NATIONAL COUNCIL ON DISABILITY AFFAIRS
Accomplishment Report
January – December 2013
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Finance Section (Budget/Accounting/Cashier)
Prepared/Consolidated and
Compliance with
1. Budget for
FY 2013 and submitted the following budget DBM requirement in
documents:
accordance with the
FY 2014
GAA
• FY 2013 WFP
• FY 2012 Actual Obligation &
FY 2013 Current Year
Program
• NCDA Proposed FY 2014
• FY 2014 Budget Briefing
Folio
• FY 2014 Budget Proposal
including NCDA 2012
Accomp. & 1st Sem. 2013
NCDA Accomp. Report.
2
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Finance Section (Budget/Accounting/Cashier)
• PowerPoint presentation of
Budget documents presented
during budget deliberation/
hearing at DSWD/Congress/
Senate
2. Notice of
Facilitated the release of
Cash
Notice of Cash Allocation
Allocation
(NCA) for Jan. to Dec. 2013
Prepared monthly Status of
In accordance with
3. Status of
Funds and Statement of
the approved
Funds
Allotment Obligations and
expenditure program
Balances used during Mancom
Meeting
4. Cash
Prepared Annual Cash
Based on approved
Program of Program and Agency Budget
GAA 2011
3
the Council Matrix
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Finance Section (Budget/Accounting/Cashier)
Recorded the daily financial
In accordance with
5. Daily
transactions to obtain real time the Physical Financial
Financial
Plan per division per
Transactions allotment balances
program/project
Processed and released
6. Checks
Checks paid on time
1,105 checks with the total
released
amount of P29,277,093,02
from Jan. to Nov. 15, 2013 for
various payments to
concerned payee including
the repair of NCDA’s vehicles
and maintenance of NCDA
Building
Journalizing of Transactions
7. Journal
for Jan. to Dec. 2013
4
Transaction
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Finance Section (Budget/Accounting/Cashier)
8. Payment to
various
payees
Facilitated processing of
disbursements vouchers of
various payee including
salaries of NCDA employees:
RATA of NCDA Officers:
remittances to GSIS, PAGIBIG, PHILHEALTH, LPB,
QUEDANCOR and TAX
Remittance.
9. Liquidation
Report for
SPED Mobile
Project
Submitted complete liquidation In compliance with
report to DSWD for the P1
DSWD request to
Million SPED Mobile Project
liquidate
partnered with PFRD
5
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Finance Section (Budget/Accounting/Cashier)
10.Bank
Submitted Bank Reconciliation In compliance with
Reconciliatio Statement to COA for January COA requirement
n Statements to February, 2013
11.Annual Alpha
listing of BIR
Taxes
Withheld
Prepared and Reconciled BIR In compliance with
Form 1604CF and 1604E
BIR requirement
Annual Alpha listing of BIR
Taxes Withheld
12.Report of
Fund
Utilization
Submitted Quarterly Report of In compliance with
Fund Utilization to DSWD for DSWD for the
January to Dec. 2013
utilization of fund
13.Projected
2013 Taxes
Recalculation of Projected
2013 Taxes
6
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Finance Section (Budget/Accounting/Cashier)
14.COA Reports Prepared reports submitted to In compliance with
COA:
COA requirement





Journal Entry Vouchers
General Ledgers
Check Disb. Journals
Trial Balance
Statement of Income and
Expenses
 Balance Sheet
 General Journals
15.Financial
Reports
Monthly Rep. of Disb.
Report on Aging of Cash
Advances
Annual Financial Reports
Bank Accounts Inventory
Report
7
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
Personnel Section
16.Appointment Processed appointment
of newly
document for
appointed
1. Admin. Aide VI, OED
personnel
2. Planning Officer, PMD
17.Publication – Prepared
documents
for
Notice of
publication of Notice of
Vacancy
Vacancies for 1. Admin. Aide VI, TCD
2. Admin. Officer V/Budget
Section
18.Performance Assessment and review of the
Evaluation
57 staff of their Performance
Review
Appraisal Review
Accomplishment for 2012
IMPACT
Speedy appointment
of newly hired
personnel
Publication was
issued
To evaluation the
performance of the
staff in relationship to
their duties and
8
responsibilities
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Personnel Section
19.Performance Establishment/Content of the ff.
in the website:
-Based
• Transparency Seal (Cert. of
Incentive
Compliance)
System
• Citizen’s Charter
RequireCertification of Ranking of
ments
Compliance with the
requirements of DBM,
DSWD and AO 25
Secretariat as the
basis of the
Performance-Based
Employees’ Performance Ratings
Bonus of the Council
Certification of Philgeps
Submission of agency’s
performance targets Form A
Details of bureau/office
performance indicators and
targets Form A-1
Department targets on key
programs and projects targets
form b
9
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
Personnel Section
20.Performance NCDA Performance Planning
Assessment Workshop, August 6-7-8,
2013, Island Cove Hotel,
Kawit, Cavite
21.Numbering
of Special/
Travel Order
22.Monitoring of
personnel
actions
162 Travel Order
197 Special Order
Monitored the following
Personnel Actions:
 Monthly report on the CL and
other leaves
 Monthly report on punctuality
and absences
 Plantilla of Personnel
 Notice of Step Increments
IMPACT
To set breakthrough
goals & performance
targets until 2016 in the
Office Perf. Contract
and Review &
Individual Perf. Contract
and Review
To implement the
Council’s programs
and projects
Efficient management
of personnel
10
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
Personnel Section
23.Foreign
Coordinated/Processed
Travel
required documents of NCDA
Personnel for the ff. travel:
 ASEAN Workshop on CRPD
at Chiang Mai, Bangkok February 17 to 21, 2013
 DED Mateo A. Lee, Jr.,
 MR. Miguel Antonio P.
Limon
 Regional Workshop on
Disability-Inclusive
Agribusiness Development Feb. 20 to 23, 2013,
Bangkok, Thailand
ED Carmen R. Zubiaga
Ms. Lila Lynn S. Simon
IMPACT
International
meeting/training/confe
rence attended by
NCDA Personnel
11
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Personnel Section
 QUT-Developing a Result
Framework on Disability –
Brisbane, Australia
 Dir. Carmen ReyesZubiaga
 Mr. Miguel Antonio P.
Limon,
 Ruth C. Tacujan
 Josephine V. Despi
 Development of Leadership
and Networking of Persons
with Disabilities on October
8 to December 1, 2013,
Japan
 Ms. Virginia S. Rabino
12
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Personnel Section
 United Nations High Level
Meeting on Disability and
Development, Sept. 22 - 28,
2013, New York City, USA
 DED Mateo A. Lee, Jr.
 High-Level Meeting on
Disability and Development
(Sept. 20-25, 2013, New York
City, USA
Dir. Carmen Reyes-Zubiaga
 Delegation of the Cambodia
Trust and the International
Society for Prosthetics and
Orthotics at the UN High Level
Mtg. on Disability and
Development, Sept. 22 - 28,
2013, New York City, USA
Mr. Randy D. Calsena
13
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Personnel Section
 Second APCD/JAIF Project
Regional Meeting and
ASEAN Meeting on
Promoting the United
Nations Convention on the
Rights of Persons with
Disabilities (CRPD)Towards
Enhancing the Roles and
Participation of Persons with
Disabilities in the ASEAN
Community, Aug. 26-30,
2013, Hanoi, Vietnam
 Dir. Carmen Reyes-Zubiaga,
 Ms. Leovigilda G. Oasin
14
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Personnel Section
24.Local
Training
 CSC Training on “The
Strategic Role of HR in
Organization
 Ms. Leovigilda G. Oasin
 NCC Training on “Managing
ICT Services in GovernmentIOTIL Framework”
 DED Mateo A. Lee, Jr.
 Ms. Leovigilda G. Oasin
 Mr. Rey Andrew V. Sendon
15
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
Personnel Section
25.Scholarship Coordinated/Processed
required documents of NCDA
personnel for attending:
 DAP Middle Managers Class
of the Public Mgt. Devt.
Program – Feb. 1 to June 5,
2013, (study leave) DAP,
Tagaytay City
 Mr. Rizalio R. Sanchez
26.Monitoring of Monitored the following
personnel
Personnel Actions/Report on:
 Compensatory Leave and
actions
other leaves
 Punctuality and absences
 Plantilla of Personnel
 Notice of Step Increments
IMPACT
Develop skills and
knowledge of the staff
for career
development
Efficient management
of personnel
16
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Personnel Section
Gender Sensitivity Seminar, Awareness and
27.Training/
knowledge on gender
Seminars and October 11, 2013, NCDA,
issues
Re-orientation Quezon City
Public Service Ethics and
Accountability, October 24,
2013, NCDA, Quezon City
28.On-the-Job
Training
To gain public thrust
through ethical &
accountable public
service
1 student from Manila
Certificates of
Christian Computer Institute completion of the
for the Deaf (MCCID) taking trainee
up Diploma in Business
Technology, assigned to
Able to learn various
FAD
office work and
procedures.
17
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Records Section
29.Recording/
Maintained proper
filing of NCDA recording of all
documents (as incoming/outgoing NCDA
of 11/15/13)
documents
- 1919 (incoming)
- 2774 (outgoing)
Proper recording/filing
system of documents
for easy retrieval
Maintained filing systems
in the Records Section
- 2406 documents
30.Delivery/
Mailing of
NCDA
documents (as
of 11/15/13)
Delivered/Mailed
documents to the
different agencies
- 1012 (Delivered)
- 1449 (Mailed)
18
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Records Section
31.Petty Cash for Disbursed Petty Cash for
Messenger
messengerial and mailing
services – 27 Petty Cash
32.Supervise
reproduction
services/book
binding of
documents
Supervised/Facilitated for the
reproduction/bookbinding services
of various documents from
different divisions: OED, RPC,
PMD, TCD, IECD and FAD:
Reproduction services –
134,250 pp (approx. 268 rms)
Bookbinding – 1,677 sets of
documents
19
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
Property and Supply Section
Facilitated day to day PR's of all
33.Purchase/
divisions concerning requests of
Canvassing
supplies and canvassed thru
Requests of
PhilGEPS & phone calls (279 PRs)
Supplies
IMPACT
Items requested
were delivered
to concerned
divisions/staff
34.Billing payment Facilitated/processed documents Payment was
of the
for the payment of monthly billing delivered on
following:
of Smart mobile, credit line for
time.
- Smart
gasoline and monthly consumption
- Petron
of mineral water for Council’s
- Reservoir
meetings
-
Meralco
Maynilad
PLDT
Bayantel
Security
Services
20
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Property and Supply Section
35.PAL Credit Line Facilitated/Processed documents Booking and
for regular booking of NCDA
Payment were
Officials and Staff for local travels. made on time.
36.Equal Access
Travel and
Tours Service
Cooperative
Facilitated/Processed documents
for booking of NCDA officials and
staff for local and international
travel
Not available to
PAL credit Line
37.Catering
Services
Facilitated Catering Request by
Concerned Division and facilitated
processing payments for catering
services – 127 Request for
Catering
Meals was
served during
the mtgs. and
payment
received by
concerned
21
caterer.
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Property and Supply Section
38.Credit Line with Facilitated catering request thru
Jollibee
credit line with Jollibee – 21
Catering Request from Jollibee
39.Petty Cash
Disbursement
40.Assistive
Devices
Meals were
served to the
requesting
divisions
Facilitated request for Petty Cash Bought & served
Advance for emergency purchases emergency
of supplies of concerned Division – purchases of
items requested
18 Petty Cash Advance
by concerned
divisions
Facilitated request of various
assistive devices by partner
agencies and individuals needing
assistive devices
Purchased and
distributed
assistive
devices in
cooperation
with other
divisions. 22
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Property and Supply Section
41.Inventory of
Office
equipment/
properties
Prepared/Submitted NCDA Report Compliance
of Inventory of Equipment/
with COA/DBM
Properties to COA/DBM
23
MAJOR FINAL
OUTPUT
General Services
42.Maintenance of
the cleanliness
of office
building and its
surroundings.
ACCOMPLISHMENT
Maintained the cleanliness of the
office building and its
surroundings from January to
March, 2013.
Facilitated the following general
repairs of NCDA bldg.
1. Installed P-Trap pipe to
eliminate odor of the male &
female CR at the 1st and 2nd flr.
of the bldg.
2. Replaced new door jamb at the
TCD room.
3. Fixing the leakage of water
sewerage at the pantry.
IMPACT
Habitable and
Healthy
workplace and
surroundings.
24
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
General Services
4. Fixing the leakage around the
atrium.
5. Fixing the installation of sink &
concreting of cabinet counter at
the pantry under the sink.
6. Fixing water pipe line due to
leakage below the lavatory at
the 2nd floor male comfort room
7. Repaired and install P-Trap at
the chairman’s office CR.
8. Relocation of two wall mounted
split type air conditioner.
9. Demolition of existing partition
between TCD & PMD
25
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
General Services
10.General cleaning of NCDA
Cistern Tank
11.Cleaning and arranging
disposable files, and
unserviceable supplies and
equipment at the stockroom.
12.General cleaning shampooing
of the 73 pcs. of NCDA blinds
13.General cleaning of 4 private
CR’s of NCDA Officers, 2
common CRs for male and
female.
26
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
General Services
43.Schedules
Facilitated/Prepared 811 trip
trips of office
tickets of Council’s 5 vehicles
vehicles
for official trips and shuttle of
concerned NCDA employees
IMPACT
Proper scheduling
and coordination
of trips to save cost
of fuel of the
Council.
Employees are
safely shuttled
from point of pickup to NCDA and
from NCDA to their
point of destination,
it also eliminates
tardiness, thus,
improving the
employees
performance. 27
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
General Services
44.Repairs &
Maintained the Council’s vehicles
Maintenance of in good working conditions.
Office vehicles.
Facilitated the repairs of the
following NCDA vehicles:
1. Ford Everest –
 Heater plug
 Aircon repair & replacement
of window switch.
 Change of front left & right
and outer & inner wheel
bearing
2. Isuzu Hilander
 Engine Overhaul
IMPACT
NCDA Officers
and employees
are safely
conveyed to
their official
meetings and
other functions.
28
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
General Services
3. Toyota Innova
 Replacement of Right
Steering Rack, Power
window switch,
 Engine Decarbonising &
other spare parts.
 Aircon repair
4. L-300
 Replacement of front & rear
shock absorber, fuel tank and
air filter
 General check-up of brake
pads overhaul of radiator and
engine wash.
29
MAJOR FINAL
OUTPUT
General Services
45.Renewal of
GSIS
insurance and
LTO
registration of
Council’s
vehicles.
ACCOMPLISHMENT
IMPACT
Facilitated the renewal of GSIS
insurance and LTO registration of
 L-300
 Toyota Innova
 Hi Ace Commuter
 Ford Everest
 Hilander
30
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Other Administrative Concerns/Activities
46.Rendered
Finalized referral letters (419
Assistance was
support
letters) on medical/financial
granted to
assistance in
assistance of various illnesses,
clients
terms of
dialysis, chemotherapy and
referral
education assistance of the clients
to clients and (86 clients) to the following
NCDA
concerned agencies:
 PCSO
Employees







VP Jojo Binay
Selected Senators/Congressman
Selected Mayors
DSWD Regional Office
Concerned PSWDO/MSWDO
Phil. Cancer Society/PGH
CHED
Home-visitation to Nikki Vidal (client)
at Cavite on June 1, 2013
31
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Other Administrative Concerns/Activities
47.Mancom
Meetings
48.Weekly
meetings of
FAD Section
Chiefs
Attended Mancom meetings
Conducted weekly meetings of
FAD Section Chiefs on admin.
issues/concerns:
 Audit Observation Memorandum &
other COA matters
 Budget (WFP/Status of Funds)
 Property & Supply backlog
 Agency Bonus
 Personnel matters Hiring of
Personnel)
 Activity Proposal
 Telephone Lines/Smart Phones
 Maintenance of Building
 Maintenance of vehicles
 IPCR/FAD Performance Contract
 Inventory Meeting
Financial
transaction
assessed and
monitored
32
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
Other Administrative Concerns/Activities
49.Attends
Attended the following trainings/
various
conferences:
Trainings/
 Training on Critical Thinking for
Conferences
Leaders, CSC Building, June
25-27
 Orientation Training on Disability
Inclusive DDRMC , June 18-21,
Bayview Hotel
 National Orientation on the NHE
Expansion for PWDs, April 1618, 2013, Bayview Hotel
 Assessment Workshop on the
Devolved Programs/Services for
PWDs, Davao City, May 6-10,
2013
IMPACT
Participated in
the discussion
and contributed
ideas and
recommendations
33
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Other Administrative Concerns/Activities
 Orientation Seminar on the
Promotion of a Drug-Free
Workplace Program for NGAs,
LGUs and SUCs, July 12, 2013,
NIA, Quezon City
 Fun Day for Children with
Disabilities, in connection with
2013 NDPR Week Celebration at
SM Fairview, July 21, 2013
 Acted as Resource Person on
“Trabaho Para Sa Mga Taga
Meycauyan na May K”, July 23,
2013, Meycauyan City, Bulacan
Province
34
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
Other Administrative Concerns/Activities
 DSWD Performance
Planning Writeshop, July
24-26, 2013 at Greenhills
Elan Hotel Modern, San
Juan City
50.Participate
Acted as Regional
NCDA
Programs Coordinator as
projects/activiti additional assignment and
es and takes
attended the following –
charge of
 3rd Quarter Monitoring
support
and Coordination in
services
Region II, at Tuguegarao
City, August 13-16, 2013,
IMPACT
RCDA Meeting ,
monitoring of LGU
municipality, meeting
with Mayor Pattung
and PWD Leader. 35
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Other Administrative Concerns/Activities
Lectured on the
overview of National
PWDs Laws, Intl.
Laws and Covenant
2nd & 3rd PWD
Decades & the 10
Incheon Goals as
basis for their 20132022 Decade Plans
and Annual Work and
Financial Plan, PWD
and NHE Action Plan
for budgetary
purposes.
36
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
IMPACT
Other Administrative Concerns/Activities
 Monitoring /Coordination/
Consultation and Dialogue
re: PDAO & NHE, AVRC
and other LGUs in Region
1, Dagupan City, August
27-30, 2013
Recommendations to
NCDA – to conduct of
an RPC-DSWD
Regional PWD Focal
Person to finalize the
RPC-Focal Person
PWD Manual and
planning of common
activities with the
participation of the
DSWD PWD Inter
Bureau Focal Person for
a comprehensive and
Integrated Decade
Auxilliary Social
Services Programs.
37
MAJOR FINAL
OUTPUT
ACCOMPLISHMENT
Other Administrative Concerns/Activities
 Orientation and
Organization of Access
Audit at the Local Level,
Region 2 Tuguegarao,
Sept. 19-21, 2013
 Gave a message on
social pensions to
MSWDOs of Batanes
IMPACT
Agreements were met
on the schedule of
orientation and
organization of Access
Audit Team and
Employment of SubCommittee
Access audit of 11
Engineering Districts
of the Region.
Possibility of
revitalizing/organizing
a PWD apostolate in
every parish.
38
Thank You from:
Accounting
Budget
Records
FINANCE and
ADMIN. DIVISION
Property &
Supply and Gen.
Services
Cashier
Personnel
39