FDOT – DISTRICT 4 – LAP CONTACT INFORMATION
Local Agency Program for Federal Aid Projects
Ellen Daniel:
Arleen Dano:
Yanique Hopkins:
Alex Mendez:
Daryl Schneider:
Local Program Engineer – (954) 777-4480
Broward County – (954) 777-4619
Palm Beach – (954) 777-4561
Martin, St. Lucie and Indian River – (954) 777-4522
Application Support for All Counties – (954) 233-4919
• Established the new Transportation
Alternatives Program (TAP) last year.
Combines the previous separately
funded programs: Transportation
Enhancements and Safe Routes to
School (SRTS).
2014 APPLICATION CYCLE FUNDING
FISCAL YEAR 2017/18
County
Fiscal Year 17/18 Funding
Estimate
Last Year’s Estimate
Broward
$4,407,749
$2,554,202
Palm Beach
$3,159,707
$1,841,398
Martin
$359,853
$199,119
St. Lucie
$650,915
$360,197
Indian River
$458,174
N/A
FIGURES ABOVE ARE SUBJECT TO CHANGE
ELIGIBLE PROJECTS
1.
On-road and off-road trail facilities for pedestrians, bicyclists, and other non-motorized forms of
transportation
2.
Infrastructure-related projects and systems that will provide safe routes for non-drivers to access
daily needs
3.
Conversion of abandoned railroad corridors for trails
4.
Construction of turnouts, overlooks, and viewing areas
5.
Community improvement activities
6.
Environmental mitigation activity
7.
Safe routes to school program
ON- AND OFF-ROAD FACILITIES FOR NONMOTORIZED FORMS OF TRANSPORTATION

Sidewalks

Bicycle Infrastructure

Pedestrian & Bicycle Signals
ON- AND OFF-ROAD FACILITIES FOR NON-MOTORIZED
FORMS OF TRANSPORTATION (CONT.)

Traffic Calming

Safety Related
Infrastructure, Pedestrian
Level Lighting

ADA Compliance Required!
INFRASTRUCTURE RELATED PROJECTS AND SYSTEMS
TO PROVIDE SAFE ROUTES FOR NON-DRIVERS

Children

Older Adults

Individuals with
Disabilities
CONVERSION OF ABANDONED RAILROAD CORRIDORS
 Trails for pedestrians,
bicycles and other nonmotorized users
CONSTRUCTION OF TURNOUTS, OVERLOOKS AND
VIEWING AREAS

Includes related lighting,
interpretation, and
pedestrian amenities
COMMUNITY IMPROVEMENT ACTIVITIES

Inventory, control, or removal of
outdoor advertising

Preservation and rehabilitation of
historic transportation facilities

Vegetation management to improve
roadway safety, prevent invasive
species, and provide erosion control

Archaeological activities relating to
impacts from implementation of a
transportation project
ENVIRONMENTAL MITIGATION ACTIVITIES

Pollution prevention

Pollution abatement

Mitigation to address:
o
Stormwater management and control
o
Prevention of water pollution related to highway
construction or runoff
o
Reduction in vehicle-caused wildlife mortality
o
Restore and maintain connectivity among
terrestrial or aquatic habitats
INELIGIBLE PROJECTS
The following activities are NOT included:
1. Pedestrian and bicycle safety and education (except those targeting children in grades
K-8 under SRTS)
2. Acquisition of scenic or historic easements and sites
3. Scenic or historic highway programs (tourist & welcome centers)
4. Historic preservation as an independent activity
5. Archeological planning
6. Transportation museums
7. Promotional activities (except those targeting children in grades K-8 under SRTS)
INELIGIBLE PROJECTS (CONT.)
The following activities are NOT included:
8. General recreation and park facilities: playground equipment, sports fields,
campgrounds, picnic areas and pavilions, etc.
9. Routine maintenance and operations
10. Landscaping only projects
11. Projects in 5 year work program
12. Recent construction
13. Replacement or reconstruction of existing sidewalks, paths and paved shoulders
WHERE TO FIND D4 APPLICATION INFO
CLICK HERE
Here’s the website:
http://www.dot.state.fl.us/projectmanagementoffice/Districts/D4LAP/
D4LAP.shtm
APPLICATION PACKAGE
Completed Application
Typical Section
Detailed Cost Estimate Spreadsheet (.xls)
Location Map
The checklist includes formats for each.
APPLICATION PROCESS
 Fill out the standard application
with:
• General Information
• Selection of at least one
Qualifying Enhancement
Activity
•
Project Description
o
Location Map
o
Relation to Transportation System
o
Detailed Scope of Work
o
Typical Section
o
Right of Way (more on this soon!)
o
Related Project Work Phases
o
Detailed Cost Estimate (more on
this soon!)
APPLICATION PROCESS: RIGHT OF WAY
 No Right-of-Way Acquisition is permitted (including
easements)
 Public ownership must be displayed at time of application
 A project becomes “federalized” as soon as there is any
intent to use federal funds in any phase – ALL OF IT
 A “federalized” project must follow federal regulations
under the Federal Uniform Relocation Assistance and
Acquisition Policies Act
APPLICATION PROCESS: PROJECT IMPLEMENTATION
 Application is to include checklist describing
method of design and CEI
 All work on design and CEI work on critical
projects must be performed by a FDOT prequalified consultant
o
Critical projects are those greater than $10 million, include work on
a structure, or are on the state highway system
o
Design and CEI consultants shall not be the same
APPLICATION PROCESS: COST ESTIMATE


The cost estimate is one of the most important
portions of the application and allows the
eligibility reviewers to determine what is included
in the project.
The estimate should be prepared by a
Professional Engineer and verified by the City
Engineer.
APPLICATION PROCESS: COST ESTIMATE

Links to the FDOT Basis of Estimates Manual and Historical Cost
Information have been included on the application
o
Every effort should be made to create the cost estimate based on
standard FDOT Pay Items
o
Standard FDOT Pay Items are required for Critical Projects
Here’s the website:
http://www.dot.state.fl.us/Specificationsoffice/Estimates/Basi
sofEstimates/BOEManual/BOEOnline.shtm
APPLICATION PROCESS: COST ESTIMATE (CONT.)
Here’s the website:
http://www.dot.state.fl.us/specificationsoffice/Estimates/Histo
ricalCostInformation/HistoricalCost.shtm
APPLICATION PROCESS: COST ESTIMATE (CONT.)

Use this information to fill out the detailed cost estimate in Excel

Once that is complete, the following spreadsheet is generated on the next tab of the
spreadsheet

Copy and paste it into your application to summarize the requested
Item Description
*(A) Total Construction Cost Estimate
Cost $
(1)
*(B) Cost Estimate of Eligible (participating) items
$0.00
(2)
$0.00
Funding Breakdown
Fund Source
Cost $
*(C) FDOT In-House Design Support (phase 31) (3)
TA
*(D) (Critical projects only) FDOT In-House Design Support (phase 31) (3)
TA
$0.00
*(E) FDOT In-House Construction Support (phase 61) (3)
TA
$5,000.00
*(F) (Critical projects only) FDOT In-House Construction Support (phase 61) (3)
TA
$0.00
*(G) Enhancement funds requested for Construction (phase 58)
TA
$0.00
*(H) Local Funds for Construction and Contingency (phase 58)
LF
$0.00
*(I) Local Funds for Contingency (phase 58)
LF
$0.00
*(J) Construction Engineering & Inspection Activities (CEI) (phase 68) (4)
TA
$0.00
*(K) Construction Engineering & Inspection Activities (CEI) (phase 68) (4)
LF
$0.00
LF
$0.00
TA
$0.00
*(L) Transit Related projects FTA 10% administrative fees
(5)
*(M) FDOT Oversight CEI (2% of Construction Cost Estimate) (phase 62)
(6)
$5,000.00
Funding Summary
*(N) Total TA funds
*(O) Total LF funds
*(P) Total Funds
$10,000.00
$0.00
$10,000.00
APPLICATION PROCESS: COST ESTIMATE (CONT.)
All projects must include

$5,000* for FDOT In-House Design Support (Phase 31)

$5,000* for FDOT In-House Construction Support (Phase 61)
o

Critical projects will require $7,000 for phase 31 and 61.
3% FDOT Oversight of CEI (Phase 62)
o
These required phases will be paid for with TA funds
o
These phases were added to make the TAP Program self-sustaining
APPLICATION PROCESS: COST ESTIMATE (CONT.)
 You MUST request CEI funds (Phase 68)
now
 If you do not, you cannot take advantage of
low bids!
 There is a default of 12% of construction
costs on the spreadsheet
PROCESS FOR SRTS APPLICATIONS
1. Fill out the basic information on the application and identify your project
as Safe Routes to School (SRTS)
2. Fill out the appropriate SRTS application: infrastructure or noninfrastructure
3. Evaluation team will determine eligibility
4. Safety office reviews SRTS components
5. All SRTS candidate projects sent to Central Office for Review
6. Un-funded projects may receive funding from Central Office
SAFE ROUTES TO SCHOOL (SRTS) CONTACTS
Infrastructure
Gilbert Soles
Traffic Safety Program Manager
gilbert.soles@dot.state.fl.us
954-777-4358
Non-infrastructure
Carmen Pullins
CTST Coordinator
carmen.pullins@dot.state.fl.us
954-777-4361
PROJECT SCHEDULES

If your project is selected, deemed eligible and programmed you will receive a schedule

Projects are scheduled for a certain day and month – NOT just the year

Monthly schedule updates are required

Agency Submittal items identified
o
30% Plan Submittal
o
90% Plan Submittal
o
100% Plans and Bid Documents (PRODUCTION)

Schedule float goal = zero

Negative Float > 2 months – must meet with us

Need your help for projects with more than 40 days of negative float.
IMPORTANT TO REMEMBER
 Agency must be LAP certified
 Inability to enter into an agreement in the programmed
year, FDOT will release funds to District Funds
 Translation: if you miss your Production Date, you could
lose the funding (month and day)
SPEAKING OF LAP CERTIFICATION
LAP Certification demonstrates the ability to administer
Federal-aid projects based on:
 Processes
 Procedures
 Team
Lap Certification Workshops are held (at least) quarterly!
CERTIFICATION
Project
FULL
Project
Certifications
PROJECT-SPECIFIC VS. FULL
 Full – County Governments
o Departments within the County operate under the
same certification
 Project Specific – Cities, Towns and Villages
WHERE TO FIND THE ADMIN. CHECKLIST
CLICK HERE
Here’s the website:
http://www.dot.state.fl.us/projectmanagementoffice/Districts/D4LAP/
D4LAP.shtm
ADMIN. CHECKLIST
States
where it is!
Page?
Doc?
ADMIN. CHECKLIST SIGNATURE PAGE
Person In Charge
City Manager or Similar
5\5\2014
Local Program Engineer
Ellen Daniel
11\10\2014
Jim Wolfe
District Secretary
Jim Wolfe
11\14\2014
WHERE TO FIND THE PROFESSIONAL SERVICES CHECKLIST
Utilized for the Construction Engineering & Inspection
CLICK HERE
MORE HERE!
Here’s the website:
http://www.dot.state.fl.us/projectmanagementoffice/Districts/D4LAP/
D4LAP.shtm
PROFESSIONAL SERVICES CHECKLIST
States
where
it is!
Page?
Doc?
Your FDOT
initials initials
to
to
verify approve
PROFESSIONAL SERVICES SIGNATURE PAGE
Person In Charge
Ellen Daniel
City Manager or Similar
5\5\2014
Local Program Engineer
11\10\2014
2014 ENHANCEMENT APPLICATION SCHEDULE
FOR FISCAL YEAR 17/18 PROJECTS
Based on MPO Schedule - Applications due to MPO
May 12, 2014 - MPO submits applications to FDOT
July 14, 2014 - FDOT returns eligibility determinations to MPO
September 12, 2014 – Final rankings from MPO to FDOT for programming
FDOT CONTACT PERSONNEL
Ellen Daniel
LAP................….Program Management 954-777-4480
Carmen Pullins
SRTS……………...…Non-Infrastructure 954-777-4627
Gilbert Soles
SRTS…………………….………..Safety 954-777-4358
Daryl Schneider
Consultant Support…….........HDR, Inc. 954-233-4919