IDOT, Bureau of Local Roads and Streets (BLRS)

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D

U

P

AGE

M

AYORS AND

C

ONFERENCE

J

UNE

22, 2011

M

ANAGERS

S

URFACE

P

ROGRAM

T

RANSPORTATION

(STP) W

ORKSHOP

Marilin Solomon, P.E.

Field Engineer

West Division (DuPage, Kane, Central Cook and

North Central Cook)

IDOT, Bureau of Local Roads and Streets (BLRS)

F

IELD

E

NGINEERS

RESPONSIBILITIES

Field Engineers are responsible for Federal

Phase 1 and MFT/ERP/State funded projects

F

EDERAL PHASE

1

KICK

-

OFF MEETING

Phase 1 Engineering Agreement executed

Approved Job Request Form (JRF)

New R.O.W./Easement Acquisition, In stream work or Historic (ESR required)

Purpose and Need, Scope of Work

Location Map with FA Routes and Functional

Classification

ROW or Easement

Existing and Proposed Typical Section

Plan Sheet(s) with Aerial (recommended)

LAPP A

PPROVAL

MANUAL SECTION

(R

EFER TO

33-4)

BLR

BLR Form BLR 33410 signed by local agency and

Diane O’Keefe (If the project involves bridge improvement, the form also needs to be signed by

Ralph Anderson)

Location map (provide Functional Classification)

Existing and proposed typical sections

Bridge Clearances (if resurfacing over a bridge):

Asbestos Form, Bridge Rating, Bridge Capacity,

Existing Plans/Photos/Information, Bridge

Construction Stages (submitted to Jim Klein)

Bridge Detour or Roadway Detour

LAPP Approval Notification Letter from D-1

CE 1

WITH

M

ANUAL

S

NO REPORT (R

ECTION

19-1.03)

EFER TO

BLR

Form BLR 19100 signed by Diane O’Keefe

Location map (provide Functional Classification)

Existing and proposed typical sections

Plans and Profiles (for filling in gaps in sidewalks); ADA Compliance

Approved IDS (if applicable)

Environmental clearances (if applicable)

Bridge Clearances (if resurfacing over a bridge): Asbestos Form,

Bridge Rating, Bridge Capacity, Existing Plans/Photos/Information

Bridge Detour or Roadway Detour

Special Waste Clearance

State Route: an ESR must be submitted to Sam Mead for special waste processing for any project which involves acquiring R.O.W. in the name of the state or digging – ANY depth – in state R.O.W. PESA Clearance or “inhouse” sign-off documents must be attached.

Non-State Route: The local agency must submit a letter confirming that they have followed the special waste screening criteria per BLRS Manual

Section 20-12.

CE1 Without Report” Approval Notification Letter from D-1

CE 1

WITH

REPORT (R

EFER TO BLR

MANUAL SECTION

19-1.03)

Form BLR 22211 signed by the local agency and

Diane O’Keefe

Design Approval Notification Letter from D-1

CE II W

ITH

C

ENTRAL

O

P

ROJECT

FFICE

A

R

EPORT AND

PPROVAL

BLR 22210

Definition of “Unusual Circumstances”

Reconstruction with adding new shoulders, adding auxiliary lanes (parking, weaving, turning), or shifting alignment

Adding thru lane

Changing horizontal and vertical alignments

4f Involvement

106 Involvement

FHWA/IDOT Coordination

Use 2040 Projected Traffic

Accident for the last four (4) years

EA – for new interchange and new roadway with new alignment

BRIDGE PROJECTS – B

RIDGE

R

EHABILITATION OR

R

EMOVAL

& R

EPLACEMENT

“REQUIREMENTS”(

CONTINUED

)

Bridge Condition Report (BCR)

Complete BCR is required for all rehabilitation projects no matter what funding type is and should include the following:

Results of visual inspection

Verification or reuse of existing bridge elements

Color photos and justification for the rehabilitation

For total bridge replacement, an abbreviated BCR is all required for Federal funding projects only

Preliminary Bridge Design and Hydraulic Report

(PBDHR) – BLR 7-2.02

BLR 10210 (PBDHR)

Type, Size and Location (TS&L) Drawing – TS&L, when required , is always part of the PBDHR submittal

BRIDGE PROJECTS – B

RIDGE

R

EMOVAL

& R

(

CONTINUED

)

EPLACEMENT

R

EHABILITATION OR

“REQUIREMENTS”

Scour Critical Evaluation Coding Report Form (Based on up to 100-year Scour)

Scour Analysis

Foundation Information

Roadway Plan & Profile (Include existing & proposed structures in both plan and elevation view)

BLR 10220 (Asbestos Determination Certification with

Attachments, if appropriate)

Stage Construction for Central Bridge Office review

Retaining Wall 10’ & greater from ground level must be reviewed by Central Bridge Office

Structural Engineer (SE) - Stamp and Signature

Provide Structure Number in all correspondences

SUGGESTED ENVIRONMENTAL PROCESSING

OF SIGNALIZED INTERSECTION PROJECTS

Installation of new Traffic Signal on Non-signalized

Intersection

Signal Warrant is required

Will be processed as CE 1 (BLR 19100)

Provide present traffic capacity with IDS. Minimum level of service D (3R) – the intersection should be designed to accommodate design year traffic and IDS shall be prepared.

Obtain all ESR clearances (Bio, Cultural, Special Waste) if required

Provide Auto Turns

Note: If there is no existing or proposed traffic signal in the intersection, no IDS is required, but you need to submit the following:

Plans and Profiles

Typical Sections

Auto Turns

SUGGESTED ENVIRONMENTAL PROCESSING OF

SIGNALIZED INTERSECTION PROJECTS

(

CONTINUED

)

Extending Turns Only

Will be processed as CE 1 (BLR 19100)

Provide present traffic capacity analysis only (3R)

Adding or Subtracting Turn Lanes

Will be processed as CE 1 (BLR 19100)

Provide present traffic IDS (3R) with Auto Turns

Adding or Subtracting Through Lanes at an

Intersection

Will be processed as CE 2 (BLR 22210)

2040 IDS is required (New/Reconstruction)

Provide Auto Turns

SUGGESTED ENVIRONMENTAL PROCESSING OF

SIGNALIZED INTERSECTION PROJECTS

(

CONTINUED

)

4-Way Stop Signs (To be used as Termini)

Check Manual on Uniform Traffic Control Devices

(MUTCD) if 4-Way Stop Sign is still warranted

If the 4-Way Stop Sign is used as Termini, the following are required:

Capacity Analysis for the need for the right and left turns

IDS (See Highway Capacity Manual for IDS for 4-way stop signs)

Note: Normally treat it like 2-phase signal IDS

Use 2040 Traffic for Complete Reconstruction

Use Present Traffic for 3R project

SUGGESTED ENVIRONMENTAL PROCESSING OF

SIGNALIZED INTERSECTION PROJECTS

(

CONTINUED

)

2-Way or 3-Way Stop Signs (To be used as

Termini)

Check warrants for signals

If signal is not warranted, then leave it alone (no IDS capacity is required)

If you are adding turns, we need only the traffic movements (plans, profiles, typical sections, Auto

Turns)

Roundabouts

Will be processed as CE 2

2040 Traffic Projections are required

(New/Reconstruction)

IDS is required for 2040 Traffic Roundabouts

SUGGESTED ENVIRONMENTAL PROCESSING OF

SIGNALIZED INTERSECTION PROJECTS

(

CONTINUED

)

NOTES for 2040 Traffic Projections

Projects that are going to public hearing in 2011, or receiving a design approval in 2011 should use 2030

Traffic Projections

Projects that are going to public hearing in 2012, targeting Design Approval in 2012 or have committed schedules, use “2040 sensitivity analysis” rather than full blown conversion to 2040 Traffic Projections

Projects targeting Design Approval in 2014 and after, use 2040 Traffic Projections

All new projects, use 2040 Traffic Projections

Air quality and noise analyses, use 2040 Traffic

Projections if Design Approval is in 2011

SAFE ROUTE TO SCHOOL (SRTS)

SRTS awards are “do not exceed” amounts. The project sponsor is responsible for any cost overruns.

If you ever have any questions about Safe Routes to

School, please feel free to contact the Safe Routes to

School Coordinator at DOT.SafeRoutes@illinois.gov

.

Once the sponsor has entered into an agreement with

IDOT, there is a three (3) year deadline to complete the project.

ALL SRTS infrastructure projects will be brought to a

Coordination meeting for review.

All projects are expected to be completed to scope as outlined in the approved SRTS application.

Any project scope change must be completely ADA compliant.

CRITERIA FOR PROJECTS WITHIN

THE FLOODPLAINS

IDOT Criteria if IDOT roadways involved:

Fill in floodplain fringe (not roadway) requires no IDNR-OWR permits, nor does it mandate compensatory storage for fill in floodplain fringe.

IDOT performs floodplain encroachment evaluation to determine if compensatory storage needed. Chapter 26-7.05 of

BDE should explain each project category. Use your engineering judgment to pick which category. Use engineering judgment to determine if compensatory storage is needed or not.

If IDOT project (IDOT roadway), IDOT design, letting and construction, no local permits needed.

Local Criteria (Even if an IDOT roadway is involved):

What is the local floodplain ordinance criteria for floodplains

(fringes) and floodways? Locals should know.

Do you have right of way/time/resources, etc., to follow the criteria?

If locals lead the project (design, letting and construction),

Local permit may need to be obtained?

M

OTOR

F

UEL

T

AX

(MFT) ROUTINE

MAINTENANCE ITEMS

BLRS issued Procedure Memorandum (PM) 2009-04 on 10-13-09 to define a new group II-B so that IDOT will require less oversight for items eligible for Group II-B. Routine maintenance items are defined as follows:

Snow Removal

Street Sweeping

Lighting and Traffic Signal Maintenance

Cleaning Ditches and Drainage Structures

Tree Trimming and Removal

Mowing

Crack Sealing

Pavement Marking

Shoulder Maintenance

Limited Amounts of CC&G Repair

Scour Mitigation

Pavement Patching

Minor Drainage Repairs

Submit

BLR 14230 Resolution, BLR 14231 Maintenance Estimate,

BLR 14310 MES, and BLR 05520 for Engineering (if required)

EMERGENCY REPAIR PROGRAM

(

ERP

)

Since ERP funds are State dollars, projects funded in whole with ERP funding or a combination of local and ERP funds shall follow MFT procedures. If ERP funds are combined with a Federal fund source, federal procedures will govern.

Submit:

Job Request Form (JRF)

BLR 05323 for the joint funding agreement

Preliminary Engineering Agreement may be included on the same agreement with construction and will require an engineering agreement approved by the district.

The JRF is available on the IDOT Website at the following link under

Local Roads & Streets forms: http://www.dot.il.gov/R1utilities/region1forms.html

Located on the IDOT website under

Doing Business/Forms/BLR Forms

Projects will be locally let per MFT procedures unless combined with a federal fund.

Invoice Payments for Construction: As specified in the joint agreement, district may prepare an invoice for 95% of the contract low bid cost upon execution of the construction contract. The remaining 5% of the contract cost will be reimbursed upon completion of the project.

WEST DIVISION CONTACT

INFORMATION

Field Engineer: Marilin “Mari” D. Solomon, P.E.

Phone: 847/405-4407

E-mail: Marilin.Solomon@illinois.gov

Asst. Field Engineer: Suleyman “Suley” Tulgar, E.I.T.

(McDonough & Associates)

Consultant to Bureau of Local Roads & Streets

Phone: 847/705-4205

E-mail: Suleyman.Tulgar@illinois.gov

Address:

Illinois Department of Transportation

Bureau of Local Roads and Streets

201 West Center Court

Schaumburg, IL 60196

Fax: 847/705-4203

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