IT Governance Model for
Wood Media
By - Your Consultancy
Why is there a need of IT Governance?
IT governance can

build a structure, processes, and decision making
guidelines to ensure alignment of IT and corporate
strategy.

ensure optimum use of IT to minimize risk and cost but
maximize value of organization.

integrate different departments such as the Board of
Directors with regulatory authorities.
Types of IT Governance Decisions Made
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Principles of IT, dictating the role of IT in the
organization.
Architecture decisions based on directions and
availability of technical choices
Infrastructure decisions based on shared IT
resources and
their delivery.
Decisions on business applications and their
requirements.
Decisions based on prioritizing of IT investment.
Governance Operating Model
Objectives of IT Governance for Wood Media
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Organization of operational, financial, risk management,
and reporting processes to implement PULP project
successfully
Bridge the gap between governance framework and
operational realities
Seamless operation and integration of IS across multiple
countries like Spain, Portugal, Benelux, France, UK, Italy
and Poland
Standardizing the process across various countries and
functions and making teams accountable
Create a feedback loop to sustain governance and respond
to operational, regulatory and competitive needs across
geographies
Developing an IT Governance Model
The important things to consider
Governance Model for Wood Media - Operational Model
Why select Operational Model?

Wood Media is decentralized based on Geographies so
Operation model will be used by Board and Management to
translate the elements of the governance framework and
policies into practices, procedures and job responsibilities
across the countries

There is a felt need to meet and document compliance to
externally imposed business practices, especially since there
are no inherent documentation practices. Operating model will
standardized processes across geographies

There is an increasing desire to deliver more value to the
business from the IT operations and investments

There is an increasing desire to improve the value, agility, and
innovative capabilities of the organization across teams and
countries.

To synergize the operations of Core Systems and IS system
deploys across multiple geographies
Operational IT Governance Framework
IT Governance - Functions
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Creation of Responsible Accountable Consulted
Informed (RACI) matrices
Measure governance effectiveness
Specify operational metrics to get better control on
business processes
Create policy libraries for documentation of
regulations, guidelines and controls
Offer compliance specifications to streamline
decision making processes
IT Governance Tasks
Plan

Capture governance requirements from management
team as well as remotely located teams

Determine financial and organizational
responsibility based on business and geography
requirements. This should be based on the input
from all the teams

Determine which processes to be brought under
governance

Determine the measures and targets of effectiveness
Implement

Specify measures, decisions and policies for
processes under governance

Roll out the governance solution in stages

Monitor and measure
Cont...
IT Governance Tasks
Determine effectiveness of the governance solution
and make requisite adjustments
Manage

Get organization to execute the solution and get
starting experience on it
Assess

Collect effective measures

Determine if the deployed solution is meeting its
requirements

Analyze shortfalls

IT Governance Lifecycle
Risks and Their Mitigation
The biggest risk of instituting a new governance model is the
Wood Media's inability to accept the change across all
geography. This may occurs as the organization is not
trained for the new governance system, or the system is
not rolled out systematically.
Language preferences could be another risk. Since Wood
Media is working in 34 countries in decentralized way, the
workforce in many countries may not be proficient in
English.
Process standardizing across 34 countries and 84
warehouses may strangulate innovation. People will focus
more on learning the new technology and be dependent
on it to get work done. Individuals managers and
supervisors or even warehouses may not be able to apply
creative techniques to get work done.
Risks and Their Mitigation
• Proper language and technology training would definitely
help mitigating the fear among people
• Two ways effective communication between the
management and the employees in all countries will boost
confidence of people to adopt new technology
• Geography-wise rollout of the governance plan can reduce
the risk significantly. 34 countries can be divided into 4
regions based on cultural similarities and the plan can be
rolled out into four phases. Wood Media Management and
IT outsourcing vendor will get breathing time to implement
shortcomings in existing plans.
• Wood Media can choose 4 IT vendors to implement IT
governance plan, one vendor for each region.
Thank you