“Court House Information Processing
System” as it pertains to 2.420
Manatee County Clerk of Circuit Court
R B “Chips” Shore, Clerk
Presenters: Chips Shore & Jeff Taylor
A Three Legged Stool

Clerks requirements


Filers requirements


All must file electronically in all case types by October of
this year
Judges Requirements


Must go to electronic files per Florida Legislative act.
Are you kidding
Need all three to have cost replacement in our
offices
Discussion Topics
Court House Information Processing System

Confidentiality



Subscriber Roles
Case & Document Security
Redaction & Viewable On Request© (VOR)

Live Web Demonstration

How Manatee can Help You
Subscriber Role Pyramid
PUBLIC
INTERNET
Restricted Access
SUBSCRIBER / PUBLIC
IN CLERK’S OFFICE
GENERAL GOVERNMENT
& AGENTS
TAX COLLECTOR
& PROPERTY APPRAISER
SCHOOL BOARD TRUANCY
ATTORNEY GENERAL /
DEPT. OF CHILDREN & FAMILY
LAW ENFORCEMENT
Broader Access
Confidentiality

Case Type Security


Document Security



Compare the type of case against the User accessing it and
determine whether access is permitted
Based on the type of document
Access is permitted based on User role/permissions
Information within Documents


Redaction
Viewable on Request© (VOR) documents
Security Types





Public
Viewable on Request© (VOR)*
Confidential
Sealed
Expunged
Viewable on Request (VOR©)
Has been extremely important

When a user clicks on a document that is
VOR, instead of being able to view it, a
request is generated to a clerk who redacts
personal numbers or the identity of victims of
sexual or child abuse

Examples:


Cases: Criminal Sexual or Child Abuse,
Sexual Violence
Documents: Depositions,
Transcripts, Letters
Viewable on Request©
Docs we determined to be Sensitive

Notification:
Once requested and reviewed, an email is sent
to the requestor and then they can view it

Subsequent Views:
Once reviewed the document becomes a public
document and next person does not have to
request review
Redaction

Three Pass Redaction

aiRedact (Mentis Technology)

All Court Records

Upfront Workflow

Viewable On Request© Redaction using aiRedact

Public or Subscriber VOR Requests
Web Demo
www.manateeclerk.org
How Can We Help You Provide Public Access

Customer Types Defined by Access Roles

Security Matrix:



Case Type
Document Type
Pilot Site Source Code
Questions
Jeff Taylor
jeff.taylor@manateeclerk.com
R B “Chips” Shore
chips.shore@manateeclerk.com