Sarah A. Williams
Emergency Management Specialist
Adjunct Instructor
Fire and Rescue Training Institute
MU Extension
University of Missouri-Columbia
Planning tools for Emergency
Managers
• Pros and cons of access and functional needs registries
• How to maximize your job responsibilities with the technology
available
• How partnerships and trusted sources are crucial for rural
emergency managers
• How to use, maintain and maximize your registries for outreach and
planning
• Example of a current registry / Functional Needs Support Services
Planning Tool (FNSST) in use
Missouri
What is the reality of a
disaster declaration where I
live and work?
7pm CST, July 24, 2008
Audrain County Pilot Project
Audrain Road 368
June, 2008
Audrain Road 368
July 25, 2008
Joplin, Missouri
before
and
May 22, 2011
after
Adding insult to injury: the wall cloud of another storm!
Timeline: Changes in Federal Guidelines
•
Annex “X” Special Needs Annex: State EOP 2008
•
Functional Needs Support Services (FNSS) replaces Special Needs (SN)
September 2010, National "Getting Real" Conference.
The three day forum, hosted by FEMA in Baltimore.
•
Guidance for integration of FNSS in General Population Shelters:
http://www.fema.gov/pdf/about/odic/fnss_guidance.pdf
•
Office of Disability Integration and Coordination (ODIC)
Integrating and coordinating emergency preparedness, response and
recovery for disabilities and others with access and functional needs
Before – During – After a disaster.
(PDF 512KB, TXT 8KB)
•
Presidential Policy Directive 8: March 30, 2011
Presidential Policy Directive 8 / PPD-8: National Preparedness (available at
www.dhs.gov/xabout/laws/gc_1215444247124.shtm).
Presidential Policy Directive 8
~National preparedness is a shared responsibility~
PPD 8 is designed to facilitate an integrated, all-of-nation/
whole community, capabilities-based approach to
preparedness.
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federal partners
state, local and tribal leaders
private sector
non-governmental organizations
faith based and community organizations
General public
Audrain County Pilot Project
April 2009
Centers for Disease Control and Prevention (CDC)
awarded Audrain County Emergency Management
Agency
a grant to pilot a FNSST for a rural population
Audrain County Pilot Project
objectives:
1.
Provide County level Functional Needs Support
Services planning tool (FNSST).
2.
Eliminate need for additional paid EM staffing for data
input and management through innovative use of
existing agency data in the County.
3.
Minimize/eliminate issues regarding privacy and MO
Sunshine Law by providing means to sanitize the data
for planning purposes (Limited Data Set).
4.
Integrate software to provide a total FNSS
management solution.
Audrain County Pilot Project
Our results:
Affordable, sustainable and replicable
County to County, Statewide or Nationwide
Comprehensive, secure data base
of current information
protects privacy of individuals and agencies
under the existing Missouri Sunshine Law.
RSMo CHAPTER 610 Sections 610.010 to 610.200
http://ago.mo.gov/sunshinelaw/sunshinelaw.htm
InDEP© information flow
Pre-filled
shelter
paperwork
provides superior
management power
Client
Registry
Client location
mapping
Detailed reports
on type of client &
status in
emergency plan
Color-coded icons change color as the status
of the registrant is revised
Building /
Shelter
Registry
Building/Shelter
mapping
Overlay registrant locations and shelter
locations on the same map!
Data Sources
Focus : Import from local Agency’s existing
Data base
Web
Existing data
Home Health and
Hospice Agency
Audrain Co EM
How it works:
• Pre-Disaster Planning:
Sanitized data is exported automatically from Agency’s serving access
and functional needs population for planning purposes using their
normal census data.
Sanitized
Data Exports
Home Health and
Hospice Agency
Audrain Handicap
Services
Audrain Co EM
Central MO
Community Action
Response Plan
- Resources
- Communications
- Supplies/Equipment
- Transportation
- Agencies
- Etc.
Planning with Sanitized Data
Example:
121 total
clients in data
set.
Mapped by zip
code.
Planning with Sanitized Data
Planning with Sanitized Data
Audrain Pilot project
Vehicle for planning and collaboration!
•Engage entire population through EM
process: mitigation, preparedness, response
and recovery
Efficient use of resources
• Accelerate decision making.
• Preload data from database.
• Enhance command and control.
• Reduce disaster response times.
• Improve visibility of first responders/resources.
We met our objectives!
• Staff Required
– Data input and maintenance is minimized leaving
workers/volunteers to assist in planning.
• Cost
– Staff cost has been minimized by automating data input.
• Privacy/Sunshine Law
– Agencies only release full data during emergency or with
personal release signed by clients.
– Individuals agree to release data through disclaimer.
•
Software Integration
– Integration jump starts relief/rescue effort and provides real time
status.
– Provides EOC with additional EM capabilities at minimal cost.
Issue
Does registration in the FNSST guarantee emergency
response to the individual?
• Submitting an application to participate in the FNSST does not
guarantee that an individual will be included in the Registry. Even if
an individual is included as a participant in the FNSST, there is
no guarantee that the individual will receive immediate or
preferential treatment in an emergency or disaster situation.
• Individually identifiable participant information in the FNSST is
confidential and will not be shared with the general public. This
information will be released to public health authorities, human
services agencies, and other emergency response agencies on a
need-to-know basis to provide the necessary services in the event of
an emergency or disaster. Aggregated non-identifiable participant
information will be used and disclosed to plan for the provision of
emergency and disaster services.
Questions?
“He who fails to plan, plans to fail.” ~proverb
Sarah A. Williams
swz64@mail.missouri.edu
(573) 303-6999
Fire and Rescue Training Institute
MU Extension
University of Missouri-Columbia