PACTS Online Tools
Adriana Golumbeanu, Loretta Brown and
Randall Richardson
Office of Federal Programs
PACTS
Program Audit and
Compliance Tracking System
PACTS
A four-tiered compliance monitoring
system
To fulfill oversight responsibilities as
required by the No Child Left Behind Act
and ESEA
Monitors legal requirements
Agenda
PACTS Overview
– Telephone
– Onsite
– Self Survey
PACTS
– Resources and tools
Procedure for Monitoring
the Three-year Cohort
All districts are randomly selected for
compliance monitoring in a three-year
cycle
Each year 1/3 of the districts receiving
titles I,II-A, III, VIB, IDEA-B and ECSE
funds are monitored.
Basic PACTS Framework
Onsite
Telephone
Self Survey
Compliance Framework: Four-Tiered Approach
Data Quality Review
Review Criteria for Onsite
10% including the urban
LEAs receive an onsite
if:
1) Are in Priority, Focus, Alert
and SI status
2) Have an allocation greater
than $300,000
Telephone Survey Criteria
District Level leadership
changes
Audit/Monitoring/CCIP
issues
Random Selection/Last
review date/Consultant
initiated
Self Survey Criteria
All LEAs in the cohort for the
present fiscal year must complete
PACTS Self Survey.
If LEAs in the cohort do not
complete the Self Survey
they must do a Telephone Survey in
the following year
PACTS Self Survey
All users must have a
SAFE account
The LEA OEDS-R
administrator can give
access.
All superintendents
have the password to
SAFE.
Self-evaluation: Access:
Click on PACTS once you log
in to SAFE
PACTS
Access: Click on Audit and
Compliance-Federal
Programs (PACTS-Federal)
Access: Overview
Access: Questions
Check the box to indicate the documentation
Telephone and Onsite
• Questions layout-like the Self Survey
• Schedule Tab
• Compliance Docs Tab-documentation
required (red asterisk for the Telephone Survey)
• Onsite-more extensive than the Telephone
Technical Assistance
• TA if items are completed but not meeting
requirements
• Many times-deadlines, make sure to check
Noncompliance
• If items are not compliant- red
• Issues/Caps items are created
• The LEA will have to create a Corrective
Action Plan and submit it to PACTS
• Follow-up with a Telephone Survey the next
year
Compliance Tools Review
•
•
•
•
•
CCIP application
Telephone Survey Document
Onsite Review Document
CCIP Notes
Consultant Checklist
PACTS Support Materials: in the
CCIP, Document library
Identify Key Staff
Leadership
Staff
Federal Programs Consultant
Key Contact
Questions
Interview arrangements
Document requests
Logistics
What to Share
LEA parent involvement policy
School parent involvement plan
School-Parent Compact
What to Share
Annual Meeting
Parents Right-to-Know
What NOT to Share
Student Identification
Do not upload large documents
(financial/fiduciary, HQT worksheets for all
teachers/tutors/paraprofessionals), etc.
Any large documents should be kept
available on site
PACTS Documentation
Create a folder for each
category
Provide letters, surveys,
data or assurances needed
to comply with the criteria
Review the PACTS
document requirements
PACTS Documentation
How long should the documents be kept?
3 years
What documents should we keep?
E.g. Comparability reports (knowledge
management/institutional memory)
Where should the documents be kept?
District and school offices
Non Public
Make sure to:
Collect evidence of consultation
Review process and collect all contracts for
services provided to non-public schools
Goods and services procurement is at the
district level.
Collaborate
Some regions have
meetings and share best
practices, review materials,
programs, documentation
strategies, or navigation
techniques for federal
programs.
Organize your documents
and materials.
Prep The Principals
Make sure that
the Principal
understands
Title I
requirements
and is able to
articulate
program design
and
implementation.
Title I was not built in a day
Principals should
embrace the
ideology of Title I
requirements
and effectively
implement the
program to
benefit the
students.
Ask questions
If you do
not
understand
what is
needed ask
clarifying
questions
PACTS Findings
HQT
Parent Right to Know
Fiscal
– Equipment and Time
and Effort
– Procurement
Technical Assistance
What are the gaps in the program and how
better understanding can remedy gaps
Corrective Action
Steps to be taken and required actions
What to submit to ODE
What happens next
Questions?
For More Information
education.ohio.gov
Social Media
Ohio Families and Education
Ohio Teachers’ Homeroom
ohio-department-of-education
storify.com/ohioEdDept
@OHEducation
OhioEdDept