Diraux EOT Powerpoint Presentation

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Commander (dpa-n)
FIFTH COAST GUARD DISTRICT
ONE WASHINGTON AVENUE
PHILADELPHIA, PA 19147-4395
D5NR Website:
www.5nr.org
REV 01/2013
The Director of Auxiliary (dpa-n), working together with
the Auxiliary District Commodore (DCO), the Auxiliary,
Coast Guard Area and District Staffs, Coast Guard
Operations and Administrative Commands, Auxiliary
Board and Staff, is responsible for administering,
coordinating, facilitating, supporting, advocating,
advancing, arbitrating, and overall execution of the
Auxiliary program within the district. The Director
serves as the adviser to the District Commander on all
Auxiliary matters and is the District Commander’s direct
representative. The Director receives program policy
direction from the Chief Director of the Auxiliary
(CHDIRAUX) located at Coast Guard Headquarters.
CG Headquarters
Office of Auxiliary and Boating Safety
CG-BSX
CAPT Thomas Boross
District Five Commander Portsmouth, VA
(d)
RADM Steven Ratti
Sector Delaware Bay
(Sector Commander)
CAPT Kathy Moore
DIRAUX (dpa-n)
D5 Northern Region
CDR Johns
Chief of Prevention
(dp)
CAPT Gregory Case
DCO
D5 Northern Region
COMO Ken Brown
DIRECTOR
CDR Terry Johns
PH# 215-271-4932
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Policy
Coast Guard Awards
Public Affairs
ADMINISTRATIVE AFFAIRS SPECIALIST
OPERATIONS TRAINING OFFICER
GS Elizabeth Kain
PH# 215-271-4937
CWO4 Sean McGarigal
PH# 215-271-4934
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Boat Crew Qualification Program
Damage Claims
Facility Inspections
QE Qualification Program
Team Coordination Training
POMS Administrator
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Administrative Data
AUXDATA System
Injury Claims
Member Service Awards
Performance Service Awards
PSI Processing
Director of Auxiliary (DIRAUX)
STOREKEEPER
SK2 Dwayne Ellis
PH# 215-271-4858
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Property
Supplies and
Materials
Travel Orders/Claims
Training Requests
YEOMAN
YN3 Lucas Usticke
PH# 215-271-4933
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Course Completions
Disenrollments
Enrollments
Qualifications
Re-Certifications
Retirements
Specialty Courses
Transfers
Assistant Boat Crew
Qualification Program
Coordinator
Aux Lee Crossman
PH# 215-271-4936
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•
BCQP Qualifications
QE Review
Fifth Northern Region Auxiliary
DIRAUX
Auxiliary Sector Coordinator (ASC)
Matthew J. O’Brien, Jr.
District Commodore (DCO)
Kenneth E. Brown, Sr.
Auxiliary Unit Liaison Officers (AUXULO)
District Chief of Staff (DCOS)
Kevin C. Murphy
District Planning (D-PL) Norman L. Fehr, Jr.
District Staff Officer Legislative/State Liaison (LLO/SLO)
DE – NJ - PA
District Staff Officer Legal (DSO-FN) Robert J. Perrone
District Staff Officer Legal (DSO-LP) Martin C. Mooney
District Captain West (DCAPT-W)
Barry M. Kyper
District Captain Central (DCAPT-C)
David J. Clendening
District Captain East (DCAPT-E)
Douglas L. Smith
Division Commander (DCDR)
-----------------------------------Division 5
Division 11
Division 14
Division 15
Division Commander (DCDR)
-----------------------------------Division 1
Division 2
Division 4
Division 6
Division 10
Division 12
Division Commander (DCDR)
-----------------------------------Division 3
Division 7
Division 8
Division 13
Division 16
District Chief of Staff (DCOS)
Kevin C. Murphy
District Directorate Chief
Logistics (DDC-L)
Dianne M. Bossler
District Staff Officers (DSO)
-----------------------------------Communication Services (CS)
Diversity and Civil Rights (DV/CRC)
Personnel Services (HR)
Information Services (IS)
Publications (PB)
Secretary/Recorder (SR)
District Directorate Chief
Prevention (DDC-P)
Alfred O. Grimminger
District Staff Officers (DSO)
-----------------------------------Marine Safety (MS)
Member Training (MT)
Navigation Systems (NS)
Public Affairs (PA)
Public Education (PE)
RBS Participating Visitor (PV)
Vessel Safety Check (VE)
District Directorate Chief
Response (DDC-R)
Bruce J. Long
District Staff Officers (DSO)
-------------------------------------Aviation (AV)
Communications (CM)
Operations (OP)
Corrective Action
Our Auxiliary is a Diverse Volunteer Organization with
Boundless Talent and Endless Dedication that
exemplifies our Core Values of:
Honor
Respect
Devotion to Duty
Auxiliarists have different life experiences…some
worked in teams….. some were entrepreneurs
Sometimes, Good Order and Discipline must be
applied to maintain effectiveness and fairness
Corrective Action
Corrective Action
Corrective Action
Corrective Action
INVESTIGATIONS
When it is suspected that an Auxiliarist significantly breached policy
and the issue can’t be rectified at the lowest level and Prior to instituting
any disciplinary action, an investigation is used to determine surrounding
facts and circumstances.
* member kept apprised of all aspects of associated proceedings
Chap 3.F.2 - Any member of Coast Guard Forces (active duty, Reserve,
Auxiliary or civilian employee), who believes an Auxiliarist has violated the
governing policies established by the Commandant, may make a request for a
preliminary investigation. A request must be clear in its intent and substance in
order to be actionable …Moreover, a request for investigation does not in and
of itself guarantee the conduct of an investigation.
A unbiased Investigating Team will be designated & Time lines
followed to ensure resolution.
* DIRAUX can provide sample
investigation officer designation letters
Corrective Action
RESPONSIBILITY
Notification requirements per AUXMAN e.g. Leader has 7 days to determine if
investigation warranted, up to 60 days for the investigation, 15 days to draw
conclusion based on findings (with DSO/LP guidance), then 5 days to notify
member of outcome.
Ensure documentation of entire incident and confidentiality maintained of the
entire process.
Auxiliary leaders have authority to carry out disciplinary actions for informal
matters upon completion of appropriate investigation (if warranted).
Actions may include –
a. Counseling Session
b. Suspension of web privileges
c. Letter of Caution
* All should be documented and must state exact infraction, manner of violation,
any disciplinary option (and length of time) and appeal process.
Corrective Action
Informal vs. Formal Discipline
AUXMAN Chap 3.G-H.
Informal Disciplinary Actions – minor violation of Coast Guard or
Auxiliary policy has occurred. Meant to document and address the
commission and correction of violations.
Formal Disciplinary Actions – major violation of Coast Guard or
Auxiliary policy has occurred.
AUXMAN lists infractions and disciplinary options.
Examples includeViolations of core values in the conduct, disruptive influence of
Auxiliary business, Flagrant and/or repeated uniform or grooming
violations, Unintentionally compromising or mishandling CG/Aux
exams, privacy act info, or sensitive official docs, unwarranted
violations or abuse of the chain of leadership.
Corrective Action
RESPONSIBILITY
Formal Disciplinary Matters also listed in AUXMAN and include –
Discredit to the CG/AUX, whether assigned to duty or not (violation of
the Commandant’s zero tolerance policy on drug/alcohol Abuse),
Refusing to follow regulations for the wearing of the Aux uniform or
insignia, misrepresentation as a CG employee, or flagrant or repeated
misuse of rank, titles, or insignia, Misuse of CG/Aux funds or
property/use of CG or other govt property without proper authority,
repeated actions prejudicial to the good order of the Aux or pgms,
failure to follow appropriate civil rights laws, the COMDTs Equal
Opportunity Policy Statement, and/or the COMDTs Anti-Discrimination
and Anti-Harassment Policy Statement.
DCO and or DIRAUX may issue Letter of Reprimand.
DIRAUX (only) may Disenroll and Suspend activities.
* In most circumstances, Members have the RIGHT TO APPEAL decisions through
the COLM !
Corrective Action
Corrective Action
A. GUIDELINES
B. SUBMISSION PROCESS
C. INFORMAL and Other types of RECOGNITION
D. REFERENCES
1. Submission - Any Auxiliarist may submit an
award recommendation for an individual
Auxiliarist or a team of Auxiliary members.
2. Approval - The D5NR Awards Board /EXCOM
approves all awards.
3. Applicable criteria must be met and all
activities must be entered into AUXDATA by
31 December of the award year in order for a
nominee to be considered.
Formal Award recommendations must be submitted to the
D5NR Awards Board via the Chain of Leadership and
Management (COLM).
 Electronic Submission is preferred to ensure timely and
efficient feedback
 Use Your References to ensure compliance with –
TYPE, LEVEL, FORMAT, WORDING

Document CAUSE and EFFECT….NOT JUST STATISTICS

Bad – (no meat)
“Wendell exhibited extraordinary skills that overcame all
obstacles and reached unsurpassed levels of excellence
and heroism in all duties and actions.”

Good – (meat and potatoes)
“ Wendell successfully completed over 700 Vessel Safety
Checks and achieved the second highest number of Vessel
Safety Decals issued in the entire District. His efforts
resulted in the advancement of the boating public’s
knowledge of water safety that resulted in the first
downward trend of accidents in three years.”
 Complete Citation iaw format in Awards Primer and/or CG Awards
Manual. Each award level has a different format.
 Complete Coast Guard Award Recommendation Form (CG-1650) found on
the web site:
http://www.uscg.mil/forms/cg/CG_1650.pdf

A Summary of Action is required for recommendations for the Auxiliary
Commendation Medal and higher; and is optional for recommendations
for the Auxiliary Achievement Medal and lower.

Award recommendations should be submitted at least 90 days prior to
the desired presentation date.

Did YOU KNOW ………
◦ AUXILIARISTS are included in many CG Award
Opportunities ie.





Public Affairs Awards
Engineer Awards
Intelligence Awards
CG Foundation Award Dinner
Commodore Greanoff Inspirational Leadership Award
AND MANY MANY MORE !
In FACT, if AUX isn’t mentioned in the CG Medals and Awards
Manual and you think it applicable, ASK DIRAUX TO CHECK
AUXILIARIST OF THE WEEK – Nominee should be an Auxiliarist whose
performance not only exceeds expectations but also serves as an
inspiration to other members.
SINGLE ACTION AWARDS – Nominee should be an Auxiliarist whose single action is
worthy of credit but that does not meet the minimum standards of formal
recognition. Each recipient will receive a pen with D5NR logo
AUXILIARY DISTRICT 5 NORTHERN REGION SPECIAL RECOGNITION AWARD: A
plaque (or marlinspike knife for operations) will be presented by DIRAUX/OTO
to individual (s) or a team that performed above the norm to accomplish a
common goal.
Keep those nominations coming…EMAIL IS ALL IT TAKES FOR INFORMAL
AWARDS…..it’s EASY AND BUILDS MORALE !

Formal Awards are captured in AUXDATA and recorded
in the member’s service record.

Informal Awards are not captured in AUXDATA but are
recorded in the member’s service record.


A copy of any award received by a member from a CG
Unit other than their own COLM must be forwarded to
DIRAUX to ensure proper credit.
Award recommendations intended to recognize
operational achievements or direct support to an
ACTIVE DUTY UNIT should be initiated by the local
command and approved by their military Chain of
Command (COC) as required.
CG AUXILIARY
MEDAL
COAST GUARD
MEDAL
REASON FOR COAST
GUARD MEDAL
FINAL APPROVAL
AUTHORITY
Auxiliary Distinguished
Svc Medal
Distinguished Service
Medal
Exemplary meritorious
achievement
Commandant via Chief
Director and G-O
(none)
Legion of Merit
Outstanding
meritorious service
(none)
Auxiliary Plaque of
Merit
Coast Guard Medal
Heroism not involving
conflict with an enemy
Commandant via Chief
Director and G-O
Auxiliary Meritorious
Service Medal
Meritorious Service
Medal
Meritorious service in
the performance of
duty
G-o via Chief Director
Auxiliary Medal of
Operational Merit
Coast Guard
Commendation Medal
with “O” device
Outstanding
operational
achievement
Chief Director
Auxiliary
Commendation Medal
Coast Guard
Commendation Medal
without “O” device
Outstanding
administrative
achievement
Any operational
Commanding Officer
(O-6 or above) or Chief
Director
Auxiliary Achievement
Medal
Coast Guard
Achievement Medal –
“O” device optional
Individual sustained
service
Any operational
Commanding Officer
(O-5 or above) or
Director of Auxiliary
Auxiliary Commandant
Letter of
Commendation
Commandant Letter of
Commendation – “O”
device optional
Superior performance
of duty
Any operational
Commanding Officer
or Director of Auxiliary
ALL BOOKLETS AND DIRECTION CAN BE FOUND
ON THE LISTED WEB SITES:
Award Writing –





http://www.5nr.org
http://uscg.mil/auxiliary/awards/
http://www.uscg.mil/directives/cim/1000 1999/CIM_1650_25D.pdf
Award Forms –
http://www.uscg.mil/forms/cg/CG_1650.pdf

Coast Guard Auxiliary Manual, COMDTINST
M16790.1G

D5NR Policy Manual, D5INST M16791.1D

Auxiliary Operations Policy Manual, M16798.3E
Commander (dpa-n)
FIFTH COAST GUARD DISTRICT
ONE WASHINGTON AVENUE
PHILADELPHIA, PA 19147-4395
D5NR Website:
www.5nr.org
• Standard Maintenance Allowance
(SAMA)
• Travel Claims
• Damage Claims
• Property
BUDGET BASICS
DIRAUX Annually receives approximately
$330K plus fuel $$ to support CG Auxiliary
Initiatives

Includes equipment, travel, PPE, training
Aux District Budget devotes approx $126K for
similar programs
What is SAMA?



SAMA is a program intended to reduce the
maintenance costs incurred by Auxiliarists.
This year D5NR should receive $90,000.00
Proper maintenance is necessary to ensure
the safe operation of all vessels.


SAMA reimbursement is based on the length of your vessel, the
number of engines and the horsepower of each engine. The table
at the end of this segment shows the hourly rate of
reimbursement.
Because SAMA rates differ between single engine and twin engine
vessels of the same size, a calculation is required to identify the
amount of time both engines were operated to ensure fair
distribution of SAMA funds. To find out how much SAMA you will
receive combine the hours of both engines and divide the total
hours by two.
CATEGOR
Y
Min FT
Max FT
Min HP
Max HP
# ENGINES
$
RATE/HOUR
A
0
16
0
9999
0
3.75
B
17
26
0
179
1
4.28
C
17
26
180
229
1
5.63
D
17
26
360
459
2
9.00
E
17
26
230
9999
1
5.78
F
17
26
460
9999
2
9.98
G
27
40
0
9999
ANY
9.23
H
41
AND UP
0
9999
ANY
11.25
I
17
26
0
360
2
7.13



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


50 Hour Maintenance
Change Engine Oil
Replace Oil Filter
Lubricate Propeller Shaft
Check Water Pump & Alternator Belts for Tension
Check All Electrical Connections for Tightness
Replace Carburetor Fuel Inlet Filter
Inspect Propeller for Possible Damage
Check All Electrical Connections for Tightness
Continued on next page…

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

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

100 Hour Maintenance
Check Cooling System Hoses & Connections for
Leaks
Tighten Engine Mount Fasteners
Lubricate Throttle & Shift Linkage Pivot Points
Check for Loose, Damaged or Missing Parts
Change Water Separating Fuel Filter
Check Battery Electrolyte Level
Inspect Zinc Anodes, Replace When Necessary
Check Exhaust System for Leaks
Inspect the Fresh Water Pump & System



Coxswains should automatically receive SAMA for their vessel
within a couple weeks of completing orders
SAMA payments may be suspended if funding for your region
is exhausted prior to September 30th. Payment of SAMA may
resume with the next patrol processed if additional funding
can be obtained during the same SAMA cycle.
Once funding is available for the next SAMA cycle, on or
about October 1st, payments will begin for patrols conducted
during the new SAMA cycle.
The Auxiliary Claims process involves
settlement of claims for damage to Auxiliary
facilities and equipment that occurs while
operating under patrol orders and traceable
to a patrol cause.

AUXILIARY CLAIMS HANDBOOK, Encl. (1)
to MLCLANTINST 5890.3A of 27 MAR 98

An Auxiliarist whose equipment or facility was damaged while
on an Auxiliary patrol under reimbursable or nonreimbursable patrol orders issued by competent Coast Guard
authority should notify the operational commander of such
damage within twenty-four hours of occurrence.
(The “operational commander” is the Coast Guard orderissuing authority as Sector Del Bay or CGAS A-City)

The Auxiliarist should also notify the appropriate Director of
Auxiliary (DIRAUX) within forty-eight hours of the loss or
damage. The Coast Guard operational commander will mail a
damage claims package to the Auxiliarist after the Auxiliarist
notifies the operational commander of the damage.

AUXILIARY CLAIMANT
1. On patrol under orders and facility is
damaged.
2. Notifies operational commander of damage
(within 24 hours of occurrence).
3. DOES NOT file orders for reimbursement or
commence repairs. (POMS Orders)

OPERATIONAL COMMANDER
1. Acknowledges report of damage and tells Auxiliarist
the name of the investigating officer.
2. Forwards auxiliary claim package to claimant.
3. Upon notification, assess, photograph, and document
the damage to the facility. If this cannot be done
immediately, arranges for inspection at earliest
possible date.

AUXILIARY CLAIMANT
1. Fills out claim form, signing last page.
2. Attaches patrol orders, required estimates,
and all supporting documentation.
3. Returns the completed Auxiliary claim
package to the operational commander.
OPERATIONAL COMMANDER
1. Receives and date stamps Auxiliary claim package.
2. Reviews Auxiliary claim package and determines how claim will be
processed. If the operational commander determines a LIR is required,
appoints an IO to complete one at this time.
3. Authorizes payment of reimbursable patrol expenses and forwards
orders for payment.
4. Upon completion of ROI or LIR (if required), determines if claim is in
accordance with all applicable directives.
5. Authorizes repairs or executes RIK, if claim is $200.00 or less.
6. Forwards the completed auxiliary claim package to DIRAUX.
7. If the claim is to be denied, in whole or in part, send days advance
notice to the Auxiliarist to provide the opportunity for additional
explanation.


AUXILIARY CLAIMANT
1. Repairs facility.
2. Submits Report of Completion of Repairs to
operational commander

DIRECTOR OF AUXILIARY
1. Endorses Auxiliary claims package and forwards to
MLCLANT (lc) for settlement action.



DIRAUX supplies various items to the Auxiliary
that must be accounted for at the unit level. All
USCG Property must be accounted for on the
Admin 7 forms yearly. Once these items are no
longer in use by the member assigned, they must
be returned to DIRAUX.
You could be held liable for the loss of
Government Property. An investigation may
ensue.
DCDR’s should designate an Auxiliarist Property
Custodian to assist with accountability.
Some auxiliary units do have Coast Guard
owned accountable property items assigned
to them such as:
•
•
•
Projectors/laptop computers
CG owned Radio equipment
Rescue manikins
These items must also be accounted for yearly
and are subject to random audits.

Accountability: After DIRAUX issues out a piece of Personal
Protective Equipment (PPE), it shall be up to the member to
account for these items. Personally issued items such as PPE
should not be recorded on the Flotilla’s Property listing or
reported annually on the 5NR-ADMIN-7 form. DIRAUX does not
keep a master listing of who received what PPE. AF Form 538,
Personal Clothing and Equipment Record, should be used by
members to keep track of what PPE has been issued out to them.
This form is also used for an annual verification and should be
maintained for as long as the member is a participant in the Boat
Crew Operations program. If a member no longer participates in
the program, all returnable items in serviceable condition shall
be turned in to the Flotilla Commander for redistribution. The
AF-538 form and DIRAUX supplied equipment is available on the
5NR.org website at:
http://www.5nr.org/downloads/operations/AF Form 538.pdf

PPE must be cared for and maintained properly in
order for it to adequately serve its intended
purpose. This purpose is to potentially save the
wearer’s life. It is up to the individual member to
care for and maintain his or her PPE. Care,
maintenance, and documentation instructions
can be found in the Coast Guard Rescue and
Survival Systems Manual, COMDTINST
M10470.10F found at the following web location:
http://www.uscg.mil/directives/cim/1000010999/cim_10470_10f.pdf

1.
2.
3.
4.
The following DIRAUX issued PPE items are to be accounted for and
maintained by each member and are subject to return to DIRAUX upon
departure from the Boat Crew program with the exception of non-serviceable
items:
All Personal Floatation Devices (PFDs); Type III vests, Float Coats, and
Special Purpose Vests (Guide PFD and Speed Rated PWC Vests, AntiExposure Coveralls)
Survival Vest (is Not a PFD)
Personal Strobe Lights, CG Fire Fly.
PEPIRBs (replacement batteries are provided by DIRAUX upon request)
PEPIRBs must be registered with the NOAA Beacon Registration website
and renewed biennially by the member the PEPIRB is assigned to. Online
PEPIRB initial registration and biennial renewal is done at:
www.beaconregistration.noaa.gov


Inspections of PPE: All issued Boat Crew PPE must be made available for
periodic inspections by the OTO or his/her representative attached to the
Auxiliary Ready for Operations Team (ARFO Team). During the scheduled
periodic ARFO visits, examiners will check for proper setup, care,
maintenance, and documentation.

AUX AIR Program PPE and Air OPFAC items
are managed by the CG Air Station Atlantic
City Auxiliary Liaison Officer and is covered
under separate CG Air Station AC
instructions. Examples include: VHF FM
Radios, Life Rafts, Flight Suits, MAC 10’s,
Flight boots, Flight Jackets. Etc…
“Members of the Auxiliary who incur physical
injury or contract sickness or disease while
performing any duty to which they have been
assigned by competent Coast Guard authority
shall be entitled to the same medical
treatment afforded members of the Coast
Guard.”
REF: COMDTINST M16790.1G, CHAP 5.A.15 (14
U.S.C.-Coast Guard, Sec. 832)

MEMBER RESPONSIBILITY
◦ REPORT INJURY TO ORDER ISSUING AUTHORITY AND DIRAUX WITHIN 24
HOURS OF INCIDENT.
◦ Immediate care should be obtained by the nearest medical treatment
facility.
◦ The medical provider will bill the Auxiliarist or the Auxiliarist’s primary
insurance (strongly encouraged) directly for treatment of any injury. The
Auxiliarist may pay the bill and seek reimbursement or submit the balance
of the bill, after the primary insurance has paid, directly to the
Government for payment.
◦ If it is decided to submit a claim request to the government, the member
must complete the first part of a Report of Traumatic Injury form,
Department of Labor (DOL CA-1) obtained from DIRAUX. The form must
be mailed to DIRAUX along with a copy of the CG orders (as applicable),
narrative medical report along with witness testimony as applicable.

DIRAUX RESPONSIBILITY
◦ Provide guidance to member along with form DOL CA-1.
◦ Submit completed DOL CA-1 form immediately to the DOL.
REFERENCES:



USCG Auxiliary Manual, COMDTINIST M16790.1G
D5NR Policy Manual, D5NRINST M16790.1D
U.S. Department of Labor, Office of Workers’
Compensation Programs, Division of Federal
Employees’ Compensation (DFEC)
 WEB:
http://www.dol.gov/owcp/dfec/
Commander (dpa-n)
FIFTH COAST GUARD DISTRICT
ONE WASHINGTON AVENUE
PHILADELPHIA, PA 19147-4395
D5NR Website:
www.5nr.org
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