School Counselors’
Evaluation System
Orientation
SY11-12
School Counseling Office, SSS
Gail Smith, Supervisor
Evaluation Systems Office, HR
Jan Holley, PHR, Director
Cobb Keys School Counselor
Evaluation System
 Standards-Based
Alignment
 ASCA
National
Model
 CCSD Strategic
Plan & Focus
Cobb Keys School Counselor
Evaluation System
Poses 3 major questions ~
 How does the counselor manage?
 How does the counselor deliver?
 Is the school counselor accountable?
Standards-based expectations ~




Foundation
Delivery System
Management
Accountability
Cobb Keys School Counselor
Evaluation System
School Counselor Evaluation System
 School Counselor/Administration Partnership
Agreement
 Performance Rubric with Examples of Evidence

Glossary of Terminology
 Observation Form
 Annual Performance Report
 Guidelines/Instructions
 Templates
Cobb Keys School Counselor
Evaluation System
School Counselor/ Administration
Partnership Agreement
 Student Assignment
 Support Services Staff
 Accountability
 Specific, Individual Counselor Responsibilities
 Programmatic Delivery
 Professional Collaboration
 Other
Cobb Keys School Counselor
Evaluation System
Standard 1: Accountability (A)
The professional school counselor monitors
and evaluates the processes and results of
the school counseling program.
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Cobb Keys School Counselor
Evaluation System
Elements: Accountability (A)
 A 1 The professional school counselor collects data for school
counseling activities and interventions.
 A 2 The professional school counselor submits a written results
report for his/her school counseling activities and interventions.
 A 3 The professional school counselor uses the guidance
curriculum and closing-the-gap data to evaluate and plan future
school counseling activities.
 A 4 The professional school counselor contributes to an annual
program audit of the school counseling program.
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Cobb Keys School Counselor
Evaluation System
Standard 2: Foundation (F)
The professional school counselor plans and
organizes the foundation of a standardsbased, data-driven comprehensive school
counseling program that is aligned with the
school strategic plan and the district
comprehensive school counseling model.
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Cobb Keys School Counselor
Evaluation System
Elements: Foundation (F)

F 1 The professional school counselor articulates
and demonstrates the school counseling program
mission.
 F 2 The professional school counselor articulates
and demonstrates the beliefs and philosophy of
the school counseling program that is aligned with
the school strategic plan.
 F 3 The professional school counselor utilizes the
American School Counselor Association (ASCA)
national standards to develop the content of the
school counseling curriculum.
 F 4 The professional school counselor plans a
school counseling program in the three domains of
academic, career, and personal/social
development to promote and enhance student
achievement.
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Cobb Keys School Counselor
Evaluation System
Standard 3: Delivery System (DS)
The professional school counselor delivers
a comprehensive school counseling
program through school guidance
curriculum, individual student planning,
responsive services, and system support.
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Cobb Keys School Counselor
Evaluation System
Elements: Delivery System (DS)
 DS 1 The professional school counselor provides all students with a
school guidance curriculum that is comprehensive in scope, proactive in
nature, and developmental in design.
 DS 2 The professional school counselor coordinates ongoing systemic
activities designed to help students on an individual or small group basis
to establish personal goals and develop future plans.
 DS 3 The professional school counselor addresses the immediate
needs or concerns of students by providing specific ongoing responsive
services such as consultation, individual or small group counseling,
crisis counseling, referrals, and peer facilitation.
 DS 4 The professional school counselor maintains and enhances
the total school counseling program by providing system support
through professional development, consultation, collaboration,
and program management.
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Cobb Keys School Counselor
Evaluation System
Standard 4: Management (M)
The professional school counselor manages a
comprehensive school counseling program.
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Cobb Keys School Counselor
Evaluation System
Elements: Management (MS)
 MS 1 The professional school counselor works with school
administration to develop an individual Partnership Agreement defining
the school counselor’s role in the school counseling program.
 MS 2 The professional school counselor establishes and convenes a
school counseling advisory council for the comprehensive school
counseling program.
 MS 3 The professional school counselor participates in the design
and implementation of school guidance curriculum and closing the
gap action plans aligning with school and school counseling program
goals.
 MS 4 The professional school counselor organizes and manages
time to implement an effective school counseling program.
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Cobb Keys School Counselor
Evaluation System
1. School Counselor Orientation – This is it!
2. School Counselor/Administration Partnership
Agreement
1. Pre-observation Conference with assigned
Evaluator

Optional, unless requested
3. Classroom Observation(s)
 Required - One announced observation


30 min. minimum
Two observations, if 3 yrs. or less school
counseling experience
 1st - First semester
 2nd may be unannounced
Cobb Keys School Counselor
Evaluation System
3. Classroom Observation(s)
 Delivery System (DS) Standard

The professional school counselor delivers a
comprehensive school counseling program through
school guidance curriculum, individual student planning,
responsive services, and system support

16 DS Standard Components Observed


Each rated with a Yes or No
NA Option for #3 & #16 only
Cobb Keys School Counselor
Evaluation System
3. Classroom Observation(s)

Lesson Plans
 The review and assessment of school
counselor’s lesson plans (before, during, and/or
after the observation) will enable the evaluator
to respond to the Observation Standard
components.
Expectations regarding when and how lesson
plans will be reviewed will be established and
communicated by local school administration.
Cobb Keys School Counselor
Evaluation System
3. Classroom Observation(s)
 Preparing for a school counselor
observation



Review School Counselor Observation Form
Review School Counselor Performance
Rubric with Examples of Evidence &
Glossary
Request pre-observation conference, if
desired
Cobb Keys School Counselor
Evaluation System
4. Observation Feedback Conferences



Evaluator conducts feedback conference within
10 school days after each observation
Reviews completed observation form
Evaluator and counselor sign and date the
observation form

Counselor’s Signature Date must be the
actual date of feedback conference and
indicates receipt, not agreement with findings
Cobb Keys School Counselor
Evaluation System
The Annual Evaluation Process
 Observations and year-long performance
 Performance Rubric Standards and Elements
 Counselor Documentation Reviewed
 School Counselor/Administrator Partnership
Agreement
 Closing the Gap Action Plan & Results, if available
 Guidance Curriculum Action Plan & Results, if
available
 Program Audit
 Curriculum Crosswalk
 Other
Cobb Keys School Counselor
Evaluation System
5. The Annual Evaluation Process
Your evaluator will complete the Annual Report Form
 Reviewing Rubric and evidence, Evaluator will
assign a rating to each Performance Standard
Element



Proficient
Emerging
Not Evident
Cobb Keys School Counselor
Evaluation System
Next, your evaluator will
assign a rating to each
of 12 Professional
Duties and
Responsibilities (D&R)



Unsatisfactory
Needs Improvement
Satisfactory
Cobb Keys School Counselor
Evaluation System
Which results in an Overall PDR Summary Rating for
this section…

Unsatisfactory


Needs Improvement


More than 3 “N” or 2 or more “U” ratings (PDP)
3 “N” ratings or 1 “U” rating (PDP)
Satisfactory

No more than 2 “N” and no “U” ratings
Cobb Keys School Counselor
Evaluation System
Professional Duties &
Responsibilities (PDR)
1. Reports to work as assigned
2. Maintains accurate, complete, and
appropriate records, files, and provides
for confidentiality of student records.
3. Demonstrates ethical behavior as
outlined in the American School
Counselor Association Code of Ethics
and the PSC Code of Ethics
4. Demonstrates effective listening,
writing, and speaking skills in a variety
of settings
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Cobb Keys School Counselor
Evaluation System
Professional Duties &
Responsibilities (PDR)
5. Interacts in a professional manner
with students, parents, staff, and
community.
6. Develops positive relationships with
students, fostering personal growth,
service to others, and academic
achievement.
7. Makes student referrals when
necessary.
8. Actively supports the School
Strategic Plan
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Cobb Keys School Counselor
Evaluation System
12 Professional Duties and
Responsibilities (PDR)
9. Enforces school procedures concerning
student conduct and discipline.
10. Attends and participates in faculty
meeting and professional learning
opportunities.
11. Keeps informed of laws, regulations, and
policies pertaining to school counseling
and school/system operations.
12. Adheres to school or system policies
regarding school counselor absences.
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Cobb Keys School Counselor
Evaluation System
Combined, these ratings result in the Overall Performance Rating…
 Unsatisfactory
 Four or more Not Evident Element ratings or
Unsatisfactory summary rating on PDR
 Emerging
 Fewer than twelve Proficient Element ratings with no
more than 3 Not Evident Element ratings & Satisfactory
or Needs Improvement summary rating on PDR
 Proficient
 Twelve or more Proficient Element ratings
with
no Not Evident ratings & a Satisfactory
summary
rating on PDR
Cobb Keys School Counselor
Evaluation System
6. Annual Evaluation Conference

Evaluator and Counselor meet for annual
conference


Evaluator and Counselor sign & date the annual
report

Your signature indicates receipt of annual report
You may write comments in the Comments section
of the form

If you wish to submit comments later, they
must be received by your evaluator within
10 school days
Cobb Keys School Counselor
Evaluation System
How is a School Counselor
Registrar evaluated (HS only)?
 School Counselor Registrar Job
Description with ratings assigned by
evaluator
 Annual Alternate Summary Form
Professional Duties and
Responsibility Ratings assigned by
evaluator
 Overall annual rating assigned by
evaluator

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All Certified Evaluations
IMPORTANT!!!
OCGA 20-2-210 –
In compliance with Georgia
law, ALL certified evaluation
activity must be completed
prior to April 1, 2012!
All activity related to your
evaluation must be
completed prior to this
deadline.
This includes:
Observations
Feedback conferences
Annual evaluation
conferences
 No Surprises!
You should never be able to say….I thought I
was doing fine all year, but I received a
“Unsatisfactory” rating.
No employee, certified or classified, should
receive an overall Unsatisfactory rating
unless he/she has been informed in writing
of specific performance concerns during the
year.
Principals may, at their discretion, place an
employee on a PDP to support identified
deficiencies.
ALL Evaluations
Impact of Overall
Unsatisfactory Rating


Per PSC Regulation, any certified
employee earning an overall
Unsatisfactory rating must be
entered on the PSC’s
Unsatisfactory Database
This results in the employee’s
salary being frozen at same salary
step for next school year
All Evaluations
Appealing Annual Performance Report
Ratings



If you wish to specifically appeal any rating on
your annual evaluation, you must complete
and submit the District appeal form to your
principal within 10 school days
See Appeal Form and Instructions (EMWeb)
You will receive a response from your principal
within 20 school days of his/her receipt of your
appeal
Questions?