NONCRIMINAL JUSTICE AGENCY USE
OF CRIMINAL JUSTICE
INFORMATION
PRESENTED BY:
MICHIGAN STATE POLICE
CRIMINAL JUSTICE INFORMATION CENTER
AUDIT AND TRAINING SECTION
“A PROUD tradition of SERVICE through EXCELLENCE, INTEGRITY, and COURTESY”
Audit and Training
Section Team
MSP, Audit and Training Section (ATS)
Staff Members
Wade Dakin, Manager
Louanna Hovorka, Analyst
Narcisa Morris, Analyst
Who’s who…
(1 of 2)
The FBI Criminal Justice Information Services (CJIS)
Division is our nation’s central records management for the
information system assisting state’s law enforcement,
governmental, public, and private entities sharing
information for criminal justice and noncriminal justice
purposes.
The FBI designates one criminal justice agency on the
CJIS network as the CJIS Systems Agency (CSA). the
Department of Michigan State Police (MSP) serves as the
CSA for the State of Michigan.
The CSA is duly authorized to oversee the security
management of all Criminal Justice Information (CJI)
exchanges within its state and is responsible for setting,
maintaining, enforcing and reporting compliance to the FBI
CJIS Division for such exchanges.
Who’s Who…
(2 of 2)
The Noncriminal Justice Agencies (NCJA’s) request and
receive fingerprint based criminal history record
Information (CHRI-a subset of CJI) background checks on
individuals permissible by law for the purpose of licensing
and employment
Ultimately making the NCJA the next responsible records
management entity, sharing in the responsibilities of
required security management controls for such
exchanges and meeting these minimum standards
discussed today.
NCJA Audits
(2 of 2)
Audits provide a framework for policies and procedures to
protect CJI confidentiality, security, and integrity; making
compliance reviews necessary.
FBI CJIS conducts a triennially audit of each State on the
use of CJI, including criminal history record information
(CHRI-a subset of CJI).
FBI CJIS triennially audits will include their own randomly
selected audit of NCJA’s.
Title 42 U.S.C., Chapter 140, Subchapter II, 14616; 28
CFR Part 901 § 4, requires MSP ATS to complete audits
on all NCJA’s in the State of Michigan with access to
CJI/CHRI.
STATUTORY
REQUIREMENTS
The following are federal and state legislation and policy
authorizing fingerprint based CHRI background checks for
licensing or employment determinations.
School Employment (SE); MCL 380.1230a, The Revised
School Code
FBI CJIS Security Policy
National Child Protection Act Employment (CPE) & Child
Protection Volunteer (CPV); 42 USC 5119 § 320928 &
National Child Protection Act, including volunteers
The Adam Walsh Act (AWA), where applicable
Formal Audits
(2 of 4)
ATS Audit Criteria
Supporting documentation for fingerprint reason code used
by the agency.
Documentation that indicates CHRI responses
requested are for an authorized purpose as stated in
state and federal laws.
Consent form for fingerprinting
Applicant signature
Date of consent
LIVESCAN FINGERPRINT
REQUEST FORM RI-030
Consent Form
http://www.michigan.gov/documents/msp/ri 030_347358_7.doc
Formal Audits
(3 of 4)
ATS Audit Criteria
CHRI
Date CHRI received
* CHRI responses received for unknown persons are to be handled in the
following manner and made available upon request:
Date received
CHRI date requested was completed
TCN
Individual Name
Agency Personnel (operator)
Date CHRI was destroyed
Destroyed by (operator)
Method of destruction
Formal Audits
(3 of 4)
ATS Audit Criteria
Random fingerprint submission sample
Documentation comparison of requested
transactions by the agency against the report or
requested agency transactions over the previous
365 days (provided ahead by MSP auditors).
Formal Audits
(4 of 4)
Reviewing:
Supporting Documentations
User Agreements
Local Agency Security Officer (LASO)
Personnel Security
Media Protection
Controlled Area
Standard Authentication
Secondary Dissemination
Audit Record Retention
Incident Response
Security Awareness Training
Request Copy of CHRI
CHRI is only sent to the original requestor. If responses are not
received agencies may make a request for responses from
original print submission in the following manner:
After two weeks of original print submission request must
be made by e-mail: msp-crd-applhelp@michigan.gov
After three months of original print submission request
must be made by U.S. mail accompanied by a $15.00
processing fee.
Michigan State Police
CJIC – Applicant Help
P O Box 30634
Lansing, MI 48909
After six months of original print submission NO request
must be made. The process starts again with a new set
of fingerprints and associated processing fees.
CHRI Questions
Out of state CHRI questions must be directed to that state
of record.
If you have Michigan CHRI questions please refer to:
www.michigan.gov/ichat Tutorial – “How to read a
criminal history (CH)”
msp-crd-applhelp@michigan.gov Applicant help desk
If you need assistance or have questions about ICHAT
please refer to:
ICHAT help desk phone number, (517) 241-0713
ICHAT help desk, msp-crd-ichathelp@michigan.gov
Other Useful Sites
MSP Security Awareness Training
http://www.michigan.gov/lein
Security and Management Control Outsource Standards
for Non-Channelers
http://www.fbi.gov/aboutus/cjis/cc/library/11032010_nonchanneler_os.pdf
ICHAT – Internet Criminal History Access Tool (Michigan
name check histories only)
www.michigan.gov/ichat
PSOR – Public Sex Offender Registry (Michigan)
www.mipsor.state.mi.us
OTIS – Offender Tracking Information System
www.state.mi.us/mdoc/asp.otis2.html
NCJA Compliance Audit
Information Sheet
NCJA LASO Appointment
NCJA INCIDENT REPORTING FORM
NCJA User Agreement,
RI-087 (8/2001)
http://www.michigan.gov/documents/msp/ri-087_362104_7.doc
THANK YOU !!!!!
For your time and attention – we look
forward to working with you in the near
future…