NyProj – Antura Projects at Nynas
What makes life easier!
Rikard Thelander
Head of Project Engineering
2011-11-30
- Nynas and Background
- Evaluation and Decision
- Implementation and Configuration
2
Taking oil further (Eng)
2010–1
We’re all around you
3
Taking oil further (Eng)
2010–1
A Global Business
We concentrate on specialized oil applications
We are over 800 employees with specialist knowledge
Net Sales 2010 was 22 Billion SEK
Manufacturing
President & CEO
Bitumen
Naphtenics
Site Manager NHN
TQM Director
Management
Assistant
Finance
Business
Development
Manufacturing
Site Manager GBG
Site Manager DUN
Supply Chain
Human Resources
Communications
Engineering
Project Engineerntg
Rikard Thelander
Process Engineering
Engineering Support
Project Engineering
• 6 Project Managers
• 5 Discipline Leads
• 3 Project Engineers
• ~20 Consultants Inhouse
• ~80-100 Consultants Outsourced
Engineering Projects
154 active projects and investments for Manufacturing
3 Capex projects for Bitumen
4 Opex projects for Manufacturing
Range from 100 kSEK - 600 MSEK
55 Investments < 1MSEK
61 Projects 1-10 MSEK
31 Projects > 10 MSEK
Manufacturing Capex budget is consolidated by Engineering
Total Capex for active portfolio ~2 500 MSEK
New Sulphur recovery unit in Nhn (600 MSEK)
Maintenance Turn-around (TA2011) in Nhn (150 MSEK, 120 000 manhours in 22 days)
Capacity increase projects in VD2, HT1, HT2 and CU (150 MSEK)
Emulsion unit for Bitumen at the Västerås Depot (20 MSEK)
Natural Gas conversion in Gbg
Environmental Remediation of J3-J4 area
Biological Breakdown of Acidic Tar at pH 1-2
6
Anturadagen 30 November 2011
Project Examples
Old tower AS0203
New air cooler TA206
New piping
New tower AS0208
7
2011-12-15
Portfolio Management Tool
Evaluation and Decision
Project Portfolio Management
Why do we need to manage our project portfolio?!
Predictable spending of Capex
Spend for 2009 and 2010 is far below budget
Why is that?
Poor forecasting of cost
Late decisions about investments
Lead time between decision and start
Linear spend in budget
Delays in projects
Resource load levelling
Planning of project pipeline
Timing, prioritization, connections to other activities…
Capex Project Portfolio Management Tool
Candidates
JDE
MS Project
PrimaVera
Antura Projects
Asta Powerproject
Canea Consulting
Ln4 Software
Planisware
Planview
Projectplace
10
Selected Candidates
Microsoft
Enterprise Project Management (EPM)
Oracle
Primavera P6 Enterprise Project
Portfolio Management
Antura
Antura Projects
Capex Project Portfolio Management, Engineering
2011-12-15
Antura - Antura Projects
Why Antura Projects is the preferred tool;
Developed for portfolio management based on projects
Includes essential functionality
User friendly
90% of Nynas capex projects are <10 MSEK  PM to manage planning
Cost efficient
MS Project and PrimaVera compatible
MS Project schedules from sub-suppliers can be incorporated
PrimaVera can/will still be used for large projects like SR3, TA2011 etc.
Additional Functionality
Issue and Risk management
Document management
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Capex Project Portfolio Management, Engineering
2011-12-15
NyProj – Antura Projects
Implementation and Configuration
Utgångsläge Nynas
Tidplanering i
Primavera
Ek redovisning
Primära
användargrupper:
• Företagsledning
• Finance
• Linjechefer
Tidplanering i
MS Projects
Projektredovisning
Forecast i
Excel
JD Edwards
Tidrapportering i
JDE
Förkonterade fakturor
Faktura
Projektdokument
i Masterinfo &
Smart Plant
Foundation
Projektmodellstöd i
Worddokument
(Masterinfo)
Process i NMS
Manuell projekt- och
portföljrapportering i
Word/PowerPoint & Notes
Riskhantering i
Excel
Fakturahantering
Primära användargrupper:
• Project Office
• Sponsorer
• Projektledare
• Projektmedlemmar
• Även Företagsledning
Ärendehantering i
Excel
Målläge Nynas
Projektredovisning
Ek redovisning
Primära
användargrupper:
• Företagsledning
• Finance
• Linjechefer
Projekt
status
m.fl
Budget,
prognoser,
allokeringar,
tidrapporter,
JDE
Förkonterade fakturor
Faktura
Projektportföljer
Antura Projects
Utfall (ev
tidrappo)
Fakturahantering
Single Sign-on
Primära användargrupper:
• Project Office
• Sponsorer
• Projektledare
• Projektmedlemmar
Data Warehouse
Intranät
• Även Företagsledning
Dokumenthantering
Mål &
Effekter
Förenklad & snabbare
rapportering genom
återanvändning av data
Konsolidering av hela
investeringsportföljen
All projektredovising via Antura
Projects
Periodiserad prognos
All projektrelaterad dokumentation via
Antura Projects
Balansera/Utjämna portföljen
Microsoft EPM stängt?
Fas 1
Fas 2
Fas 3
Maj
Projekturval
Antal projekt
Organisation
Driftalternativ
Integrationer
Utredningar att
göra
Systemanpassningar
Juni
Juli
Augusti
Investeringsprojekt, Engineering
Ett 30-tal
Resurser enbart från Engineering
Extern IT-drift via Antura
Inga
•Projektdokumenthantering
•Utfallsimport fr JDE
•Kunna automatstarta/flagga projekt från
JDE
•Autentisering via Active Directory (eller
annan LDAP-tjänst)
•Kunna importera Primavera information
(hög nivå)
Månadsrapport
-Portfölj
-Projekt
För automatgenerering
Sept
Okt
Nov
Samtliga investeringsprojekt
Ca 50-100
Resurser från flera enheter, dock
endast interna resurser
Flytta IT-drift till internt Nynas
•Importera Actuals från JDE
Dec
2012
Samtliga investeringsprojekt
Största projekten även fortsättningsvis i Primavera
Ca 100-150
Resurser från hela Nynas, inklusive
konsulter
Internt Nynas. Inloggning även för externa
•Forecast, Budget, Committed från
Antura Projects till JDE
•Dokumenthantering
•Tidrapportering
•Fortsatt ERP-utredning
Inga förslag
Inga förslag
Functions that makes life easier
Project Model
Project Team Members
Today Project Engineering are 14 employees and 198 consultants
Resource allocation not yet implemented
Issue Management
Used for actions lists but also to generate Minutes of Meeting
Categories are Actions, Information, Continuous Improvement, Decision and Scope Change
Report Generation
Customized monthly reports for project and portfolio based on existing templated
Saves hours of copy and paste!
Rising Stars
Import of Actual Cost
Forecast export to JDE
Time reporting in NyProj - Antura Projects
16
Taking oil further (Eng)
2010–1
Project Model
17
Taking oil further (Eng)
2010–1
Issue Management
18
Taking oil further (Eng)
2010–1
Monthly Project Review
19
Project Report
Nynas Template
Report from NyProj – Antura Projects
Engineering Report
Nynas Template
Report from NyProj – Antura Projects
Taking oil further (Eng)
2010–1
Import of Actual Cost
20
Taking oil further (Eng)
2010–1
Summary and Conclusions
NyProj – Antura Projects supports all necessary functions for a successful
project portfolio management within Nynas Engineering
User friendly compared to other systems
Additional functions make life easier for PMs and Project Office
Implementation plan has created a ”pull” in the organization to start using the
tool
Promising potential for further use
21
Taking oil further (Eng)
2010–1
Thank you!
Rikard Thelander
Head of Project Engineering
rikard.thelander@nynas.com
22
Subjectmatter, Name, Division
2011-12-15