
Charge fee for advertising on jail website
Benefit
Inmate
Benefit
Taxpayer
Savings
x
Revenue TBD
Included in Pay-tostay program
Done
x
x
Est savings $4.5K
Revenue $5K
Plus % of sales.
Legal
Review
x
x
Revenue TBD
New Key System
Replaced key system to comply with regulations
Done
x
x
Saved $4,912.00
In-house training
Purchased 45 training DVDs cost $900.00
Outside training costs $10,000.00 per yr.
Done
x
x
Saved $9,100.00
No cost to
taxpayer
x
Revenue TBD – to
support Court
Security
Mug & Print Fee
Court Security
Jail Garden
Charge fee for service provided
Legal
Review
Current budget $125K = 1.5 FTE
Funding requested through grant
New training program under development
Target
Fall
x
x
Asking for $400K
Reduce cost of food – reduced water bill by half.
Inmates work for shorter sentences.
Food given to food bank for citizens in need.
Done
x
x
Saved $20,000.00
No cost to
taxpayers
Large donations
Jail Programs
Program
Description
Status
Benefit
Inmate
Benefit
Taxpayer
Savings
On Hold
x
x
Savings TBD
Regionalization of
jail facility
Consolidation of services with surrounding counties
Expand bed usage
Total=262
Natl statistics consider full at 80%, which equals 210
We currently house 140 and up to 160 short term
Only jail in Southern Oregon auth. by INS 72 hr. holding
Done
x
x
Savings TBD
Revenue TBD
Possible contract with Jackson County – 10-20 beds
No impact on our ability to detain Fail To Appear violators
Target
Fall
x
x
Generate revenue
w/o sacrificing
local bed space.
Approximately $2.4 million per year, wasted by individuals not
appearing at scheduled court dates. To reduce this cost we are
now holding FTA violators until they go to court or post bail.
Done
x
Savings TBD
Target
Spring
x
No comment
Researching
x
No comment
On Hold
x
Revenue TBD
Increase bed rentals
Reducing cost lost in
Fail to appear
violators
Web visitation for
inmates
PDA for Eagle
system
Fees Project
Chaplain Program
Mental Health
Program
Currently being researched
Efficiency measure
Litany of services for a fee under development
New system being looked at
Research
x
Evaluations via web conference being examined
Research
x
No Cost
X
No Cost
Patrol Programs
Program
Purchase used
vehicles
Community action
plan
Privatization of fleet
Contracts
Traffic Unit
20 hr coverage
In-house trainers
Additional truck
purchase
Commercial vehicle
inspections
Description
Status
Benefit
Inmate
Benefit
Taxpayer
Savings
Required, due to lack of funding.
Done
x
Purchased eleven
vehicles for price
of two
Deputies required to make personal contacts during shift. Plus
reducing fuel and extending life of vehicle.
Done
x
Savings TBD
Lease option – no go
Stop
?
Savings TBD
Extended C.J. from 40 to 60 hr.
Also BLM, Marine Board, and USFS
Done
x
Built into budget
$350,000.00
No cost to
taxpayers
2 patrol units designated for monitoring traffic
Done
x
No additional cost
to taxpayers
Two 10 hr shifts covering 1,624 sq mi. and 53,000 residents
Done
x
Enhanced patrols
equals better
response.
Training provided monthly – reducing threat of litigation
Done
x
Savings TBD
Reduced travel
expenses
Used truck for river boat patrol
Research
x
Reduced cost
ODOT provides grant monies for vehicle commercial vehicle
inspections. Road safety project.
Research
x
Revenue TBD
Communication Program
Program
Description
Status
Established in-house call center – better utilizing resources and
productivity. Now providing 20/7 dispatch service and 24/7 phone
coverage
Done
x
Saving $130K in
first year.
Radio system for
State Parks
Oregon Caves provided a tower to enhance our communication
ability in Southern Josephine County area
Target
Fall
x
No cost to
taxpayers
7 County
communications
Radio frequency enabling communication between 7 southern
Oregon Law Enforcement centers.
Target
Fall
x
No cost to
taxpayers
Dispatch Center
Benefit
Inmate
Benefit
Taxpayer
Savings
General Programs
Program
Description
Criterion based
analysis project
Acquired Grants
COPS Grant
Cold Case DNA
Investigator Grant
Justice of Peace
VACTICAL
NIXLE
ACIM
Citizen Advisory
Committee
Intern project
Status
Benefit
Inmate
Benefit
Taxpayer
Savings
On Hold
x
TBD
Mitigation of
liability
Done
x
4 FTE = $691K
Road = $16k
NO
x
3 FTE
Approx. $600K
We have 30 unsolved homicides, 19 missing people dating back
as far as 1970 that need closure. DNA was not available prior to
2000.
Target
Fall
x
This program would reduce high volume of cases handled in
Circuit Court. Expediting court proceedings by removing case
burden from Circuit.
Target
Fall
x
NO
x
A timely public emergency alert system
Done
x
No cost to the
taxpayers
Public alert system for missing children & elders
Done
x
No cost to the
taxpayers
Group of citizens to serve as conduit to public and issues.
Strategic planning & focus group.
Done
x
No cost to the
taxpayers
College/University intern program
Done
x
Benefits student
Benefits S.O.
Computerized performance evaluation system
Various State & Federal grants to support L.E. service. (2 yrs.)
*money cannot supplant employees
Grants applied for and waiting for response (3 yrs.)
*money cannot supplant employees – Not Awarded
School safety program
Efficiency measure
for Court and
convenience to
public. Revenue
stays local.
General Programs
Program
Paperless System
Internal 501c3
Accounts
TeleStaff
School Programs
Public Safety
Child Porn
Metal Crimes
Evidence mgmt
program
Commercial Vehicle
enforcement
Critical incident
stress unit
Description
Status
Benefit
Inmate
Benefit
Taxpayer
Savings
Currently
Implementing
x
No cost to
taxpayers –
purchased from
forfeiture funds.
We can accept donations directly supporting the Sheriff Office.
Donations are tax deductible.
Done
x
Lessen burden on
taxpayers.
Computerized staffing software program
Target
Fall
x
No cost to
taxpayers – paid
for through
forfeiture funds.
Active shooter / Drug Awareness / Bomb threats / Boating Safety
Done
x
No cost to
taxpayers.
“Use of Force” program provided to citizens
Done
x
No cost to
taxpayers.
Recently Josephine County was ranked #3 in Oregon in terms of
dissemination of child porn.
Hold
x
State mandated law. We regionalized enforcement
Done
x
No cost to
taxpayers.
Currently
Implementing
x
No cost to
taxpayers
Paid sale proceeds
Hold
x
Revenue TBD
Target
Fall
x
No cost to
taxpayers.
A computerized system to handle records more efficiently
reducing wasted personnel resources. This program will also
streamline offices throughout all County offices.
Computerized system to streamline evidence record/tracking
Inspection of commercial vehicles
Specialized team to debrief/confide in critical events.
General Programs
Program
Description
Status
x
Savings:
Target
Fall
x
Saving TBD
Reduce time and cost during background, qualification, and
induction period
Done
x
Savings TBD
Streamline internal affairs and employee issues
Done
x
Savings TBD
Efficiency proposal
Target
Fall
x
Savings TBD
Mitigate overtime
Done
x
Savings TBD
Signed inventory
Resource accountability
Done
x
Savings TBD
Purchase surplus
MDTs
Computers for vehicles
Working
x
Savings TBD
Kiosk at front
counter
Convenience of public in acquiring records
Research
x
Revenue TBD
Project mgmt
program
Efficiency measure
Research
x
No cost to
taxpayers
Strengthening
purchasing power
Streamline hiring
process
County HR to
assume some
responsibilities
Employee
suggestion program
Adjust working
hours
Moved to more functional facility, greatly reducing overhead
costs
Done
Consolidating spending with Sheriff Offices from other Counties
Savings
No cost to
taxpayers
Relocate Cave
Junction Sub-station
Done
Benefit
Taxpayer
x
Young Marines
Joint training program for youth.
Benefit
Inmate
x
General Programs
Program
Hazard mitigation
Title III Grant - $53K
Description
Development of an Evacuation plan for Wolf Creek and Sunny
Valley area (Plan II). Wildfire Awareness, signs: addresses and
routes.
Status
June 2011
Benefit
Inmate
Benefit
Taxpayer
x
Savings
No cost to
taxpayers
Records Programs
Program
Description
Status
Benefit
Inmate
Benefit
Taxpayer
Savings
Staffing
Enhanced customer service at front counter and 24/7 phone call
service
Done
x
Grant FTE
Analyst
New FTE develop crime mapping and information mining for
analysis and forecasting.
Done
x
Grant FTE
Volunteer Programs
Program
Description
Status
Benefit
Inmate
Benefit
Taxpayer
Savings
Personnel to staff sub-stations
Done
x
No cost to
taxpayers
General patrol, abandon cars, etc.
Done
x
Donated time
saving the County
approx $150K
Programs for security
Done
No cost
Over-watch
Done
No cost
Vacation home checks
Done
No cost
Investigating and reparation of bad checks
Done
No cost
Serving special assignments – working County Fair and patrol of
County parks
Done
No cost
Saving patrol
costs
Reserve Deputies
Augment normal patrols and serve on special assignments
Done
No cost
Search & Rescue
Respond to rescue/recovery and persons lost
Done
Sub-Station
Community Policing
Neighborhood Watch
Boat Ramp Patrol
Vacation Patrols
Bad Checks
Mounted Horse
Posse
x
Donated time
saving the County
approx $109K
Volunteer Programs
Program
Description
Status
Benefit
Inmate
Benefit
Taxpayer
Jail Courtroom
Staffing
Done
x
Circuit Court
Staffing
Done
x
Family Court
Staffing
Done
x
Jail Admin
Staffing
Done
x
S.O. Admin
Staffing
Done
x
Savings
Savings
TBD
Miscellaneous
Program
Description
Status
Benefit
Inmate
Benefit
Taxpayer
Savings
Done
x
No Cost
Work with other agencies for best pricing
Research
x
Cut Spending
Implement more efficient process
Research
x
Cut Spending
Promote road safety Commercial transports
Research
x
Generate revenue
Project mgmt tool
Research
x
Time savings
Kiosk at front
counter
Research
x
Generate revenue
reduce workload
ICE standards
Done
x
Federal monies
pay for stay
Young Marines
Strengthen Purchase
power
Streamline Hiring
process
Commercial Vehicle
enforcement
Training for Search & Rescue
x
Signed inventory
Working
x
Inventory control
No cost
Purchase MDTs
Research
x
Cut Spending
Working
x
Time saver
County H.R. assume
tasks
Efficiency measure