D U P AGE M AYORS AND M ANAGERS
C ONFERENCE
J UNE 22, 2011
S URFACE T RANSPORTATION
P ROGRAM (STP) W ORKSHOP
Marilin Solomon, P.E.
Field Engineer
West Division (DuPage, Kane, Central Cook and
North Central Cook)
IDOT, Bureau of Local Roads and Streets (BLRS)

IELD
NGINEERS
RESPONSIBILITIES

Field Engineers are responsible for Federal
Phase 1 and MFT/ERP/State funded projects

EDERAL PHASE
KICK
OFF MEETING

Phase 1 Engineering Agreement executed







Approved Job Request Form (JRF)
New R.O.W./Easement Acquisition, In stream work or Historic (ESR required)
Purpose and Need, Scope of Work
Location Map with FA Routes and Functional
Classification
ROW or Easement
Existing and Proposed Typical Section
Plan Sheet(s) with Aerial (recommended)

PPROVAL
EFER TO
MANUAL SECTION



BLR Form BLR 33410 signed by local agency and
Diane O’Keefe (If the project involves bridge improvement, the form also needs to be signed by
Ralph Anderson)
Location map (provide Functional Classification)
Existing and proposed typical sections


Bridge Clearances (if resurfacing over a bridge):
Asbestos Form, Bridge Rating, Bridge Capacity,
Existing Plans/Photos/Information, Bridge
Construction Stages (submitted to Jim Klein)
Bridge Detour or Roadway Detour

LAPP Approval Notification Letter from D-1

WITH
EFER TO
ANUAL
ECTION










Form BLR 19100 signed by Diane O’Keefe
Location map (provide Functional Classification)
Existing and proposed typical sections
Plans and Profiles (for filling in gaps in sidewalks); ADA Compliance
Approved IDS (if applicable)
Environmental clearances (if applicable)
Bridge Clearances (if resurfacing over a bridge): Asbestos Form,
Bridge Rating, Bridge Capacity, Existing Plans/Photos/Information
Bridge Detour or Roadway Detour


Special Waste Clearance
State Route: an ESR must be submitted to Sam Mead for special waste processing for any project which involves acquiring R.O.W. in the name of the state or digging – ANY depth – in state R.O.W. PESA Clearance or “inhouse” sign-off documents must be attached.
Non-State Route: The local agency must submit a letter confirming that they have followed the special waste screening criteria per BLRS Manual
Section 20-12.
CE1 Without Report” Approval Notification Letter from D-1

WITH
EFER TO BLR
MANUAL SECTION


Form BLR 22211 signed by the local agency and
Diane O’Keefe
Design Approval Notification Letter from D-1

ITH
ROJECT
EPORT AND
ENTRAL
FFICE
PPROVAL





Definition of “Unusual Circumstances”

Reconstruction with adding new shoulders, adding auxiliary lanes (parking, weaving, turning), or shifting alignment




Adding thru lane
Changing horizontal and vertical alignments
4f Involvement
106 Involvement
FHWA/IDOT Coordination
Use 2040 Projected Traffic
Accident for the last four (4) years
EA – for new interchange and new roadway with new alignment

BRIDGE PROJECTS – B RIDGE R EHABILITATION OR
R EMOVAL & R EPLACEMENT
“REQUIREMENTS”( CONTINUED )


Bridge Condition Report (BCR)


Complete BCR is required for all rehabilitation projects no matter what funding type is and should include the following:

Results of visual inspection


Verification or reuse of existing bridge elements
Color photos and justification for the rehabilitation
For total bridge replacement, an abbreviated BCR is all required for Federal funding projects only
Preliminary Bridge Design and Hydraulic Report
(PBDHR) – BLR 7-2.02


BLR 10210 (PBDHR)
Type, Size and Location (TS&L) Drawing – TS&L, when required , is always part of the PBDHR submittal

BRIDGE PROJECTS – B RIDGE R EHABILITATION OR
R EMOVAL & R EPLACEMENT “REQUIREMENTS”
( CONTINUED )









Scour Critical Evaluation Coding Report Form (Based on up to 100-year Scour)
Scour Analysis
Foundation Information
Roadway Plan & Profile (Include existing & proposed structures in both plan and elevation view)
BLR 10220 (Asbestos Determination Certification with
Attachments, if appropriate)
Stage Construction for Central Bridge Office review
Retaining Wall 10’ & greater from ground level must be reviewed by Central Bridge Office
Structural Engineer (SE) - Stamp and Signature
Provide Structure Number in all correspondences

SUGGESTED ENVIRONMENTAL PROCESSING
OF SIGNALIZED INTERSECTION PROJECTS

Installation of new Traffic Signal on Non-signalized
Intersection






Signal Warrant is required
Will be processed as CE 1 (BLR 19100)
Provide present traffic capacity with IDS. Minimum level of service D (3R) – the intersection should be designed to accommodate design year traffic and IDS shall be prepared.
Obtain all ESR clearances (Bio, Cultural, Special Waste) if required
Provide Auto Turns
Note: If there is no existing or proposed traffic signal in the intersection, no IDS is required, but you need to submit the following:

Plans and Profiles


Typical Sections
Auto Turns

SUGGESTED ENVIRONMENTAL PROCESSING OF
SIGNALIZED INTERSECTION PROJECTS
( CONTINUED )

Extending Turns Only

Will be processed as CE 1 (BLR 19100)

Provide present traffic capacity analysis only (3R)

Adding or Subtracting Turn Lanes


Will be processed as CE 1 (BLR 19100)
Provide present traffic IDS (3R) with Auto Turns

Adding or Subtracting Through Lanes at an
Intersection

Will be processed as CE 2 (BLR 22210)


2040 IDS is required (New/Reconstruction)
Provide Auto Turns

SUGGESTED ENVIRONMENTAL PROCESSING OF
SIGNALIZED INTERSECTION PROJECTS
( CONTINUED )

4-Way Stop Signs (To be used as Termini)




Check Manual on Uniform Traffic Control Devices
(MUTCD) if 4-Way Stop Sign is still warranted
If the 4-Way Stop Sign is used as Termini, the following are required:



Capacity Analysis for the need for the right and left turns
IDS (See Highway Capacity Manual for IDS for 4-way stop signs)
Note: Normally treat it like 2-phase signal IDS
Use 2040 Traffic for Complete Reconstruction
Use Present Traffic for 3R project

SUGGESTED ENVIRONMENTAL PROCESSING OF
SIGNALIZED INTERSECTION PROJECTS
( CONTINUED )

2-Way or 3-Way Stop Signs (To be used as
Termini)


Check warrants for signals
If signal is not warranted, then leave it alone (no IDS capacity is required)

If you are adding turns, we need only the traffic movements (plans, profiles, typical sections, Auto
Turns)

Roundabouts

Will be processed as CE 2


2040 Traffic Projections are required
(New/Reconstruction)
IDS is required for 2040 Traffic Roundabouts

SUGGESTED ENVIRONMENTAL PROCESSING OF
SIGNALIZED INTERSECTION PROJECTS
( CONTINUED )

NOTES for 2040 Traffic Projections





Projects that are going to public hearing in 2011, or receiving a design approval in 2011 should use 2030
Traffic Projections
Projects that are going to public hearing in 2012, targeting Design Approval in 2012 or have committed schedules, use “2040 sensitivity analysis” rather than full blown conversion to 2040 Traffic Projections
Projects targeting Design Approval in 2014 and after, use 2040 Traffic Projections
All new projects, use 2040 Traffic Projections
Air quality and noise analyses, use 2040 Traffic
Projections if Design Approval is in 2011







SRTS awards are “do not exceed” amounts. The project sponsor is responsible for any cost overruns.
If you ever have any questions about Safe Routes to
School, please feel free to contact the Safe Routes to
School Coordinator at DOT.SafeRoutes@illinois.gov
.
Once the sponsor has entered into an agreement with
IDOT, there is a three (3) year deadline to complete the project.
ALL SRTS infrastructure projects will be brought to a
Coordination meeting for review.
All projects are expected to be completed to scope as outlined in the approved SRTS application.
Any project scope change must be completely ADA compliant.



IDOT Criteria if IDOT roadways involved:

Fill in floodplain fringe (not roadway) requires no IDNR-OWR permits, nor does it mandate compensatory storage for fill in floodplain fringe.


IDOT performs floodplain encroachment evaluation to determine if compensatory storage needed. Chapter 26-7.05 of
BDE should explain each project category. Use your engineering judgment to pick which category. Use engineering judgment to determine if compensatory storage is needed or not.
If IDOT project (IDOT roadway), IDOT design, letting and construction, no local permits needed.
Local Criteria (Even if an IDOT roadway is involved):



What is the local floodplain ordinance criteria for floodplains
(fringes) and floodways? Locals should know.
Do you have right of way/time/resources, etc., to follow the criteria?
If locals lead the project (design, letting and construction),
Local permit may need to be obtained?

OTOR
UEL
AX


BLRS issued Procedure Memorandum (PM) 2009-04 on 10-13-09 to define a new group II-B so that IDOT will require less oversight for items eligible for Group II-B. Routine maintenance items are defined as follows:













Snow Removal
Street Sweeping
Lighting and Traffic Signal Maintenance
Cleaning Ditches and Drainage Structures
Tree Trimming and Removal
Mowing
Crack Sealing
Pavement Marking
Shoulder Maintenance
Limited Amounts of CC&G Repair
Scour Mitigation
Pavement Patching
Minor Drainage Repairs
Submit


BLR 14230 Resolution, BLR 14231 Maintenance Estimate,
BLR 14310 MES, and BLR 05520 for Engineering (if required)

ERP


Since ERP funds are State dollars, projects funded in whole with ERP funding or a combination of local and ERP funds shall follow MFT procedures. If ERP funds are combined with a Federal fund source, federal procedures will govern.
Submit:






Job Request Form (JRF)
BLR 05323 for the joint funding agreement
Preliminary Engineering Agreement may be included on the same agreement with construction and will require an engineering agreement approved by the district.
The JRF is available on the IDOT Website at the following link under
Local Roads & Streets forms: http://www.dot.il.gov/R1utilities/region1forms.html
Located on the IDOT website under
Doing Business/Forms/BLR Forms
Projects will be locally let per MFT procedures unless combined with a federal fund.
Invoice Payments for Construction: As specified in the joint agreement, district may prepare an invoice for 95% of the contract low bid cost upon execution of the construction contract. The remaining 5% of the contract cost will be reimbursed upon completion of the project.


Field Engineer: Marilin “Mari” D. Solomon, P.E.
Phone: 847/405-4407
E-mail: Marilin.Solomon@illinois.gov

Asst. Field Engineer: Suleyman “Suley” Tulgar, E.I.T.
(McDonough & Associates)
Consultant to Bureau of Local Roads & Streets
Phone: 847/705-4205
E-mail: Suleyman.Tulgar@illinois.gov

Address:
Illinois Department of Transportation
Bureau of Local Roads and Streets
201 West Center Court
Schaumburg, IL 60196
Fax: 847/705-4203