CCV Renewal – Update to CAURA
May 2012
Presentation Objectives
1. To provide an overview of the changes in the renewed
Common CV (CCV) and support available
2. To introduce the Canadian Researcher Directory
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Common CV Renewal: Background
• CCV launched July 2002 with the vision to reduce researcher administrative
burden in the capture of CV information for research funding applications
• An important system in the Canadian research funding application process
•
As of 2011, CCV includes 26 subscribing agencies; 100,000 registered accounts; over 32,000
CVs submitted in 2010-11
• In 2008, CCV Board recognized that vision no longer fully achieved due to
significant subscriber-specific customizations and out-of-date technology
• In 2009, Business Plan to renew CCV approved by the Board. Agreement
signed by Tri-Council to share the cost of the CCV application renewal
• 2009-12: CCV Committees and Working Groups provide input
•
•
Data Standards Committee: Defined new CCV Consolidated Data Set. Comprised of
representatives from CCV subscribers, research institutions, standards experts and CASRAI
Working Group of CCV Subscribers: Provided input into design. Volunteer representatives of
subscribers, bi-monthly meetings where feedback sought on CCV design considerations.
• March 2012: New three year agreement signaling a renewed Tri-Council
commitment to the CCV. Announced renewed CCV will go live June 19, 2012
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Renewal: Addressing Current Pain Points
CCV Today
CCV Renewal
Minimal data harmonization
• Data common to all subscribers is less
than 25% - significantly lower than
target of 80% set when CCV was
launched
• Similar data being requested on
multiple subscriber screens
100% Common Data Set: defined by CCV Data
Standards Committee
• Subscribers select data required to support their
specific program needs
• Researchers prompted to complete only the data
required for task they are completing
• Data entered once; available to all subscribers
Interfaces with PubMed and Research Institutions
systems will minimize data input requirements
• Continuing to look at ways to reduce data entry
and improve data standardization / integrity (e.g.
ORCID)
Built on aging technology using outdated
web design principles
• Multiple popup windows; default
browser configurations now prevent
pop-ups
• Inflexible architecture structures do not
allow for easy modification or changes
to meet different stakeholder
requirements
• Slow system performance (especially
PDF Generation)
• New browsers, tablets and Apple
products not fully supported
Built using current web development best practices
• Supports current web navigation practices
• Device and browser independent - supports any
browser or device (e.g. iPad, Macs, tablets, PC,
Google Chrome)
• More dynamic management model allowing both
CCV and individual subscriber agencies to manage
CV data and templates at the agency or program
in real time
• ‘Thin’ web architecture – processing occurs at the
server level, not on the page
• Built on a fully redundant secure environment
Renewal Solution Overview
------------------------------------
CCV and its
stakeholders
establish/
refine
Common CV
consolidated
data
elements
From this
common data
set,
subscriber
agencies
individually
create their
program or
functionspecific CV
templates
abc
abc
Abc
...
Researchers
complete
only the
agency data
required
Data
provided in
prior
applications
is pre-filled,
saving time
abc
abc
Abc
...
Once
satisfied,
Researchers
formally
submit their
CV to the
subscribing
agency
abc
abc
abc
Abc
abc
abc
...Abc
abc
...Abc
...
Subscriber
agencies
receive
submitted
CV’s in
electronic
format to
their
specification
Renewal Solution Overview
1. Select CV Type:
a)
b)
Generic: Entire CCV data set
Funding: Select specific funding source and CV type

Improved navigation: system guides the user to
enter only the data required by selected CV type
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Renewal Solution Overview
2. Complete sections required by selected CV Type
Can
preview
at any
time
Errors
specific
to the CV
type
selected

Data entered once, available for all CV Types
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Renewal Solution Overview
3. Specify to omit previously entered data in submission
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Renewal Solution Overview
4. Resolve any outstanding errors and once satisfied with the CV,
submit it to the Funding Organization
–
NEW: Ability to view history of CCV submission
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Renewal Feedback to Date
•
•
Most subscribers are excited about the new system and believe that it offers
additional functionality that will appeal to researchers
Subscribers believe that CV template approach is an improvement
–
•
•
Provides the flexibility required to meet their individual program requirements and can quickly and
easily make changes to their CVs without development costs
New organizations looking to join the CCV as costs to implement no longer
prohibitive
As with any new system, there will be a period of adjustment for fine-tuning and
further improvements
– Users should anticipate that extra time will be required to get familiar with the
new system and additional data requirements
• 90% of data will be migrated from the current CCV
• Biggest change will be the requirement to enter contributions information as data;
Linkage with PubMed has been included to reduce data input. Exploring options to
add additional integration with other systems
• Ability to transfer data with research institution internal systems available
– Search capabilities are not very user friendly – will be enhanced
– The CCV form (PDF) is generic and is not currently formatted – will be
addressed in future versions
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Engagement Approach and Activities
• CCV Renewal Launch - June 19th
•
Existing data will be migrated to new CCV
• Online training will be available
•
•
How To: Collection of short step by step animated files located on the
Home page (how to register, how to search, how to submit my CV, etc.) May 2012
Webinar: June 20 and 27. Overview of all CCV features which
will be recorded and posted in the How to section.
•
Researcher (end user) Testing
• Request for Testing sent to random CCV account holders for feedback
• Interested in testing? Email info@commoncv.net
•
Providing demos to organizations as requested
•
Working with subscribers (funding organizations) to ensure that they also
provide communications and training to their applicants
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Canadian Directory of Researchers
• Can consent to be part of the Researcher Directory (public and/ or
CCV subscriber view)
• To be used by:
•
•
•
•
Researchers looking for collaborators
Students looking for supervisors
Journalists looking for SME
Funding Organizations looking for peer reviewers, focus group participants,
media experts
• Can locate researchers using the following criteria:
– Country, name, type, language competencies, keywords. disciplines
trained in, research discipline, area research, methodology, contribution
type
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Canadian Directory of Researchers
Following information will be available for all researchers in the Directory –
at launch:
Identification and Contact
information
Training and Credentials
Expertise (based on RCS)
Research Activities (Key Words)
Publications
Language Competencies
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CCV Renewal Questions
Renewal information available on the CCV Website:
http://www.commoncv.net/renewal_e.html
Kristina Casey
CCV Executive Director
Kristina.Casey@cihr-irsc.gc.ca
(613) 954-7216
CCV Support and Information:
Info@commoncv.net
http://www.commoncv.net/
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