Perkins IV
2014-15
Application for Funding
Technical Assistance
Workshop
Presented by:
Carolyn Zachry, Ed.D.– Education Administrator
Hussam Zarea – Education Programs Consultant
CALIFORNIA DEPARTMENT OF EDUCATION
Tom Torlakson, State Superintendent of Public Instruction
Workshop Objectives:
TOM TORLAKSON
State Superintendent
of Public Instruction
1.
Review Perkins IV funding
requirements.
2.
Updates on State CTE issues
3.
What to expect in Perkins V
4.
Review the 2014–2015 online
Perkins Grant Management
System
TOM TORLAKSON
State Superintendent
of Public Instruction
General Information and
Eligibility
Requirements
TOM TORLAKSON
State Superintendent
of Public Instruction
Carl D. Perkins
Career and Technical Education
Improvement Act of 2006
Public Law 109-270 (Perkins IV)
• Signed into law on August 12, 2006.
• Authorizes federal funding assistance to
secondary and postsecondary career
technical education (CTE) programs.
TOM TORLAKSON
State Superintendent
of Public Instruction
• Requires every state
and local educational
agency (LEA) that
receives Perkins
funding to have a
Five-Year CTE Plan.
California’s State Plan
is posted at the
following outside
sources:
www.wested.org/cteplan or
http://www.cteonline.org/ctestateplan/.
Background Information
TOM TORLAKSON
State Superintendent
of Public Instruction
• The 2008-2012 California State Plan for
Career Technical Education (State
Plan) should be referenced in
conjunction with the Perkins IV Act
when determining how funds can be
spent.
• Chapters 3 and 5 of the State Plan are
critical to LEAs.
Grant Information
TOM TORLAKSON
State Superintendent
of Public Instruction
The application covers the grant period
July 1, 2014–June 30, 2015.
The amount of Perkins IV funds
available to each LEA for 2014–15 will
be posted on the CDE Web site at
http://www.cde.ca.gov/fg/fo/r17/perkins12result.asp
Eligibility Requirements
TOM TORLAKSON
State Superintendent
of Public Instruction
• Only public secondary and postsecondary
LEAs may receive Perkins IV funds.
• An LEA must demonstrate that it conducts
one or more CTE programs and that each
program assisted with Perkins IV funds
complies with the requirements in Perkins
IV Section 135(b) and Chapter Five of the
State Plan.
Perkins IV Act Title I, Part C, Sections 131(secondary) and 132 (postsecondary)
Eligibility Requirements
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
• Perkins IV grant applicants must have an
approved local CTE plan on file with the
CDE.
• An LEA that does not have a local CTE
plan on file with the CDE may complete
a CTE plan and submit it with the
application in order to receive 2014–15
funding.
Eligibility Requirements
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
Perkins funds are available to:
• Secondary LEAs, Grades seven
through twelve (Section 131),
and
• Postsecondary LEAs
(Section 132)
Secondary LEAs (Section 131)
TOM TORLAKSON
State Superintendent
of Public Instruction
• Include union high or unified school
districts; public charter schools; county
offices of education.
• Minimum grant allocation is $15,000
• If an LEA’s allocation does not equal
$15,000:
o
o
Enter into a consortium
Apply for a waiver if:
• Located in a rural, sparsely-populated area, and;
• Can demonstrate inability to enter into a
consortium.
How are Section 131 (Secondary)
Allocations Determined?
TOM TORLAKSON
State Superintendent
of Public Instruction
– 30 percent is based on an LEA’s
proportion of the State’s
kindergarten through grade
twelve (K-12) enrollment
– 70 percent is based on LEA’s
proportion of the State’s K-12
enrollment of students from
homes with incomes below the
poverty level
Postsecondary LEAs (Section 132)
TOM TORLAKSON
State Superintendent
of Public Instruction
• Include community college districts,
CTE programs for adults conducted by
unified or union high school districts,
and Regional Occupational Centers or
Programs (ROCPs) serving adults
• Minimum grant $50,000
• If LEA’s allocation does not equal
$50,000:
o
o
Must join a consortium
No waivers
TOM TORLAKSON
How are Section 132
(Postsecondary)
Allocations Determined?
State Superintendent
of Public Instruction
– Based entirely on the number of
economically disadvantaged
adults enrolled in CTE programs
during the previous program
year
– CDE 20 and comparison to data
submitted on E-1
Program and Administrative
Requirements
TOM TORLAKSON
State Superintendent
of Public Instruction
Perkins IV and Chapter 5 of the State Plan
establish the requirements and policies for:
• local administration of Perkins funds,
• the appropriate use of Perkins funds,
and
• the secondary and postsecondary CTE
programs that will be assisted with
Perkins funds.
Use of Perkins IV Funds
TOM TORLAKSON
State Superintendent
of Public Instruction
No less than 85
percent of the LEA’s
allocation must be
spent to improve or
expand CTE
programs and
courses approved in
the local plan and
annual application
for funds.
85 percent goes to the classroom
Use of Perkins IV Funds
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
Up to 10 percent may be
expended to provide other
activities that support CTE
and may not be occurring
directly in the classroom.
Use of Perkins IV Funds
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
Up to 5 percent may be charged for
direct or indirect costs for
expenditures incurred in activities
required to administer the grant.
Perkins funds for administration
(personnel salaries) cannot exceed
5 percent
TOM TORLAKSON
State Superintendent
of Public Instruction
On p. 221, 222 of the State Plan
(http://www.schoolsmovingup.net/cte/downloads/c
teplan_ch5_122808.pdf), the policy states “No
less than 85 percent of the LEA’s Section 131 or
132 allocation must be expended
to improve or expand….”.
It goes on to state:
“Up to 5 percent of the allocation may be
charged to direct or indirect costs for
expenditures incurred in activities required to
administer the grant.
Up to 10 percent of the allocation may be
expended to support other CTE activities that are
consistent with the purpose of the Act”. The long
standing policy has been that Indirect can only be
claimed based on the actual expenditures.
CTE Program Requirements
TOM TORLAKSON
State Superintendent
of Public Instruction
CTE programs assisted with Perkins IV
funds must incorporate planning,
organization, and instructional elements
determined by the state to be critical to
high-quality CTE programs.
Each CTE program receiving Perkins IV
funds must have the following
components:
CTE Program Requirements
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
1. A sequence of courses that provides
students with coherent and rigorous
content aligned with challenging
academic
standards
and relevant
technical
knowledge
and skills.
CTE Program Requirements
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
2. Be staffed by qualified CTE teachers who
a) possess a standard secondary, singlesubject or designated-subject credential
which authorizes the teaching of the CTE
course(s) to which assigned, and
b) can document employment
experience, outside of education, in the
career pathway addressed by the
program or other evidence of equivalent
proficiency.
CTE Program Requirements
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
3. Focus on current or emerging high skill,
high wage, or high demand occupations.
4. Be aligned with the state’s CTE Model
Curriculum Standards and Framework.
CTE Program Requirements
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
5. Have extensive business and industry
involvement, as evidenced by at least
one business and industry advisory
committee meeting
annually, and
planned business
and industry
involvement in
program activities.
CTE Program Requirements
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
6. Provide for certification of students
who achieve industry-recognized
skill and knowledge requirements.
7. Be aligned with applicable feeder and
advanced-level instruction in the
same career pathway.
CTE Program Requirements
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
8. Integrate the development of CTE and
academic skills in order to prepare
students for immediate employment
upon graduation and for further
education or training.
9. Provide practical applications and
experiences through actual or
simulated work-based learning
assignments.
CTE Program Requirements
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
10. Provide for equitable access and
needed support services of all
students, including special populations
and those preparing for nontraditional
occupations.
CTE Program Requirements
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
11. Include planned
career awareness
and exploration
experiences.
CTE Program Requirements
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
12. Provide for the development of
student leadership skills through an
established career technical student
organization or an alternate strategy
that incorporates this instruction in all
of the courses that make up the
sequence.
CTE Program Requirements
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
13. Use annual evaluation results,
including achieved core indicator
performance levels, to determine
needed program improvements,
modifications, and professional
development activities for staff.
CTE Program Requirements
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
14. Have a systematic plan for
promoting the program to all
concerned groups, including, but
not limited to, students, parents,
counselors, site and district
administrators, and
postsecondary educational
agencies.
Requirements of Sequences of
Courses for CTE Programs
TOM TORLAKSON
State Superintendent
of Public Instruction
Requirements of Sequences of
Courses for CTE Programs
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
• Consist of not less than two
full-year CTE courses with a
combined duration of not less than
300 hours;
• or a single, multiple-hour course
which provides sequential units of
instruction and has a duration of
not less than 300 hours.
Requirements of Sequences of
Courses for CTE Programs
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
• Be coherent: the sequence may
only include CTE courses with
objectives and content that have a
clear and direct relationship to the
occupation(s) or careers targeted
by the program.
Requirements of Sequences of
Courses for CTE Programs
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
• Include introductory and
concentration CTE courses to
develop the skill and knowledge
required for employment and
postsecondary education or
training.
Requirements of Courses
Assisted with Perkins IV Funds
TOM TORLAKSON
State Superintendent
of Public Instruction
• Be integral to an approved CTE
sequence of courses.
• Be explicitly designed to prepare
students with career skills that lead to
employment. (Employment could be at
the completion of high school,
community college, apprenticeship, or
four-year college or university.)
Requirements of Courses Assisted
with Perkins IV Funds (continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
• Have no less than 50 percent of course
curriculum and content directly related to
the development of career knowledge
and skills.
• Have business and industry involvement
in the development and validation of the
curriculum.
• Be taught by a teacher who meets the
CTE teacher credential and occupational
experience qualifications.
Program of Study Requirement
TOM TORLAKSON
State Superintendent
of Public Instruction
• As mandated by Section 122(c)(1)(A)
of Perkins IV, each LEA receiving
Section 131 or 132 funds must have at
least one program of study in place to
receive Perkins IV funds.
• The Program of Study must have been
included in the Local CTE Plan.
Middle School Participation
in the Perkins IV Funds
TOM TORLAKSON
State Superintendent
of Public Instruction
• Middle school (grades seven and
eight) CTE courses may be
assisted with Section 131
(secondary) funds only if the
courses directly lead to an
approved sequences of courses
conducted by a high school.
ROCP Participation in the
Perkins IV Section 131 Funds
TOM TORLAKSON
State Superintendent
of Public Instruction
• ROCPs may receive funds
directed to county offices of
education (COE).
• Section 131 allocations to COEs
will no longer be restricted to court
and community school use.
ROCP Participation in the Perkins
IV Section 131 Funds
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
• Some or all of a COE allocation
could be used for ROCP program
improvements, which could include
programs for court and community
school students.
ROCP Participation in the
Perkins IV Section 131 Funds
TOM TORLAKSON
State Superintendent
of Public Instruction
• Districts may choose to direct their
allocated funds to a consortium
which has an ROCP as the fiscal
agent.
• An ROCP may also become an
eligible recipient of Section 131
funds if one or more districts
determine the following:
ROCP Participation in the Perkins
IV Section 131 Funds
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
• its allocation is insufficient to warrant the
required administrative activities,
• or it is not providing at least one districtfunded CTE course, and
• it chooses to transfer funds to the ROCP.
In these instances, the ROCP may
form a consortium with the district(s)
in order to receive the Section 131
funds.
ROCP Participation in the
Perkins IV Section 131 Funds
TOM TORLAKSON
State Superintendent
of Public Instruction
• ROCP courses that are integral to
coherent sequences of courses
conducted by LEAs that receive
Section 131 funds (unified and
union high school districts) may be
assisted with the funds allocated to
their member LEAs.
Local Funds Required in
District Programs
TOM TORLAKSON
State Superintendent
of Public Instruction
As a condition of receiving Section 131
funds, the LEA must be actively
involved in the delivery of CTE
programs. The LEA must
• provide at least one CTE sequence
of courses that includes at least one
district-funded course.
• provide at least one course in each
industry sector assisted with the
Perkins funds.
Consortium Allocations
TOM TORLAKSON
State Superintendent
of Public Instruction
• Section 131 and 132 consortium
funds may not be redistributed to
individual members for purposes
or programs that benefit only one
member.
No pass through!
Consortium Allocations
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
• Funds allocated to a consortium
formed to meet the minimum
allocation requirement may be
used only for purposes and
programs that are mutually
beneficial to all members of the
consortium.
Use Funds to Support Work
Experience Education
TOM TORLAKSON
State Superintendent
of Public Instruction
Section 131 and 132 funds may not
be used to assist General Work
Experience Education.
Work Experience Education activities may be
assisted with Section 131 and 132 funds if:
• they are a planned and listed component of a
CTE program,
• are integral to one or more of the approved
sequences of courses in the LEA’s local plan
and annual application for funds, and
• comply with applicable State and federal
regulations.
Assurances, Certifications,
Terms, and Conditions
TOM TORLAKSON
State Superintendent
of Public Instruction
• Federal and state assurances and
certifications no longer must be
returned to the CDE.
• The grant application’s signed cover
page commits the LEA to comply with
the assurances, certifications, terms,
and conditions.
Assurances, Certifications,
Terms, and Conditions
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
• Assurances, certifications, grant terms
and conditions should be kept on file
for audits, compliance reviews, or
complaint investigations.
Application Review Process
TOM TORLAKSON
State Superintendent
of Public Instruction
• The review of all applications will
occur during May and June, with
final approval by June 30.
• Each application will be read by the
CDE consultant responsible for the
region within which the LEA is
located.
Application Review Process
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
• If additional information or
revisions are needed in order to
approve the application, the LEA
will have the opportunity to provide
the necessary information.
TOM TORLAKSON
State Superintendent
of Public Instruction
Payment Procedures
and Timeline
TOM TORLAKSON
State Superintendent
of Public Instruction
Perkins IV funds are
provided to LEAs on a
reimbursement basis
only.
Why?
Payment Procedures
TOM TORLAKSON
State Superintendent
of Public Instruction
• U.S. Education Department General
Administrative Regulations (EDGAR)
states that federal funds must be spent
within 72 hours of receipt at the local
level.
• Since that is unlikely to happen in
California; the CDE reimburses LEAs
for approved CTE expenditures.
Payment Timeline
TOM TORLAKSON
State Superintendent
of Public Instruction
Quarterly claims for reimbursements
may be submitted four times a year,
preferably before the deadline date.
Grant
Quarter
Months in which Expenditures
Occurred
Deadline to
Submit
VE-5
First
July, August, September
October 31
Second
October, November,
December
January 31
Third
January, February, March
April 30
Final
April, May, June
September
30
Payment Timeline
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
Filing of a Second Quarter, mid-year,
claim in January is MANDATORY.
Grant
Quarter
Months in which Expenditures
Occurred
Deadline to
Submit VE-5
First
July, August, September
October 31
Second
October, November,
December
January 31
Third
January, February, March
April 30
Final
April, May, June
September
30
Payment Timeline
(continued)
TOM TORLAKSON
State Superintendent
of Public Instruction
• All funds must be expended or
legally obligated by:
June 30, 2012.
• Any funds left unclaimed after
September 30, 2014 will revert to
the CDE for reallocation to other
LEAs in 2015-16.
TOM TORLAKSON
State Superintendent
of Public Instruction
State and Federal
CTE Issues
• Maintenance of Effort
– Using Goal Code 3800
TOM TORLAKSON
State Superintendent
of Public Instruction
• Budget
– Federal Sequestration
– State budget (LCFF)
• Perkins V
Perkins V
TOM TORLAKSON
State Superintendent
of Public Instruction
• Current Perkins IV legislation
provides funds through fiscal year
2012.(School year 2014–15)
• Perkins IV will continue until
congress takes action
• Just beginning discussions in
Washington
Perkins V
TOM TORLAKSON
State Superintendent
of Public Instruction
•
•
•
Emphasis on well-articulated
pathways to college and
employment
Raise the level and quality of
public and private partnerships
Cultivate innovation,
entrepreneurship, and leadership
Perkins V
TOM TORLAKSON
State Superintendent
of Public Instruction
•
•
•
Overhaul the accountability system by
creating uniform participation and
performance measures
Create a stronger, more-effective
evidence base for CTE
Enhance supports for teachers and for
students/parents by ensuring they have
career information and counseling
supports to make better decisions
Perkins V
TOM TORLAKSON
State Superintendent
of Public Instruction
•
•
•
Funding to consortia only
Funding only Programs of Study
leading to a degree, certificate, or
license
Support the identification,
development, testing and scale up
of promising new practices and
delivery systems
Perkins V
TOM TORLAKSON
State Superintendent
of Public Instruction
•
•
Revised accountability system based on
uniformly defined participation and
performance measures, as well as a
better-structured system of rewards and
consequences for performance
Proposal would support programs that
are better aligned with the needs of
employers and industry
E1/E2 and CALPADS
TOM TORLAKSON
State Superintendent
of Public Instruction
• With CALPADS implementing
– All CTE students are Participants
• CTE Students from Courses numbered
4000 or 5000
– Issue
• What if “CTE” class isn’t in 4000 or 5000
TOM TORLAKSON
State Superintendent
of Public Instruction
– Example
» Biology (2603) or Ag Biology (4073)
» Forensics (2115) or Forensic Science
(5840)
» Computer Literacy (2450) or Digital Lit
(4632)
» Web Design (2455) or Essential Web Skills
(4605)
» Computer Sci / Programming (2470) or
Computer Programming/Game Design
(4616)
• Only students from 4000 or 5000 will be
counted as CTE students
TOM TORLAKSON
State Superintendent
of Public Instruction
• CTE Concentrators will be identified by
Pathway
– A concentrator is 50% completed with a
pathway and in the next course
– CTE Concentrators will have a 3 digit
pathway code assigned in their student
record and indicate if they “complete” the
pathway.
• Ex
– AgScience Concentrators need to be id with
pathway 103
– Welding Concentrators will be id with pathway 213
– Programming Concentrators will be id with pathway
173
• CTE info is collected in the End Of
Year Collection.
TOM TORLAKSON
State Superintendent
of Public Instruction
– Along with AP/IB courses, CTE
Concentrator info will be considered
in Career/College Readiness portion
of API
• Info can be found in Code Sets file
at:
http://www.cde.ca.gov/ds/sp/cl/doc
uments/codesets110413.xls
TOM TORLAKSON
State Superintendent
of Public Instruction
Instructions for
Submitting the
Perkins IV Application
Perkins Grant Management
System
TOM TORLAKSON
State Superintendent
of Public Instruction
• The CDE is accepting online
applications only
• Same user ID and password
• The system will lock on:
Thursday, May 1, 2014 at midnight
TOM TORLAKSON
State Superintendent
of Public Instruction
If there are questions
about completing the
Perkins IV
2014–15
Application for
Funding,
contact the CDE
consultant responsible
for your grant.
For More Information
Perkins Web page:
www.cde.ca.gov/ci/ct/pk
Main Phone number PAS Office:
916-324-5706
Perkins E-mail Address:
perkins@cde.ca.gov
CALIFORNIA DEPARTMENT OF EDUCATION
Tom Torlakson, State Superintendent of Public Instruction
TOM TORLAKSON
State Superintendent
of Public Instruction
Thank You