e-Governance Initiative of CPWD
Computer Cell,
Central Designs Organisation
e-Governance Initiative of CPWD
An Awareness Programme
for Northern Region
Draft Address of
Sh: B K Chugh, DG, CPWD
At
Hall No. 6, Vigyan Bhawan
Change means ‘Life’
Unable to Change means ‘Death’
• We on this earth have day and night, summer and
winter, dry and wet season.
• Life exists on earth solely due to continuously changing
environment.
• Had the environment been stationary, there would not
have been any life on this earth.
• Life is the name of change.
• Only those living beings, who are able to adept
themselves to changed environment, are able to
survive.
• Only those, unable to change or who are dead, get
perished.
Communication
‘Past’ and ‘Present’
• We, as CPWD have lived for over 156 yrs.
• We have been able to survive so far, when the pace of
technological development was relatively slow.
• Means of communication have changed over these 156 yrs.
• We have witnessed in our life communication through
messenger, Railway Mail Service, Air Mail, telegram,
telephones, telex, Fax and latest being Internet, E-mail,
Video conferencing etc.
• The institutional mechanisms were earlier evolved to have
an assured communication. These included Registered AD,
Speed Post, Under Certificate of Posting, etc, etc.
• Communication thru Internet, E-mail, Video conferencing
etc is by using Information and Communication Technology
(ICT), which is instant and assured and has in-built checks
for assured communication.
Information & Communication
Technology (ICT)
• It is this ICT, which has empowered a remotely located
citizen to the latest happenings in any part of globe.
• It is this ICT, which is bringing revolution in
–
–
–
–
–
–
–
Businesses & trade,
Industrial / Agricultural production
Remote sensing to monitor inaccessible glaciers, forest, etc
Governance of a district/ state/country,
Rail , water & air navigation and transport,
Audio- Video and Message communication
Judicial System, Criminal records and Investigation
methods and
– Life style of a common citizen.
Information & Communication
Technology (ICT)
• Confidence in ICT is reflected from:
– Financial transactions
• Cheque images sent electronically for interbank clearing
• RTGS/ NEFT IFSC codes made mandatory for electronic clearance
– Safe air/rail traffic control
• Despite increased traffic
– Efficiency of Railway Ticketing and Information system
• Related to reservation, late running of trains, efficient utilisation of
rolling stock, etc
– Judicial trial of criminals through video conferencing
• To save on elaborate security needed in transportation
– And many more examples could be cited
We, as CPWD
•
•
•
•
Can we remain insulated from ICT?
Can we, survive in future without ICT?
Can we sustain with paper communication?
Can we sustain traditional data update and record keeping
– Presently, we have human factor involved at each stage
•
•
•
•
•
From thought process to translation on paper,
Movement of paper from offices of initiator to that of receiver
From paper to brain of receiver/ decision taker and recording decision
Data transfer from one paper to another paper/ register
Communication of decision again thru same route.
and could be responsible for inaccuracies , wrong decisions
and delayed actions
• Shall we be able to survive in this competitive world with
delayed actions, inaccuracies and wrong decisions.
I, as an official of CPWD?
•
•
•
•
Have I changed my attitude to adopt ICT?
Have I ever used e-mail communication?
Do I have an e-mail account for office?
Do I use PIMS mail/ e-mail for
communication?
• Do I surf internet for news update?
• Do I check CPWD Website for latest update?
I as an administrator in CPWD?
• Employee empowerment:
– Do I empower them to be able to view and
download
• Salary details of any month or for any year?
• Leave balance and accept online Leave Application and
convey sanction?
– Do I upload details of training courses, seminars,
conferences for online view by employees
– Do I receive/ recommend/ accept online
nominations for training/ seminars
I as an administrator in CPWD?
• Updation of online Database
– Do I draw salary of my subordinates using Web-based
Salary Module?
– Do I issue orders of Transfer/ Relieve/ Joining for my
subordinates using PIMS?
– Do I monitor the complaints disposal in CPWD Sewa
and take appropriate actions thereon?
– Do I update project status in WBPMS every month?
– Do I monitor my subordinates in updation of WBPMS?
I as an administrator in CPWD?
• HQ website or Regional Website:
– Am I posted at CPWD HQ or Regional HQ?
– If yes, am I responsible for generation and issue of
information of interest to masses?
– If, yes, do I have a User Id/ Password to upload
such information on HQ or regional website?
– If yes, do I regularly upload such information on
HQ or regional website?
I as an administrator in CPWD?
• Communication:
– Do I regularly visit CPWD Website for update?
– Have I ever attempted to use CPWD Mail?
– Do I encourage communication between me and
my subordinates using CPWD mail or E-Mail?
• Promotion of Business:
– Do I encourage enough publicity of tenders
including through web-site?
– Have I started using e-tender mode of receipt and
processing of tenders?
CONCLUSIONS
• We cannot remain insulated from ICT.
• We as CPWD cannot survive without ICT.
• Only when ICT is impregnated in
– All processes of CPWD and
– All processes are integrated through ICT
Right governance and institutional mechanism within
the organisation can be created.
• The citizen-centric and business-centric environment
with efficient and transparent organisation would offer
more challenging opportunities and act as catalyst for
its accelerated growth
8-Step Process of Successful Change
1.
2.
3.
4.
5.
6.
7.
8.
Create a sense of urgency.
Pull together the guiding team.
Develop the change vision and strategy.
Communicate for understanding and buy-in.
Empower others to act.
Produce short-term wins.
Don’t let up.
Create a new culture.
Performance
with
Conformance
Lower
service costs
To use IT in the process
of CPWD functioning to
bring about Simple,
Moral, Accountable,
Responsive and
Transparent (SMART)
governance to its
stakeholders
Better
service
quality
Alignment of
IT & Business
Reduced
delivery time
STEERING
COMITTEE
CORE
COMITTEE
DOMAIN EXPERT
COMITTEE
Finance (Budget & Accounting)
Contracts/Project Management
Architectural and Structural Designs
Human Resource, its Management and Development
Maintenance of Landed Assets and their Management
Outsourced Support Agencies and their Management viz Contractors, Suppliers, Vendors,
Consultants.
External Links related to Court Cases, Arbitration Cases, RTI, Parliament Questions and
Vigilance related issues.
Digitization of existing as well as future records.
idea.cpwd@nic.in
CENTRAL PUBLIC WORKS DEPARTMENT
Other desktop
applications
Vigilance
administration
Application &
Registration of
contractors
Project
Monitoring
System
PIMS
CPWD
Sewa
CPWD Website
Current scenario
CENTRAL PUBLIC WORKS DEPARTMENT
Other desktop
applications
Vigilance
administration
Application &
Registration of
contractors
Project
Monitoring
System
PIMS
CPWD
Sewa
CPWD Website
Envisaged scenario
ENTERPRISE SOLUTION
Call Center
E-Tendering
Data Center
Biometric/
Smart Card
Digital
Signature
Payment Gateway
ERP
Disaster
Recovery
Security
Token
Portal
DMS
KM
Networking
Components
SMS
aggregator
Business
Intelligence
ENTERPRISE SOLUTION
Envisaged solution
ORGANIZATIONAL ENVIRONMENT
EMPLOYEES
CONTRACTORS
SUPPLIERS
OTHER GOVT.
BODIES
Computer Networking
APPLICATIONS
DATA CENTER
DISASTER RECOVERY SITE
CUSTOMER CARE
BPO/HELPLINE
SECURITY
SMS AGGREGATOR
CALL CENTER
PASSWORD MANAGEMENT
Domain Expert Groups – Roles & Responsibilities
1. To guide the project team from Vayam on all rules, guidelines,
functions and processes of the organization
2. Full time deployment of project team
3. To identify key points of contacts who will act as Single
Point of
Contact
4. To coordinate with specific unit of the department
5. To ensure that all information
are given to the project team
pertaining to the project
6. To ensure for a given functionality, the VayamTech as well as CPWD
deploy the most experienced person to share
knowledge and experience.
APPLICATION
MODULE
PROCESS
Finance (Budget & Accounting) Group
Constituent Members
Designation
The DDG (W)
Chairman
FO to DG (W)
Member
Superintending Engineer (DCC VII)
Member
Rep. of CCA (MOUD)
Member
Executive Engineer (Parl.W.Divn.I)
Member
FO to CE NDZ-I
Member
The Executive Engineer (RTI)
Member
Domain Team Member (Vayamtech)
Member
Domain Team Member (Vayamtech)
Member
EE (CC-III) Computer Cell, CDO
Member Secy.
List of activities captured
S.No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Name
Remarks
Budget allocation to the zonal offices
FO(DGW)Additional budget allocation to zonal offices if surplus funds available with the Budget
Section
directorate
Additional budget allocation to zonal offices involving withdrawal of funds
Compilation & review of monthly expenditure reports
Reconciliation of expenditure figures reported by zones with the expenditure booked by
the PrAO
Compilation & re-appropriation of accounts for the previous FY to the CCA with reasons
for excess/saving
Preparation of saving note each grant
Replies to the audit observations and submission of ATNs on draft paras & CAG paras on
appropriation a/c and budget estimate and utiization
Compilation and submission of Revised estimate (RE) for the current FY and Budgetary
estimates (BE) for the next FY
Submission of proposals for supplementary demand for grants to the MoUD
Submission of proposals for re-appropriation of funds from plan to plan or from non-plan
to non-plan upto Rs 5 cr. Within the grant and same section of the grants
Proposals for re-appropriation of the other funds
Compilation of final budget estimates and submission of surrender note
Preparation of works annexure for next FY printed with the DDG of MoUD
Providing material for replies to parliament questions, PAC & parliament standing
committee questionnaire related to BE and expenditure
Reports/ returns and miscellaneous matters pertaining to budget
RTI related matters
List of activities captured
S.No. Name
Remarks
18 Forwarding inspection reports pertaining to field units of CPWD to the FO(DGW)concerned zonal office
Audit Cell
19 Collection and compilation of information on factual statements and
submission of the same to CAG
20 Submission of replies to the draft paras to CAG
21 Submission of replies to the audit/ CAG paras to the CAG
22 Reports/ returns and miscellaneous matters pertaining to audit
23 Prior approval of acceptance of tenders of the powers of DGW
FO(DGW)Central
24 Prior approval of acceptance of tenders of the powers of CWB
Works Board
25 Budget Allocation
Zonal Office
26 Adjustments of monthly expenditures
27 Settlement of arbitration cases
28 Vetting of tenders
29 Adjustments of pending audit paras
30 Compilation of monthly expenditure statements and forward to Ministry CCA(MoUD)
of Finance
- PrAO
31 Compilation & Preparation of annual re-appropriation accounts
statement
idea.cpwd@nic.in
Contracts & Project Management Group
Constituent Members
Designation
Chief Engineer (CSQ)
Chairman
SE (C&M)
Member
SE (P&A) NDZ-II
Member
SE (Elect) (P&A) DR
Member
SE (TAS)
Member
Director (Hort) NDR
Member
EE K – Division
Member
EE PWED-I
Member
Domain Team Member (Vayamtech)
Member
Domain Team Member (Vayamtech)
Member
EE (CC-III) Computer Cell, CDO
Member Secy.
List of activities captured
S.No
1
2
Name
Pre Construction
Preliminary Estimates
Receipt of Clearances
Detailed Estimates
Technical Sanction
Tendering
Press Notice and preparation of NIT
Floating of tender
Receipt and opening of tender
Evaluation of tender and preparation of recommendations
Approval of recommendations
Contract Award
List of activities captured
S.No Name
3Post Award
Periodic Monitoring of progress in project and milestones
Product Approval
Imposition of Penalty
Monitoring of Deviation in items supplied vs. items quoted
Monitoring of sub standard work
Approval of Extension of time
Advance procurement and payment
Mobilization advance
Quality Control
Test Checks
E-Measurement
Monitoring escalation/de-escalation in project cost
Payment release
Architectural & Structural Design Group
Constituent Members
Designation
Chief Architect (NDR)
Chairman
SE(Design) I, CDO
Member
Senior Architect
Member
Architect, R&D
Member
SE (P&A) NDZ-III
Member
SE (E) (P&A) NDR
Member
Director I, CSO
Member
AE (Library)/(CDO)
Member
Domain Team Member (Vayamtech)
Member
Domain Team Member (Vayamtech)
Member
EE (CC-II) Computer Cell, CDO
Member Secy.
List of activities captured
S.No. Name
1 Planning in the fields of:
i. Architecture
ii. Civil department for structural design
iii. Electrical department
2 Preliminary drawings are prepared by the architecture department
3
4
5
Preliminary estimates are prepared by the zone/circle/division based on the
financial powers after inputs from electrical, horticulture departments and
incorporation of information of the site
After approval from the user department for preliminary drawings and
preliminary estimates, the architecture department prepares the working
drawings [including the structural drawings that have been prepared by
zone/circle/ division]
Detailed estimates are prepared by the individually for the civil/electrical/
horticulture at the zone/circle/division level
Human Resources Group
Constituent Members
Designation
Chief Engineer (P&S)
Chairman
Director (S&D)
Member
Superintending Engineer (Vigilance II)
Member
Superintending Engineer (Trg.) I
Member
Superintending Engineer (Coord.)-Civil
Member
Superintending Engineer (Coord.)-Elect
Member
Dy. Secy. (Admin.)
Member
Domain Team Member (Vayamtech)
Member
Domain Team Member (Vayamtech)
Member
EE (CC-II) Computer Cell, CDO
Member Secy.
List of activities captured
S.N. Name
Office of CE(NDZ-I)
1
Sanction of final withdrawal from GPF
2
Sanction of festival advance
3
Sanction of vehicle advance
4
Sanction of medical claims for reimbursement
5
Sanction of H.B.A
EC-I Section
Cadre matters of CES &CE & MES Group 'A' officers of the category of AEE (C&E), EE(E),
1
CE (C&E),ADG(W) & ADG(WS)- representation on promotion &seniority matters
2
Promotion to the grade of EE(E), SE(E), CE(C & E), ADG(W), ADG(WS) and DG(W)
3
Seniority in the grade of Ees (E), Ses, Ces, (C&E), ADG(W) & ADG(WS)
4
Appointments of AEEs (C&E)
Posting & transfer in the grade of i. EEs(E) ii. SEs(E) iii. CEs(C&E)
iv.
5
ADG(W)/ADG(WS)
(A) Deputation /Foreign Assignment for officers in the grade of
i.AEEs(C&E)
ii.EES(C&E)/SEs(C&E) iii. CEs(C&E)/ADGs(W) /ADGs(WS)
(B) Relaxation in
6
tenure of deputation period/cooling off period
7
Parliament question in respect of subjects dealt with in the section
8
VIP references in respect of subject dealt with in the section
9
Public grievances cases in respect of subjects dealt with in the section
submission of Quarterly/half-yearly/yearly returns and reports relating to items of work
10 handled in the section
Court cases in respect of class I Engineering officers viz.Ees(E),
11 SEs(E),Ces(C&E),ADGs(W).(as & when dealt with in the section )
List of activities captured
EC-II Section
Retirement
a.superannuation retirement
b.Voluntry retirement
1
c.Compulsory retirement(EEs to DG(W)
Commercial Employment
a. After retirement
i. ADG/DG(W)
2
b. During service(voluntarily) (EEs to DG(W)
Resignation
a. Technical resignation
b.On voluntary retirement
c.On compulsory retirement
3
d.Issue of I.card (Pensioner)
4
Pension cases
GPF
a. Withdrawal
5
b.Advance
Leave
a. Sanction of leave
b.curtailment/extension of leave
c.cancellation of leave
d.Additional charge
e.Leave for higher studies
6
f. study leave
7
Exemption from passing the dep't exam to EES
8
Grant of incentive for higher qualification
ii.EEs, SEs, CEs
List of activities captured
9
10
11
12
13
14
Interest
a.On delayed payment of DCRG
b.On leave encashment(delayed)
c.other dues
Property
a. Annual property return
b.Intimation for immoveable prop
c.Intimation for movable
Increments
a. Annual Increment
b.Increment on exemption
c.special Increment
RTI Cases
a. Providing information
b.Appeal
c. CIC (In commission office)
PG Cases
a. Pension related PG cases
b. PG cases on other dues (delay)
c.Implementation of judgments
Court Cases
a. Relating to pension
b.court cases relating to disciplinary cases and other misc matters
List of activities captured
15
16
17
18
19
20
VIP cases
a. Addressed to Honorable UDM
b.Relating to secy.UD
c.Relating to DG(W),CPWD
LTC
a.LTC advance
b.Final LTC claim
c. Encashment of leave on LTC
Tour Programmes
a. Payment of TA/DA
b.TA advance
Relieving /joining of officers
a. Transfer grant/advance salary
b.taken on the rolls (joining)
c.Relieving on transfer
d.regulation of waiting period
Incentive
a.On acquiring higher qualification & any other special qualification
Disciplinary Cases-Monitoring
a.Penality order issued by MOUD
b.charge heet issued by MOUD
c.process of charge heet on administration matters
List of activities captured
21
22
23
24
25
Medical
a. Issue of CGHS card
b. Prior permission for tests
c.Medical claims
d.Medical claims above limit
Vigilance Clearance
a. Obtaining clearance (Vig)
b.Issue of certificate
c.cert. with vig. Angle
Reports & returns
a. Monthly reports
b.Quarterly reports(Hindi)
c.Annual Report
d.Mis reports(cordn.)
Advances
a.HBA Advance
b.Motor car Advance
c.Scooter Advance
Permission to go abroad
a. Personal visit
b. Official Visit
c.training/Courses
26
27
28
29
Service Records
a. Maintenance of SB
b.Personel files
c.Recording/reviewing
d. transfer of services books
e.Entries in service books
f.Counting of past services
Pay fixation
a.on promotion
b. As per pay comm. Report
c.stepping up of pay
parliament question
Misc matters
a. Advice sought by CEs offices
b. Advice sought by other Govt. Deptts.
C. Complaints of various nature
List of activities captured
EC-III Section
1
Vacancies of AEs(C&E)
2
All matters related to promotion of JEs (C&E) to the grade of AEs(C&E)
3
Maintaining of ACRs & updating report
4
Reservation roaster
5
Schedules nomination of advocates
6
Reimburment of fee to Govt. Counsel
7
Approval of counter reply
8
GPF Advance /Withdrawal of AEs
9
Medical reimbursement(EX-post-facto)
10 Medical reimburment(matter obtaining permission)
11 Planning Allowance
12 Tuition fee reimbursement cases of Aes
13 Retirement matters of AEs
14 Cases related to issue of VCC
15 Revision of pension
16 All matters related to Disciplinary proceeding /vigilance cases in respect of Aes
17 Circulation of posts and forwarding of application of Aes for deputation
18 Exemption from departmental A/cs examination
19 Cases related to addition of higher qualification of Aes
20 HBA cases in r/o AEs
21 Study leave cases
22 Incentive on acquiring higher qualification
23 P.G. cases
24 RTI cases
25 2nd ACP in r/o AES.
26 Matters related to VIP cases
27 Inter Regional Transfer
List of activities captured
EC-V Section
Promotion of Assistant(AD) to the post of Technical Officer and promotion of D/man Grade I
1
to the post of chief estimator(C&E)
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
Posting & transfer of Assistant(AD), technical Officer & assistant architect to another station
Posting of assistant (AD), Technical Officer, Assistant Architect within station
Incentive for acquiring higher education
transaction of moveable /immoveable properties of Asstt.(AD), T.O & Asstt. Arch.
Parliament Question
VIP reference
Public Grievances Cases
1st ACP cases of Assistant (AD)
2nd ACP cases of Assistant(AD)
Inter-regional transfer of work charges staff/regular classified Estt.
VRS of Assistant Architect
Forwarding of Vigilance clearance certificate
Court & Industrial disputes cases of EC-V
i.
Vetting of draft reply
ii. Implementing/challenging of judgments
RTI cases
Personal matters of regular classified staff
MACPS cases of assistant architect
Submission of various quarterly/half yearly/Yearly report
Appointment of assistant architect
20
21
22
23
Issues of disciplinary proceeding in respect of Technical Officer and assistant Architect
Reimburment of medical claims aboveRs.2.0 lacks
Matter of promotion of sectional officer (Hort) to assistant director(Hort)
Transfer & posting of assistant director (Hort)
List of activities captured
EC-VI Section
1
Recruitment of JEs(Civil/ Elect)-assessment of vacancies
2
Requisition for recruitment of JE(C/E) to SSC
3
Allocation of candidates to various regions
4
Inter-regional transfer of Jes
5
Grant of 1st ACP under old ACP scheme
6
Grant of 2nd ACP under old ACP scheme
7
RTI cases
8
Compassionate appointment in respect of JE
9
CPWD JE association matters
10
Withdrawal of resignation by Jes
EC-VII Section
1
Monitoring of public grievances cases
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Fortnightly meeting regarding P.G cases/DGP cases through PMO/President secretariat etc.
R.T.I cases
status of VIP reference DSA unit
Material for Annual reports MOUD
Annual report for SC/ST/OBC and persons with disability
Annual direct recruitments plan
spl. Recruitment drive for SC/ST candidate
spl. Recruitment drive for physically handicapped
sanctioned strength for group-C,D & work charges
Forwarding of various orders of Govt. of India
Parliament questions
Information relating to notified religion minorities i.e. Muslim, Christians, Sikhs, Buddhist and
Parsis
Annual Report for Prime Minister-15th point program
Annual report for representation of women members in central Govt. jobs
Hindi reports on Qly. And Annual basis
Weeding out of old records/files
List of activities captured
EC-VIII Section
1
Court cases in respect of Class-I Engg. Officers i.e. EEs(Civil) & SEs (Civil)
cadre matters of CES group 'A' officers (Ees(Civil) & SE (Civil)- representation on
2
promotion & seniority matters
3
Promotion to the grade of EEs(C) & SEs©
4
Seniority in the grade of EEs (Civil), Ses(Civil)
5
Posting & transfer in the grade of i. EEs(Civil) ii. SEs(civil)
6
Parliament question in respect of subject dealt with in the section
7
VIP references in respect of subject dealt with in the section
8
Public grievances cases in respect of subjects dealt with in the section
EC-IX section
Cadre matters of group 'A'
a. Dy. Architects/Architects/sr. Architects/CA/ADG(Arch)
1
b.DDH, Dir(H), DDG(H)
Promotions
a.Astt. Arch to Architects & Dy. Architects/Architects/sr.
2
Architects/CA/ADG(Arch)
b.ADH to DDH & Dir(H), DDG(H)
Seniority
a. Dy. Architects/Architects/sr. Architects/CA/ADG(Arch)
3
b. DDH & Dir(H), DDG(H)
Appointments
a. Dy. Architects
4
b.Dy. Dir(Hort)
List of activities captured
5
6
7
8
9
10
Posting & Transfer
a. Dy.Director (hort)
b.Director (Hort)/DDG(H)/
c.Dy. Architect/Architect/
d.SA/CA/ADG(Arch)
Deputation & Foreign assignment
a. Dy. Arch/Architects/SA
b.DDH/Director
c.CA/ADG Arch/DDG(H)
d. Relaxation in tenure of deputation period /cooling off period
Court Cases
a. Dy. arch/Architects/SA/CA/ADG(Arch)
b.DDH/Director(H).DDG(H)
c.relating to pension
d.Admin. Court cases relating to disciplinary cases and other misc matters
Retirement
a.superannuation retirement
b.Voluntry retirement
c.Compulsory retirement
Commercial Employment
a. After retirement, ADG Arch
b. During Service(Voluntarily)
Resignation
a. Technical resignation
b. resignation (on personal grounds)
List of activities captured
11
12
13
14
15
16
17
18
19
20
Pension Cases
a. On Superannuation
b. On voluntary retirement
c. On compulsory retirement
d. Issue of I.card (Pensioner)
GPF
a. Withdrawal
b.Advance
Leave
a. Sanction of leave
b.curtailment/extension of leave
c.cancellation of leave
d.Additional charge
e.Leave for higher studies
f.
study leave
Grant of Incentive for higher qualification
Interest
a.On delayed payment of DCRG
b.On leave encashment(delayed)
c.other dues
Property
a. Annual property return
b.Intimation for immoveable prop
c.Intimation
for movable prop.
Increments
a. Annual Increment
b.special Increment
RTI Cases
a. Providing information
b.Appeal
c. CIC (In commission office)
PG Cases
a. Pension related PG cases
b. PG cases on other dues (delay)
c.Implementation of judgments
VIP cases
a. Addressed to Hon'ble UDM
b.Relating to secy.UD
c.Relating to DG(W),CPWD
List of activities captured
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
VIP cases
a. Addressed to Hon'ble UDM
b.Relating to secy.UD
c.Relating to DG(W),CPWD
LTC
a.LTC advance
b.Final LTC claim
c. Encashment of leave on LTC
Tour Programmes
a. Payment of TA/DA
b.TA advance
Relieving /joining of officers
a. Transfer grant/advance salary b.taken on the rolls (joining)
c.Relieving on transfer
d.regulation of waiting period
Incentive
a.On acquiring higher qualification & any other special
qualification
Disciplinary cases-Monitoring
a. Penalty order issued by MOUD
b. Charge heet issued by MOUD
caprices of charge heet on
administration matters
Medical
a. Issue of CGHS card
b. Prior permission
for tests
c.Medical claims
d.Medical claims above limit
Vigilance Clearance
a. Obtaining clearance (Vig)
b.Issue of certificate
c.cert. with vig. Angle
Reports & returns
a. Monthly reports
b.Quarterly
reports(Hindi)
c.Annual Report
d.Mis reports(cordn.)
Advances
a.HBA Advance
b.Motor car Advance
c.Scooter Advance
Permission to go abroad
a. Personal visit
b. Official Visit
c.training/Courses
Service Records
a. Maintenance of SB
b.Personel files
c.Recording/reviewing
d. transfer of services books
e.Entries in service books
f. Counting of past service
Pay fixation
a.on promotion
b. As per pay comm.
Report
c.stepping up of pay
Parliament questions
Misc matters
a. Advice sought by CEs offices
b.Advice sought by other Govt. Deptts.
C.Complaints of various
nature
List of activities captured
EC X Section
References received through VIPs/MPs/PMO/President Secretariat's office regarding
regularization of casual/daily rated workers/contract labor of CPWD scheme etc dealt in
1
the file head-09/s.no./year-EC.X
regularization of daily -rated workers, processing proposal for seeking relaxation in
recruitment rules for the purpose of regularization of daily-rated workers dealt in the
2
file head-09/s.no./year-EC.X
Matters relating to Unions representing the work-charged staff of CPWD , like
demonstration, strike, uniform, allowances, ACP scheme, regulation of casual
worker/daily -rated worker/contract workers etc. . All union matters like preparation of
brief for meeting fixed by DG(W)/ADG(S&P), for discussing the agenda items of of
CPWD. Writing to police commissioner etc. when the union gives their notice for
3
demonstration ,strike etc. Dealt in the file head-06/s.no./year-EC.X
Cases relating to policy matters including creation of posts, recruitment rules, overtime
allowance, liveries, union matters, allowance , ACP scheme, In-situ promotion
4
etc.Dealt in the file head-05 & 22/s.no/year-EC.X
JCM matters processing the proposal relating to the demands of CPWD workers like
payment of Hospital Patient Care Allowance, Risk Allowance, Verification of
Unions/Associations under CCS (RSA) rules, 1993 dealt in the file head-06 &
5
08/s.no/years-EC.X
Arbitration of award cases of work-charged employee of CPWD Dealt in file head6
22/s.no./year
Clarification relating to implementation of ACP Scheme, In-situ promotion scheme,
Payment of gratuity act,1972 to work charged staff of CPWD . Dealt in the file head -08
7
, 22 & 19/s.no/year-EC.X
List of activities captured
8
9
10
11
12
13
14
15
16
17
Clarification sought by individual concerned relating to pension , GPF, non payment of wages, regularization of services, grant of ACP benefits Dealt in the
file head -08 , 22 & 19/s.no/year-EC.X
PG Cases/RTI cases relating to regularization of casual workers , ACP Scheme,
pensioner benefits, gratuity etc. Dealt in file head-32 & 36/s.no./year-EC.X
Court cases filled by the departmental workers/casual/daily-rated
workers/contract workers in Regional Labor Commi office , CGIT-I & II High
Court, Supreme Court, Dealt in file head-19/s.no./year-EC.X
Submission of report/returns/ parliament question etc. relating to CPWD .Dealt
in file head-32 & 36/s.no./year-EC.X
Clarification/Approval sought by the various division/Circle offices of CPWD
regarding overtime allowance.
Quarterly report to be submitted to Hindi shakha of this Directorate. Dealt in file
head-32/s.no./year-EC.X
Diarizing the incoming receipts keeping movements of the files, sending
communication for dispatch to CR section of this Directorate, through FTS
Matters relating to RTI Act
Other individual grievances/references
Supply of return statement of the above cases
List of activities captured
18
Various court cases in Hindi court & supreme court relating to service matter of W.C Staff
Preparation of monthly statement of court cases being dealt directly in EC X Section and
19 other court cases of CPWD
20 CAT Cases
21 ID/LCA cases
22 Payment of Gratuity cases
23 Pension cases under ID Act
24 Adjudication proposal in ID cases
25 Prosecution proposal for non implementation of ID Award
NDZ-1 Circle office
1
DIARY/DESPATCH
2
Pay fixation cases of all staff i.e. gazette & non gazette
3
Leave sanction cases of all staff i.e. gazette & non gazette
4
GPF advance /Withdrawal of gaztetted & non gazette staff
5
RTI cases
6
Pension cases of gaztetted & non gazette staff
7
monthly/Quarterly/Annual returns
8
Sanction of tuition fees/news paper & all type of sanctions
9
Pay bill/Overtime bills/arrear bills, contingency bills
10 Medical bills, TA/LTC bills & MISC bills
11 returns pertaining to budget
12 form 16, IT return
13 Sanction of purchase of office stationary, equipments & office maintenance requirements
14 Sanction for purchase of liveries of group D staff
15 Maintenance of T & P
16 Maintenance of Conf. reports of SE (P) unit & CR's of asstt Engrs of entire zone
List of activities captured
SE(Circle)
1
Diary & dispatch
2
Maintenance of service book
3
pay & allowances ,pay fixation of staff on various occasion
sanction of honorarium, leave & various advances like HBA,car advance, scooter advance, cycle advance,GPF advance
4
etc
5
Cases of appointment
6
Probation & confirmation etc.
7
Training program
8
9
10
11
12
13
14
15
Reimburment of tuition fee, medical cases, planning allowance & other various allowances
ACP/MACP cases(Financial progress of staff under(ACP/MACP)
deputation of staff
Transfer/posting of group-D&C staff(except JE)
Maintaining seniority list
preparation of papers of retirement & death cases
Submission of all the relevant information to the higher office for promotion , ACP/MACP cases, which falls within the
jurisdiction of higher offices
Compassionate appointment cases
16
OTA cases of staff deployed in connection with RDC , beating retreat, Independence Day & 2nd Oct etc.
Administration
1
PIMS
2
APAR
3
RTI
4
Conducting trade Test for radio staff
Periodical returns, disposition of all the categories, vacancy position, annual movable & immovable property return,
5
summary for the cabinet for group -C& D staff etc.
6
General Correspondence
7
Parliament question
8
procurement & maintenance of all office equipment for day to day function
9
procurement & maintenance of various books important for day to day functioning & decision making
Initial recruitment in the ministerial establishment is made in the grade of Lower Division Clerk(LDC)
Vacancies in the post of Upper Division Clerk(UDC)
Vacancies in the grade of Head Clerk are filled up by promotion to the extent
Group on Maintenance of Landed Assets, Stores Inventory and
their Management
Constituent Members
Chief Engineer (NDZ III)
Director (P&WA)
SE, DCC I
SE, DCC II
SE, DCC IV
SE, DCC VI
SE, DCC XI
SE(Elect), DCEC I
Representative of NIC
Representative of Call Centre
Domain Team Member (Vayamtech)
Domain Team Member (Vayamtech)
EE (CC-II) Computer Cell, CDO
Designation
Chairman
Member
Member
Member
Member
Member
Member
Member
Member
Member
Member
Member
Member Secy.
List of activities captured
S.No.
1
Name
Projects and Work Administration
2
Inventory Management of Lands and Buildings
3
Inventory Management and Maintenance of Electrical components
4
Inventory Management and Maintenance of Furnishing and furniture
components
5
Maintenance services
Group on Outsourced Support Agencies and their Management
Constituent Members
Chief Engineer IIT Project Zone
Superintending Engineer (C&M)
Director (W/TLQA),(NR)
Superintending Engineer (DCC III)
Superintending Engineer (DCEC-I)
Rep from DDG (Hort.)
Domain Team Member (Vayamtech)
Domain Team Member (Vayamtech)
EE (CC-I) Computer Cell, CDO
Designation
Chairman
Member
Member
Member
Member
Member
Member
Member
Member Secy.
List of activities captured
S.No. Name
1
Enlistment of Contractors
2
Standard Contract and General Conditions to the Contract
Group on External Links (Court Cases, Arbitration Cases, RTI,
Parliament Question, Vigilance)
Constituent Members
Chief Engineer, PLP
Director (Admn)
Superintending Engineer (TLQA)
Senior Counsel
Rep. of The Chief Engineer (P&S)
Superintending Engineer (P),NDZ I
Superintending Engineer (Vigilance) I
Executive Engineer (RTI)
Domain Team Member (Vayamtech)
Domain Team Member (Vayamtech)
EE (CC-I) Computer Cell, CDO
Designation
Chairman
Member
Member
Member
Member
Member
Member
Member
Member Secy.
List of activities captured
S.No.
1
Name
Vetting of arbitration cases
2
Acceptance/ Challenge of award made by the arbitrator
3
Preparation of works inspection program for draft paras
4
Performing works inspection
5
6
Scrutiny of replies
Preparation of quarterly statement of pending paras
7
8
Court Cases
Vigilance-Investigation of complaints
9
Vigilance-Preparation of charge heet
10
Issuance of vigilance clearance certificate
11
RTI process
Group on Digitization of existing and future records
Constituent Members
Chief Architect (NR)
Superintending Engineer (Design) II, CDO
Superintending Engineer (P&A) NDZ IV
Superintending Engineer (TAS)
Superintending Engineer (QA)
Dy. Director (CR Cell)
Dy. Director (EC II)
Domain Team Member (Vayamtech)
Domain Team Member (Vayamtech)
EE (CC-II) Computer Cell, CDO
Designation
Chairman
Member
Member
Member
Member
Member
Member
Member
Member
Member Secy.
idea@cpwd.nic.in