Implementation of ORCID in
Denmark
- From pilot to national consortium
Mikael K. Elbæk, Senior Project Officer
Technical University of Denmark, DTU Library
@melbaek
Agenda
• Background and motivation for establishing a national consortium
• Pilot project in 2013 the preparation for a national consortium,
considering aspects such as:
– Organisational – getting support from decision makers
– Financial – getting funding
– Technical – readiness of ORCID and local infrastructures
• The ORCID-implementation project in Denmark
– Establishing the national consortium
– Supporting the local implementation through communication – and
tool kit
– Monitoring the progress
2
Technical University of Denmark
Presentation name
29/09/2014
Background and motivation
Google Scholar
Danish
National
Research
Database
Research
Assessment
Open
Access
Monitoring
3
Technical University of Denmark
EU OpenAIRE
Presentation name
29/09/2014
Background and motivation
ORCID
CrossRef, Scopus
Web of Science
ORCID
Danish
National
Research
Database
ORCID
ORCID
Research
Assessment
ORCID
Open
Access
Monitoring
ORCID
4
Technical University of Denmark
EU OpenAIRE
Presentation name
29/09/2014
Elements of the Danish infrastructure
• PURE
– All universities, university colleges have Pure as their CRIS and
institutional repository
– Majority of other public research institutions have Pure
• Danish National Research Database
– www.forskningsdatabasen.dk
• National Bibliometric Research Indicator
– The Danish version of the “Norwegian model”
– Called BFI and allocating basic research funds based on publications
(articles leve 1 and 2, monographs, book chapters and proceedings)
• Data transportation based on
– OAI-PMH
– And a national exchange format called DDF-MXD
• National Open Access Strategy
– 80 % in 2017 and 100 % in 2022
– An element of the strategy is a nationwide implementation of ORCID
5
Technical University of Denmark
Presentation name
29/09/2014
The ORCID pilot project
• Funded by DEFF.dk (Denmark’s Electronic Research Library)
• Ended ultimo 2013
• Aim of the project was to:
– examine options for a national implementation of ORCID focusing on
both technical , organizational and economic aspects
– provide a basis for a concrete project application for a national ORCID
implementation project with at least three partner institutions
• Project results available from: http://www.deff.dk/aktuelt/artikel/defforciddk-pilotprojekt/
6
Technical University of Denmark
Presentation name
29/09/2014
Concrete task of the pilot project
A. Interest of Universities (management)
B. Interest of Ministry of Science and the national bibliometric research
indicator
C. Interest of The Danish Agency for Science, Technology and Innovation
and the Danish Research Councils.
D. Readiness of the university infrastructure (at three pilot universities)
E. Maturity of the ORCID infrastructure
F. Examination of the ORCID membership model and economy
G. ISNI and ORCID what are the implications for Danish researchers
H. Dissemination – through a national workshop
I. Exploration of the interest to create a national ORCID implementation
project
J. Proposal for a national implementation project
7
Technical University of Denmark
Presentation name
29/09/2014
Concrete task of the pilot project
A. Interest of Universities (management)
B. Interest of Ministry of Science and the national bibliometric
research indicator
C. Interest of The Danish Agency for Science, Technology and
Innovation and the Danish Research Councils.
D. Readiness of the university infrastructure (at three pilot
universities)
E. Maturity of the ORCID infrastructure
F. Examination of the ORCID membership model and economy
G. ISNI and ORCID what are the implications for Danish researchers
H. Dissemination – through an open national workshop
I. Exploration of the interest to create a national ORCID
implementation project
J. Proposal for a national implementation project
8
Technical University of Denmark
Presentation name
29/09/2014
Interest of Universities
• A standard memorandum was made by the project
– This memorandum was presented at three university boards - around
medio 2013
– Including presentation in the boards by university library directors
– ALL three universities gave support to ORCID
• Opt-in strategy was preferred over an opt-out by all universities
1. because of the importance of giving researchers ownership of their
ORCID
2. Bottom-up seems less intrusive and builds trust into something that
is essential the researchers property.
9
Technical University of Denmark
Presentation name
29/09/2014
Interest of ministry and research councils
• Meetings with the relevant people representing
– The Research Councils and the national Open Access policy
– The National Bibliometric Research Indicator
• Stakeholders invited to the national ORCID workshop
– Follow-up meetings where held
• Interest was sparked – and that the pilot project and possible
implementation project would be followed closely.
• However, no financial support could be found through these bodies.
• Later the ORCID was mentioned in the National Open Access strategy
10
Technical University of Denmark
Presentation name
29/09/2014
Readiness of the university infrastructure
• Possible implementation scenarios was explored at the three pilot universities
– Aalborg University
– Roskilde University
– Technical University of Denmark
• Scenarios included:
– Pure centralized implementation
– Central person database (address book / LDAP) implementation
• Process analysis was conducted
– Which systems could benefit from ORCID
– Where would the best entry point for an ORCID registration or claim be?
– Ownership of systems at the university!? (Library drive projects)
• Exploration of any legal obstacles
11
Technical University of Denmark
Presentation name
29/09/2014
Result : specification of ORCID in Pure
• Simple verification of an
existing ORCID and linking
that ORCID to a Pure profile
• Claiming ORCID through the
Pure user interface
– Requires registration
• The solution was funded by the
project and was released with
4.18
• Further integration must be
specified and introduced at a
later stage.
12
Technical University of Denmark
Presentation name
29/09/2014
ORCID implementation in the university
person database
• Central person database at DTU (DTUBasen)
• All personal data is added into this system and imported and reused by
other administrative systems at DTU
• How could ORCID be utilized across systems!?
• This includes Pure (DTU Orbit)
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Technical University of Denmark
Presentation name
29/09/2014
Claiming an existing ORCID
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Technical University of Denmark
Presentation name
29/09/2014
Creating an ORCID through DTUBasen
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Technical University of Denmark
Presentation name
29/09/2014
Examination of the ORCID membership
model and economy
• The paradox of critical mass
• Not possible to get the majority of
institutions aboard the ORCID
consortium without external
support
• A reason for supporting a national
ORCID implementation – to give
ORCID traction
• This is traditional a DEFF priority!
16
Technical University of Denmark
Presentation name
29/09/2014
Exploration of the interest to create a
national ORCID implementation project and
preparation for an application to create a national ORCID consortium
• A strong interest from stakeholders
• Incentives from financial benefits
– Paid membership by participation in the consortium for 1 ½ year
• 8 partners entered the project and consortium
– 6 out of 8 universities from the start
– A consortium of all Danish university colleges
– A consortium of research institutions under the Ministry of Culture
• The 2 missing universities the main problem was political e.g.
– Finding the right decision maker in the organisation.
– Interest was within the organisation but the stakeholders could not
get support to participate within the deadline of the application.
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Technical University of Denmark
Presentation name
29/09/2014
The national implementation of ORCID project
ORCID.DK
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Technical University of Denmark
Presentation name
29/09/2014
Project description
Duration:
Participants:
Start spring 2014 – ends summer 2016
AAU, AU, CBS, DTU, RUC, SDU
UC Viden og Kulturministeriets sektorforskere
Project objectives and deliverables:
National consortium ORCID.org membership
National participation in ORCID activities and development
National implementation toolkit
National support and help desk
• 8 parallel implementations, and registration of ORCIDs in 8 research
databases (CRIS)
• National harvest af local ORCID registered to a Danish
ORCID/researcher database
19
Technical University of Denmark
Presentation name
29/09/2014
The National ORCID Consortium
• Technical University of Denmark –
is the Consortium Lead
– Recruiting consortium partners
– Checking legal aspects of the
contract with legal advisors
– Communication to consortium
partners
– Collecting signatures and send
contracts to ORCID.org
– Negotiating and paying the
consortium membership fee – as
part of the project
– Through out the process ORCID.org
has been very helpful and
responsive
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Technical University of Denmark
Presentation name
29/09/2014
orcid.dk
website - toolkit - helpdesk
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Technical University of Denmark
Presentation name
29/09/2014
orcid.dk
website - toolkit - helpdesk
•Including localized
information for:
– Preparation of the
organisation
– Pure manual for ORCID
configuration
– Pure user guides and
video
– Campaigning material
22
Technical University of Denmark
Presentation name
29/09/2014
orcid.dk
website - toolkit - helpdesk
•Including localized
information for:
–Preparation of the
organisation
• How to handle
stakeholder –
different messages
to different
stakeholders
• Winning support in
the organisation
23
Technical University of Denmark
Presentation name
29/09/2014
orcid.dk
website - toolkit - helpdesk
•Including localized
information for:
– Preparation of the
organisation
– Pure manual for ORCID
configuration
• How to get ORCID key
• How to configure Pure
to work with ORCID
• Presentation of different
user scenarios
24
Technical University of Denmark
Presentation name
29/09/2014
orcid.dk
website - toolkit - helpdesk
•Including localized
information for:
– Preparation of the
organisation
– Pure manual for ORCID
configuration
– Pure end user guides
and video
25
Technical University of Denmark
Presentation name
29/09/2014
orcid.dk
website - toolkit - helpdesk
•Including localized
information for:
–Campaigning
material, incl.:
• Posters
26
Technical University of Denmark
Presentation name
29/09/2014
orcid.dk
website - toolkit - helpdesk
•Including localized
information for:
–Campaigning
material, incl.:
• Posters
• Template article for
internal
communication,
press release
27
Technical University of Denmark
Presentation name
29/09/2014
orcid.dk
website - toolkit - helpdesk
•Including localized
information for:
–Campaigning
material, incl.:
• Posters
• Template article for
internal
communication,
press release
• ORCID
presentations
tailored to fit
Danish needs
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Technical University of Denmark
Presentation name
29/09/2014
orcid.dk
website - toolkit - helpdesk
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Technical University of Denmark
Presentation name
29/09/2014
orcid.dk
website - toolkit - helpdesk
• General help for end users
• Direct end user to local
support and guide for local
implementation
• Information reused,
repackaged and adapted for
local needs
30
Technical University of Denmark
Presentation name
29/09/2014
8 institutions – 8 different approaches
• Although there are many similarities between the implementations at the
eight consortium partners, the different strategies and approaches are
striking, e.g.:
– 7 out of 8 have Pure as their main ORCID entry
– 1 out of 8 have their central person database as the main entry
– Some universities targets primarily post grad students through
obligatory research training
– Some try to gain high level support and provide deans of research as
“poster-boys”
– Some will make decrets dictating that research must have an ORCID
within a certain date
– Some will direct mail researchers, roadshows on faculty and
departments
– What will work better?
31
Technical University of Denmark
Presentation name
29/09/2014
Monitoring the progress
• On-going monitoring
• Currently semiautomatic –
will be automated
• Only ORCIDs in Pure or
institutional systems count
• Reaching 80 % of FTE
researchers is the goal –
and funding will be based
on the ability to reach the
goals.
32
Technical University of Denmark
Presentation name
29/09/2014
700
600
500
400
300
200
100
0
I Pure
ORCIDs per domæne
navn
Number of ORCIDs in Pure compared to the number
registerede per email domain
33
Technical University of Denmark
Presentation name
29/09/2014
3500
3075
3000
2500
2345
2000
1406
1500
1413
1000
500
0
272
11
430
489
640
582
262
62
63
275
ORCIDs per domæne navn
461
80%
24
Number of registered ORCIDs per email
domain compared to the 80 % goal
34
Technical University of Denmark
Presentation name
29/09/2014
ORCID after April 2016 in Denmark
• We have qualified hope that more institutitions will be included into the
national consortium before the end of the current project, this includes:
– University of Copenhagen (the largest single university in Denmark)
• We also have a qualified hope that the national consortium will find
additional central funding to prolong the consortium beyond 2016.
• However if this should fail:
– The consortium may continue on its own terms – funded by the single
universities membership
– If continuation of the consortium the individual members may
transfer to a individual membership
– Finally the implementation of ORCID into Pure and central university
systems will still be valuable – if ORCID in general will gain critical
mass and up take by stakeholder from; authors, publishers, data
providers to funders
35
Technical University of Denmark
Presentation name
29/09/2014
Thank you!
Feel free to contact me if you have questions
Mikael K. Elbæk, Senior Project Officer
Technical University of Denmark, DTU Library
@melbaek
miel@dtic.dtu.dk