Supplier Meeting
regarding supply of
Low Carbon Vending Services
Steph Holmes
Head of Procurement
Jessica Osowski
Category Manager – Business Services
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Agenda
• 09.30- Registration and refreshments
• 10.00- Welcome and introduction to the day
• 10.10- The Low Carbon Vending Services Project, the
INNOCAT Project and Procurement Process
Questions and discussion
• 11.00- Workshop session and feedback
• 12.00- Closing address- Mrs Pat McGrath- Director of
Accommodation and Commercial Services
• 12.10- Coffee and networking
• 12.30- Self-guided Site Visit- Please see the campus
map at the back of the room.
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Who is here today?
• Representation from the:
• Supply chain
• UoS project team
• Buyers group
• INNOCAT
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Our commitment to low carbon
• Challenging carbon reduction target
• 43% reduction by 2020 on a 2005 baseline
• Vending is one of a number of carbon reduction projects:
• Others include:
• Combined Heat and Power for Western Bank
• Energy saving initiatives
• Green Impact (an environmental accreditation and awards
scheme run by the National Union of Students)
• Commitment to sustainable procurement through the DEFRA
flexible framework
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Low Carbon Vending Services
• UoS current vending service
contract
• ends November 2015
• Review of requirements
• Customer demand
staff, students, visitors
• Carbon strategy
operational and embedded
carbon
• Collaboration with other buyers
University's Sustainable
Procurement Group
INNOCAT
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Current Scope and Scale
• University of Sheffield and Students Union – 75
vending machines
• Wider buyers group - still growing……in excess of 1000
• Currently contract split between 3 suppliers
• Mixture of:
• Cold drinks
• Hot drinks
• Confectionery
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Market Engagement
• Communicated the ‘unmet need’
• Early market engagement
• Pre-procurement
• Invited your views on the feasibility of the
requirement and the capability and capacity of the
market to offer a solution
• Contribute to achieving improvements in one or more
aspects of the requirement
• Contribute to a total solution
• Provide a total solution, or
• Deliver incremental improvements or a step change in the
short, medium and long term.
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The unmet need is for a vending
service that will:
• Meet the current and future vending needs of the
customer population and client
• Demonstrate a progressive reduction in
operational and embodied carbon over the life of
the contract
• Deliver a net positive income stream for the client
(based on whole life cycle costs)
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Buyers Group
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Response from the supply chain?
• Positive - clearly some suppliers motivated
• Confident that we can deliver progressive reduction in
carbon footprint without compromising income and
quality
• Need to work together with supplier(s)
• Develop a procurement strategy and contract that
facilitates the required outcomes
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Procurement Strategy
• Following market engagement we will develop a
Procurement Strategy
• Specification
• Procurement approach
• Evaluation criteria
• Contract arrangements
How can our procurement process support on-going supply
chain innovation to deliver a progressively lower carbon
vending services?
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Indicative Procurement Timeline
• Nov/Dec 2014 – Summary findings of market
consultation – opportunity to comment
• End Jan 2015– Advertise tender and pre-qualification
• End Feb 2015– ITPD distributed
• May 2015– Competitive Dialogue
• August 2015– Best and Final offers
• Autumn 2015 – Award
• Jan 2016 – New contract on site
09/04/2015 © The University of Sheffield