FOREST STEWARDSHIP COUNCIL CHAIN-OF-CUSTODY
Certification Process
Arjean S. Javier
Business Development Executive
26 March 2014
© SGS SA 2010 ALL RIGHTS RESERVED.
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© SGS SA 2010 ALL RIGHTS RESERVED.
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© SGS SA 2010 ALL RIGHTS RESERVED.
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ABOUT US
 WORLD’S LEADING INSPECTION, VERIFICATION,
TESTING AND CERTIFICATION COMPANY
 Experts at:
 Providing competitive advantage
 Driving sustainability
 Delivering trust
 More than 80'000 employees including
 Scientists, engineers, doctors, chemists, auditors and inspectors
 A network of over 1‘650 offices & laboratories globally
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OUR HISTORY
 Founded in 1878 as a grain
inspection company
 Expanded beyond agriculture
in early and mid 20th century
to:




Minerals
Oil, gas and chemicals
Consumer goods
Industrial sector
 Listed in1981
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SGS Philippines, Inc.
Founded: 1949
Employs: Over 1200 full time
technical experts and professionals
Offices :
Makati, Subic, Surigao
Cebu and Guam
Located at Alegria Building, Chino
Roces Ave., Makati City City
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SGS BUSINESS LINES
Agricultural
Services
Government
and
Institutions
Services
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Consumer
Testing
Services
Oil, Gas &
Chemicals
Services
Environmental
Services
Life Science
Services
Systems and
Services
Certification
Automotive
Services
Industrial
Services
Minerals
Services
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WE DELIVER CUSTOMER VALUE
CONSULTING
TRAINING
CUSTOMER VALUE
TESTING
INSPECTION
VERIFICATION
CERTIFICATION
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WE HELP OUR CLIENTS IMPROVE
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OUR IMPROVEMENT SOLUTIONS
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CERTIFICATION GENERIC STANDARDS
 ISO 9001(Quality Management Systems)
 ISO 14001 (Environmental Management Systems)
 OHSAS 18001 (Occupational Health & Safety)
 ISO 50001 (Energy Management Systems)
 ISO 20121 (Event Sustainability Management)
 ISO 27001 (Information Security Management Systems)
 SA 8000 (Social Accountability)
 ISO 22301 (Business Continuity Management)
 ISO 28000 (Supply Chain Security Management)
 ISO 10002 (Complaint Management)
 Integrated Management Systems
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CERTIFICATION INDUSTRY STANDARDS

Automotive – ISO/TS 16949

Food Safety - ISO 22000, FSSC 22000, IFS, BRC, GlobalGAP, HACCP, SQF, GMP

Aerospace – AS 9100, EN 9100, AS 9110

Medical Devices – ISO 13485, CE Directives, Local Regulatory Schemes

Pharmaceutical – GMP Audit Solutions

Cosmetics – ISO 22716

Forests & Wood Industry – Forest Products Chain of Custody, FSC CoC

Logistics & Transportation – TAPA FSR, TAPA TSR, C-TPAT

IT – ISO 20000

Oil & Gas – ISO 29000

Electronics Industry – IECQ HSPM, ESD, EUP, EICC, RIOS, RS2

Telecommunication – TL 9000

Railway Industry – IRIS
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CUSTOMISED
AUDIT SOLUTIONS
 Audit against customised criteria
 SGS assists a client to define the service delivery targets it
needs to set itself to match its organization / customer
expectations.
 SGS then audits / validates the client’s developed systems,
offices, branch network, etc. as applicable to confirm
compliance with the Customised Audit commitments
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LEARNING SERVICES
 We offer
1. Industry-specific training
2. Training by key subject (Quality Management,
Environment, Management Development etc.)
 In-house training solutions (based on a public
course or a customized curriculum)
 Most training offered about a standard can be classified as
1.
2.
3.
4.
Awareness/ Foundation Training
Documentation Training
Internal Auditor Training (often IRCA certified)
Lead Auditor Training (often IRCA certified)
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PRESENTATION AGENDA:
 What is Chain of Custody?
 What are the standards available? (FSC,
PEFC)
 Why do this Certification?
 How do you achieve COC certification?
 What are the benefits for an organisation?
© SGS SA 2010 ALL RIGHTS RESERVED.
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PRESENTATION AGENDA:
 What is Chain-of-Custody?
 What are the standards available (FSC, PEFC)?
 Why do this certification?
 How do you achieve CoC certification?
 What are the benefits for an organization?
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WHAT IS CHAIN OF CUSTODY?
 Chain of Custody (CoC) is the process of
tracking and recording the possession and
transfer of wood and fiber from a certified forest
through the different stages of production —
primary manufacturer, secondary
manufacturer, wholesaler and to the retailer
or end user.
 Chain of Custody Certification is required for
Link between
every stage in the manufacture of a product.
the forest…
…and the
product
being
sold
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Certification of Forest Management guarantees the quality of
the management
Certification of Chain of Custody guarantees the origin of forest raw
material
Certified Product
Certified Forest
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SGS
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CHAIN-OF-CUSTODY EXAMPLE
Verified Source
1
Chain-of-Custody
Simple Example 2
Verified Source
2
Sawmill
Manufacturer
Packing Plant
Non-Verified
Source 1
Distributor
Non-Verified
Source 2
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Retail Chain
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WHO NEEDS CHAIN OF CUSTODY?
 Chain of Custody is required for companies who
manufacture or trade in wood or wood-based
products and wish to sell those products with
a certification claim using the names and/or
trademark of one of the recognized standards.
 CoC certification is required whenever a
company carries out any physical alteration to
the timber/product, whenever they take physical
or legal ownership of the timber/product, and
whenever a company wishes to make
independent use of the FSC/PEFC trademark.
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CHAIN OF CUSTODY BASICS
 Chain of Custody involves three basic processes:
 Procurement of certified materials – including
verification of appropriate sources of supply and recordkeeping to ensure traceability.
 Processing and handling of certified materials –
including storage, sorting, grading, manufacturing, and
conversion.
 Sales of certified goods – including proper recordkeeping and documentation of product claims to
customers.
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COC MEETING AGENDA
 What is Chain-of-Custody?
 What are the standards available?
(FSC, PEFC)
 Why do this certification?
 How do you achieve CoC certification?
 What are the benefits for an organization?
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CHAIN OF CUSTODY STANDARDS
 FSC
 Forest Stewardship Council
 PEFC
 Programme for the Endorsement of
Forest Certification
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WHAT IS FSC? CONTINUED…
ENGO
The FSC is an international
non-profit organization
who’s founding mission
was to provide a truly
independent, international
and credible labelling
scheme for timber and
timber products.
Founded in 1993 in Toronto
(Canada) by 130
representatives from
around the world.
The FSC has 2 main responsibilities:
•
•
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Setting standards
Accrediting the Certification Bodies
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WHAT IS PEFC?
 23 standards recognized across the world – Mostly
developed by private owners and industry
 Includes SFI Forest Management
 The PEFC Council (Programme for the Endorsement of
Forest Certification) is an independent, non-profit, nongovernmental organization, founded in 1999.
© SGS SA 2010 ALL RIGHTS RESERVED.
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CoC WEBINAR MEETING AGENDA
 What is Chain-of-Custody?
 Where did this come from?
 What are the standards available? (FSC, PEFC)
 How do you achieve CoC
certification
 Labeling of FSC or PEFC
 What are the benefits for an organization
© SGS SA 2010 ALL RIGHTS RESERVED.
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WHAT DOES A CHAIN OF CUSTODY AUDITOR
LOOK FOR?
The key points that auditors check are:
If the raw material being purchased is
certified and covered by a valid Chain of
Custody certificate.
If all points where mixing between certified
and uncertified material might occur (critical
control points) have been identified.
If an appropriate, written COC procedure (set of
work instructions) has been implemented and
staff trained to maintain it.
If adequate records are maintained relating to
purchase, production and sale of products.
If any use of the relevant trademark
(which includes use of the logo and
name) complies with the rules of
trademark usage.
© SGS SA 2010 ALL RIGHTS RESERVED.
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REQUIREMENTS FOR ALL COMPANIES:
 A person or position having overall responsibility for the
CoC system
 General staff awareness of the company’s CoC
procedures
 Written procedures or work instructions showing
compliance with the standard
 An up-to-date manual with all the procedures necessary
for maintaining the system (CCPs of the CoC system) and
records for the implementation of the system (all records
for the system must be maintained for a minimum of five
years).
 Assigned roles and responsibilities of staff in relation to
their role in maintaining the CoC system
© SGS SA 2010 ALL RIGHTS RESERVED.
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REQUIREMENTS FOR ALL COMPANIES:
 A formal training plan with records of training for staff
as defined for each procedure in the system
 A verification procedure for identifying potential
certified suppliers using the FSC website
(info.fsc.org)
 A verification procedure for incoming raw material
from certified suppliers (checking of documentation
to see that it complies with procedures)
© SGS SA 2010 ALL RIGHTS RESERVED.
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REQUIREMENTS FOR ALL COMPANIES:
 A process of controlling identification and
segregation during the manufacturing/processing
stages and documentation to confirm the conversion
ration from raw material to finished products
 Identification of outputs (sales documentation,
invoices, transport and delivery notes)
 Labelling and logo use, and procedures and
permissions for use if intended
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ROADMAP TO CERTIFICATION
Self –
Assessment :
Internal Audit
Month
Month
Month
Month
Month
Month
Month
Month
1
2
3
4
5
6
7
8
start
Training
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Documentation
System Implementation
Certification
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A TYPICAL AUDIT
 Opening Meeting
 an introduction of the audit process for your staff
 Desk Review
 an overview of your company and your prepared system with key
staff
 Review of your written CoC procedures, training records,
document examples, record-keeping systems, etc.
 Tour of the Plant
 The auditor will inspect your system from end to end – generally
beginning with the receiving dock, proceeding through material
handling and processing operation, and ending with shipping.
 Staff will be interviewed to verify system implementation.
 Purchasing, Sales, Marketing, Trademark Use
 Staff in these areas will be interviewed and systems reviewed.
 Closing Meeting
 The auditor will summarize and present the audit findings &
recommendation.
© SGS SA 2010 ALL RIGHTS RESERVED.
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THE AUDIT & CERTIFICATE
 Audit comprises…




Application completed by client
Pre-Assessment (optional)
Main Assessment and reporting
Surveillances and reporting
 Certificate is for 5 Years
 Certificate belongs to certification body
 User has right to use logo and to mark products
 Certificate can be suspended if:
 CARs not closed out
 Improper use of certificate or trademarks
 Surveillance cancelled
 Certificate can be withdrawn if:
 reasons for suspension not rectified
 financial obligations not met
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A GREAT GREEN LOGO!
 Certified FSC printers obtain all the graphic elements as well as
the guidelines
 The specific questions about graphics are directed to SGS
 Each label must have:




The FSC logo
The statement on well-managed forests
The certification code ( ex. SGS-COC-0123)
The copyright statement
© SGS SA 2010 ALL RIGHTS RESERVED.
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CONDITIONS OF THE CHAIN OF CUSTODY
CERTIFICATE
 Certificate belongs to SGS
 SGS must be notified of changes to system
 Surveillance every year
 Re-assessment every 5 years
 Applicant has right to appeal certification
decisions
 User has right to use logo and to mark products
© SGS SA 2010 ALL RIGHTS RESERVED.
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COC MEETING AGENDA
 What is Chain-of-Custody?
 Where did this come from?
 What are the standards available? (FSC, PEFC)
 Why do this certification?
 How do you achieve CoC certification?
What are the benefits for our
organization?
© SGS SA 2010 ALL RIGHTS RESERVED.
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BENEFITS OF GETTING CoC
CERTIFICATION
 To demonstrate to customers, stakeholders, and
investors that wood is coming from sustainable,
well-managed forests.
 To minimize commercial and environmental
risks
 Protection of you and your customers brand
 Ability to sell paper and wood products to new
potential customers that demand CoC
 Key to stay and play in the game
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SGS EXPERIENCE IN CHAIN-OF-CUSTODY
 SGS has over 5,000 Chain-of-Custody
Certificates globally under FSC and PEFC
 In the FM (Forest Management) market, we have
currently certified over 250 forests
 We have a network of over 150 CoC auditors
and 45 FM auditors
 SGS Philippines has 1 local full time lead
auditor
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KEY FACTS
 Over 80’000 clients in over 140 countries
 Issued over 110,000 certificates to-date
 120 + international accounts
 Nearly half of the Fortune 500 largest
companies have chosen SGS as a local or
international audit / certification / training
solutions provider
 The most widely accredited certification body
(over 42 countries)
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WHY CHOOSE SGS AS PARTNER?
 First in class and largest audit services provider
 Ability to turn client needs into comprehensive solutions
 Ability to build up large qualified teams for any project
 Largest pool of highly experienced auditors in the Philippines
providing results-oriented audits
 Consistent service delivery via worldwide network
 Accredited in all management systems certification schemes
 Recognised for independence and impartiality
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FSC CoC Certified
 Crizchelle Creative Kraft Shop
 Consolidated Plywood Industries Inc.
 Philippine & Scandinavian Design – FILTRA Inc.
 MATIMCO Inc.
 Asia Wood International
 Josol Home décor Improvement
ISO 9001 & FSC CoC
 Juken Sangyo
ISO 9001, ISO 14001, OHSAS 18001 & FSC CoC
 United Pulp & Paper Corp.
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SOME OF THE BRANDS THAT RELY ON US
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© SGS SA 2010 ALL RIGHTS RESERVED.
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For more details and in depth information about
FSC CoC Standard, please contact us:
ARJEAN S. JAVIER
M +63 (917) 808 4015
T +63 (2) 784 94 00 loc. 219
arjean.javier@sgs.com
© SGS SA 2010 ALL RIGHTS RESERVED.
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© SGS SA 2010 ALL RIGHTS RESERVED.
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