1
Bihar at Glance
1
Area in Sq .Kms
94,163
2
No.of Districts
38
4
No. of Municipal Corporations
11
7
No.of Blocks
534
8
No.of Villages
45,103
9
No .of Gram Panchayats
11
Population
12
Male and Female Sex Ratio
13
Population Growth rate – 2001-2011
25.07%
14
Percentage of population - Urban
11.30%
15
Percentage of population - Rural
88.70%
8471
10,38,04,63
1000: 916
Management Structure-MDM Bihar
State Level
Education Department
Directorate of MDM/Bihar Raya Madhyan
Bhojan Yojana Samiti (BRMBYS)
State level steering
cum Monitoring
committee
Director/DD/OSD/Asst. Dir/Jr.
Monitoring Officer/IT Manager/Data Admin/Finance
Manager/AO/ APC/Nutrition Expert/
Accountant/Asst/Steno/ Computer Operator
District Level
Block Level
School Level
District in charge of MDM (Bihar
Administrative Service)/DC/DRP/Accountant / executive
Assistant
District level steering cum
Monitoring committee
BLOCK RESOURCE PERSON
Block level Steering cum
Monitoring committee
Headmaster/Senior Most Teacher
Vidyalaya Shiksha Samiti
(VSS)
3
PAB approval Vs Achievement 2013-14
As per PAB approval
Sl.
No
Type of Schools
1.
Primary (I to V) Govt.
+LB+GA Schools
No. of
children
No. of
Schools
No. of
children
Availed
39927
9400000
39225
9294501
595
14788
525
4962
40522
9414788
39750
9299463
29716
3500000
29310
3644097
Total
29716
3500000
69060
3644097
GRAND TOTAL
70238
12914788
69892
12943650
NCLP
Total
2
No. of
Schools
Achievement
Primary with Upper
Primary (I to VIII) Govt.
+ GA+LB
MDM Working Days : Mid Day Meal provided for152 days in primary and 151 days in upper
primary against 171 approved days for 2013-14 upto December
Release & Expenditure 2013-14 (in Lakhs)
COMPONENT
Opening
Balance of
GOI as on
1.4.2013
GOI
Release
GOB
Release
Total fund
available
in 2013-14
Expenditure till
31.12.2013
Cooking cost
73685.37
Cost of Food
grains
10256.62
Cook-cumhelper
5124.21
125245.60
27383.98
152629.60
12893.85
Transportation
1722.65
MME
1776.74
Total
5124.21
125245.60
Kitchen shed
11385.14
553.13
Kitchen device
1788.00
1664.70
27383.98
152629.60
100335.23
7311.94
19250.21
11890.87
2988.00
6440.70
6440.70
Coverage - Against Enrolment / PAB in 2013-14
Quarter
Average per
Coverage
day
Coverage
Enrolment(201 PAB (12-13)
against
Beneficiaries
against PAB
2-13)
Enrolment
in (2012-13)
First
19445150
12914788
12242233
63
95
Second
19845548
12914788
13031012
66
101
Third
19516230
12914788
13460965
69
104
COVERAGE AGAINST ENROLMENT
2011-12
Quarter
2012-13
2013-14
Average per
Average per
Average per
Enrolment(2
day
% against Enrolment
day
% against Enrolment(
day
% against
011-12)
beneficiaries Enrolment (2012-13) beneficiaries Enrolment 2013-14)
beneficiaries in Enrolment
in (2011-12)
in (2012-13)
(2013-14)
1st Quarter
20498092
9265090
45
19845548
7958112
40
19445150
12242233
63
2nd Quarter
20498092
9204598
45
19845548
11831046
60
19845548
13031012
66
8260042
40
19516230
12398335
64
19516230
13460965
69
13289440
68
11369233
58
3rd Quarter
20498092
4th Quarter
20498092
8912002
43
19516230
State Average
20498092
8910433
43
19680889
Kitchen Shed status in 2013-14
Year
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
Total
 Unspent
Total unit Amount
Not
Constru Inprogr
Expendi unspent
sanction Sanctio
Constru
cted
ess
ture balance
ed
ned
cted
16050
9630
16050
0
0
9630
0
15059 9035.4 15059
0
0
9035
0
31078 18647 12103
0
0
7262
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3790
8060.8
3790
0
0
8061
0
18975 11385
6703
0
12272
4022
7363
573*
553.13
0
0
0
0
0
85525 57311 53705
0
12272 38010
7363
amount Rs.11385.14 lakhs of 18975 units sanctioned in 2008-09 returned to GOI in
2010-11 . Again GOI returned in 2012.-13. out of 18975 units only 6703 unit amount released to
school having land for construction of kitchen shed. fund for 12272 unit will be utilised against the
demand generated in time for schools sanctioned upto 2010-11.
Currently, we need 1358 units for the schools santioned after 2010-11 upto 2013-14.
Funds for 470 out of 573 kitchen shed sanctoned in PAB 2013-14 were received in last week of
January 2014. rest 103 kitchen shed funds are pending.
Food grains Flow
Food Corporation of India
State Food Corporation (SFC)–Nodal Agency
District wise Online advice generation( MIS)
Block Resource Person and Local Private
contractor
Schools
Fund Flow
Fund released by GOI
Approval by The Minister
Approval by the E.C
Approval by the Cabinet
Issue of Sanctioning order
Withdrawal from treasury
Fund released by BRMYS to districts
Fund released to the schoolsdistrict online advice generation
system
Initiatives taken in 2013-14
 Strengthening
of management structure: District
program manager (DPM), state level finance manager
and I.T manager post created and appointment have
been for the betterment of the scheme.
 The monthly state level meeting of district MDM incharges, officers of the SFC, FCI, vendors and related
banks are organized regularly to identify the problems
and solve them.
 Monthly review meetings of BRP of low performing
blocks.
 The honorarium of headquarter and field level officer
and staff revised on the basis of CPI index.
Initiatives taken in 2013-14 contd..
 The tablet PC based inspection will be now implemented across state after





successful pilot study.
Provision of plates and glass from state fund.
Additional Provision of Rs 5000 per school for procurement and
replacement of kitchen devices.
Release of Rs. 39 crores from state own resources for repairing of old
kitchen shed in three category @Rs.15000/-, Rs.10,000/and Rs.5000/Fund for mat for sitting and Apron with cap @Rs 125 per cook resp.
released to schools.
Fund for storage bins and storage trunks( state resources) provided to
schools for better storage of foodgrains and condiments.
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Initiatives 2013-14 – Ranking of District performance
 The revised performance based ranking of












the districts has been
started since January 2014. System of recognizing performing officers
put in place.
Criteria for ranking are :
Average Per day beneficiary against Enrollment
MDM working days
Mdm Functional School as Per MIS
Dopahar(IVRS) Performance
Human Resource
Kitchen shed
FCI Payment
School. Inspection As Per MIS
Steering-Cum-Monitoring Committee Meetings
Number of Cooks
Cook-cum-Helper's Payment
• Block level performance evaluation system launched in January 2014.
Capacity Building
 The district MDM in-charges were sent to
National Productivity Council, Jaipur for office
Administration and Management Training
Program.
 Four day residential training of Field officers and
staff was conducted for management and
sensitisation.
 One day training of 70000 Head masters, 70000
VSS members and 220000 cook cum helpers is
being
conducted
for
preparation
and
management of the scheme.
Initiatives 2013-14 - Dopahar - IVRS
 In Dopahar(IVRS) weekly and daily monitoring for
meal not served has been introduced.
 Data received Through IVRS is available on Dopahar.org for
public view to ensure transparency .
 Third question changed on quarterly basis of priority of
the issues and for sensitisation.
 Dedicated Toll free number for Public Grievance redressal
system – 1800-345-6208 has been launched.
 Strengthening of Web-based MIS and MDM functioning process
integration with MIS
 Food grain and fund sub allotment to schools through MIS, Flat
file generation for bulk fund transfer for Cooking Cost and Cook
Cum Helper honorarium.
Financial Management and Accounting
• Accounts
manual has been prepared
and adopted.
• Tally is being implemented.
• A CA firm for statutory audit has been
engaged.
• Internal audit will be taken up soon after
general elections
Monitoring
 Surprise school visit by Principal Secretary , Secretary
Primary Education and Director MDM
 Directorate level officers visit of districts started since
Dec-13 – one third districts covered every month.
 Surprise and regular inspections by MDM I/C and BRP
 Inspections by other officers of education
department – DEO, DPO, PO and BEEO
 Inspections by other officers of the district
 Inspection reports are available on MIS.
Monitoring contd.
 State Level SMC meeting was conducted on
14.11.2013 And 19.02.2014 under the
chairmanship of Chief Secretary.
 District Level steering – cum – Monitoring
Committee meetings are held on quarterly
basis. Emphasis on Regular meeting is being
pursued.
 Block Level steering – cum – Monitoring
Committee meetings are held on quarterly
basis.
Action plan for 2014-15
 Strengthening of management structure- BRP for
every 15 panchayats, DRP for every 700 schools.
District IT manager and Account manager proposed
on revision of MME rates.
 Comprehensive training program planned for all
levels of personnel – Cooks (2 days), BRPs (5 days),
Accountants (5 days) MDM In-charge (5 days)
 All schools will be provided with nail cutter, soap and
drinking water drums.
Action plan for 2014-15
 Plan to provide CUG Mobile connection and tablet PC
to all Block Resource persons – pilot testing done
 Implementation of mobile based inspection system –
geo-tagging and time-stamping of inspection photos
 Inspection reports uploaded in MIS and can be
analysed and collated – even matched with IVRS data
 Planning to integrate MIS and IVRS databases for
better monitoring and improving data integrity
 Creating photo database of kitchen sheds, cooks and
other infrastructure.
Issues relating to FCI
 Delay in issue of RO.
 Issues of timely availability of food grains in godown
 Labour unrest in some godowns –
 Issue of closed Godown –Bhagalpur, Darbhanga,
Nawada
 FAQ -Poor quality of rice
 Delay in submission of bills-Kaimur,Gaya
,Jehanabad,Jamui, Khagaria,Patna
Payment of cost of food grains in 2013-14
Bill Raised by FCI
Payment made to FCI
Total bills raised by FCI Total payments made to
till jan 2014 - Rs. 11936 FCI till feb 2014 – Rs.
lakhs
10618 lakhs
Previous year pending bills – 1.5 crore
Proposal for 2014-15
Other issues
 Increase in conversion cost should be linked to
food inflation index and increase should be
effective from 1.4.2014.
 A comprehensive study may be undertaken to
determine the adequacy of conversion cost
 First fund release in 2013-14 was in Month of May –
creating difficulty in running the scheme in 1st
Quarter – Need to look at alternatives
PROPOSALS AND RECOMMENDATIONS for 2013-14
S.No
Component
PAB Approved
in 2013-14
Proposal for 2014-15
1
Children (I-V)
9400000
9600000
2
Children(I-VIII)
3500000
3800000
3
NCLP
56755
25000
4
Working Days
230
245
5
Kitchen cum
store
573
1358 school ( land have been
procured ) and Release of Balance of 103
kitchen shed amount sanctioned in 2013-14)
6
Kitchen device
6270
1718 units @Rs.15000/- and 4777 units for
replacement @ Rs.15,000/- per unit(based on
market survey)
7
Cook-Cum Helper
2,31,811
2,45,316 (additional 13,505 in 2014-15)
8
Transportation
cost
Rs.750/ - per MT
Rs.1290/-per M.T(Rs 79/-SFC+Rs.40/contractor + Rs.10/- Labor charge
Proposal for Procurement of Kitchen Device
 Additional demand of Rs.10000/-per school for
replacement of sanctioned Kitchen Devices during
2005-06,2006-07 and 2007-08 .
 Based on market survey cost of kitchen devices per
school on average comes to Rs. 15,000/-.
Proposal for increase in Transportation Cost
Component
Approved in 2013-14
Transportation Cost
Rs.750/ - per MT
Proposal for 2014-15
Rs.1290/ - per MT
1. The present rate is more than 5 years old.
2. Inflation in all costs associated with transportation like fuel, labour, etc.
3. After repeated tenders in some blocks very few contractors participate in the
tenders
4. Out of 534 blocks in the state 69 block do not have transporter leading to
difficulties.
THANK YOU
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