A STRATEGY TO REVEAL HIDDEN
TREASURES (INSTITUTIONAL REPOSITORY)
OF ANNA UNIVERSITY
S.Bharanidharan,
Computer Scientist,
Anna University
G.Krishnamoorthy,
University Librarian,
Anna University
E.Parthasarathy,
Deputy Registrar,
Anna University
ABSTRACT
Anna University has undergone amazing growth from unitary type University to
5th best University in India. Creation & maintenance of Digital Repository forms
the strategy to reveal the hidden treasures of Anna University.
This Paper mainly details
• Necessity of creation & steps involved in creating Institutional Repository
• Complexities involved in creation & maintenance of IR
• Benefits rendered by IR
• Growth statistics of Anna University beginning from the year it got affiliated
till today
• Present status of Anna University – judged by documents published every
year
• Data collection & Segregation under various categories
• Preliminary estimate of expenditure involved in creation & maintenance of
IR
INTRODUCTION
• Anna University established in 4th Sep 1978 imparts higher education in
Science & Technology, promotes research & fosters co-operation
between academic and industrial communities
• Presently 625 Engineering Colleges are functioning under Anna
University - 4 constituent colleges with University Departments, 13
Constituent colleges of Anna University, 12 Government & government
aided Engineering Colleges and 596 affiliated colleges of Anna
University under four regional centres in Tirunelveli, Madurai,
Thiruchirapalli & Coimbatore
• UGC have accredited Anna University with Five Star Status in 2002
which is the highest rating
• Only science and technology University in the state of Tamilnadu, has a
position among top Indian universities in terms of its scientific research
output.
OBJECTIVE
The major aim of this proposal is
•
To develop a Institutional Repository (IR) of the literary/R&D
output/scientific productivity of the faculty of Anna University over more
than two decades (1989-2012)
•
To enhance the visibility of the productivity profile of Anna University
Chennai
•
To facilitate online and open access to the research publications of Anna
University Chennai
METHODOLOGY
Steps involved in creation of IR include
– Step 1: Data Identification and Selection
– Step 2: Data Collection & Segregation
– Step 3: Design & Development
• Software & Hardware
• Content Creation and Development
• Content organization
– Step 4: Web hosting
– Step 5: Maintenance
DATA IDENTIFICATION & SELECTION
S.
Departments
Professor
No
1 Faculty of Technology
17
2 Faculty of Civil Engineering
26
3 Faculty of Mechanical Engineering
27
Faculty of Electrical and
4
4
Electronics Engg
Faculty of information and
5
16
Communication Engg
6 Faculty of Science and Humanities
36
7 Faculty of Management
4
Faculty of Architecture and
8
6
Planning
Total
136
Associate
professor
13
25
24
Assistant
Professor
17
29
28
19
8
31
28
42
86
21
1
37
7
94
12
6
8
20
137
176
449
Total
47
80
79
DATA COLLECTION & SEGREGATION
Data collection includes collection of research outputs scattered among 53
Departments in various forms – articles, conference papers, reviews,
editorials, etc.,
Data being collected from the year beginning from 2000 till today is
segregated under various categories
Number of Papers being published during this tenure
Type of Papers being published
Papers being published in different subjects
Papers being published in different countries
ANNUAL STATISTICS OF PUBLISHED DOCUMENTS
YEAR
2013
2012
2011
2010
2009
2008
2007
2006
2005
2004
2003
2002
2001
2000
TOTAL
DOCUMENTS
PUBLISHED
114
1744
1643
1115
872
818
745
722
532
432
361
284
243
215
9870
ANNUAL STATISTICS OF PUBLISHED DOCUMENTS
1800
DOCUMENTS PUBLISHED
1600
1400
1200
1000
800
600
400
200
0
2013 2012
2011 2010
2009 2008
2007 2006
2005 2004
2003 2002
2001 2000
YEAR
STATISTICAL DATA OF DOCUMENT TYPE
DOCUMENT TYPE
Article
DOCUMENTS
PUBLISHED
6908
Conference Paper
2378
Review
253
Article in Press
161
Letter
71
Editorial
28
Note
19
Erratum
Short Survey
14
8
TOTAL
9840
STATISTICAL DATA OF DOCUMENT TYPE
STATISTICAL DATA ON DOCUMENT SUBJECT
DOCUMENT TYPE
DOCUMENTS PUBLISHED
Article
6908
Conference Paper
2378
Review
253
Article in Press
161
Letter
71
Editorial
28
Note
19
Erratum
14
Short Survey
8
TOTAL
9840
STATISTICAL DATA ON DOCUMENT SUBJECT
STATISTICAL DATA ON DOCUMENTS PUBLISHED IN
VARIOUS COUNTRIES
COUNTRY
India
Italy
United States
Japan
Germany
South Korea
United Kingdom
Malaysia
Czech Republic
Canada
France
Austria
Netherlands
Taiwan
Switzerland
Australia
China
DOCUMENTS
PUBLISHED
8689
699
314
203
188
169
159
150
104
87
80
55
52
45
43
38
38
STATISTICAL DATA ON DOCUMENTS PUBLISHED IN
VARIOUS COUNTRIES
PROJECT SCHEDULE
Sl.No
Activity Planned
1
A
Project initiation
2
B
3
C
4
D
5
E
Creation of Directory for Scientists/Faculty profile
Formulation of the methodology of collection of
Bibliographic data
a) Direct Approach & Interview Method
b) Questionnaire Method (Micro level Questionnaire)
c) Identify the primary and secondary sources of
information (Web sites, annual reports,
publications, news letters etc)
Choosing a suitable web enabled software for Developing
Database and Repository (open source software)
Standardizations of metadata
6
F
7
G
8
H
Content up loading trail access of the data base
Web site creation and hosting of the Digital repository of
Anna University Chennai
Report Submission
ESTIMATED EXPENDITURE
Item
Sl No.
Per
Annum
Total (2 years)
1
Project Fellow(1)
8000/pm
96,000/-
1,92,000/-
2
Contingency
60,000/-
1,20,000/-
3
Travel
20,000/-
4
5.
6.
Equipments (Server)
Books & Journals
Overhead
3,00,000
1,00, 000
1,10,000
Grand Total
50,000/-
8,42,000
RESEARCH OUTCOME / INSTITUTIONAL
BENEFITS
•
•
•
•
•
•
•
•
•
•
Information auditing & Knowledge flow
Bringing together scattered R&D out put
Bringing visibility of Gray Literature
Identify and systematically evaluate the science and technology innovations
of the Anna University Chennai
Identify the stronger and weaker areas in the Science & Technology research.
Identify the Gap areas, and fill the Gap in the R&D of Science & Technology
in the Nation
Public Accessibility to Scientific Research and Scholarly Information.
Promoting the ‘Open Access’ to Scholarly Knowledge concept, created by
the University’s research units, for the consumption of Public Commons.
Global visibility of the Institutions & Scientists
Seamless flow of Knowledge leading to increased scientific productivity and
knowledge production.
CONCLUSION
Statistical data on research outputs being published year after year reveal
numerous outputs from research scholars of Anna University. Such valuable
treasures of Anna University are not readily available for easy reference for
future generation. As a step towards bringing the hidden treasures readily
available for young research scholars, creation of Digital Repository is the
only solution. Data Collection and segregation is the first step towards
achieving such a major goal.
REFERENCES
•
Copyright © 2013 Elsevier B.V. All rights reserved. SciVerse® is a registered
trademark of Elsevier Properties S.A., used under license. Scopus® is a
registered trademark of Elsevier B.V.
•
Development and Implementation of an Institutional Repository within a
Science, Engineering and Technology(SET) environment A. van der Merwe
University of Pretoria Department of Informatics School of Information+27
12 841944 avdmerwe@csir.co.zaProf. J.H. Kroeze University of Pretoria
Department of Informatics School of Information+27 (0)12 420
3341jan.kroeze@up.ac.za
•
Institutional Repositories and the Institutional Repository: College and
University Archives and Special Collections in an Era of Change Author(s):
Elizabeth Yakel, Soo Young Rieh, Beth St. Jean, Karen Markey and Jihyun Kim
Reviewed work(s):Source: The American Archivist, Vol. 71, No. 2 (Fall Winter, 2008), pp. 323-349Published by: Society of American Archivists
Stable URL: http://www.jstor.org/stable/40294521 .Accessed: 06/12/2012
00:41Your use of the JSTOR archive indicates your acceptance of the Terms
& Conditions of Use, available at .
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