Statewide Provider Database Training Illinois Department of Children & Family Services Statewide Provider Database: Goals Individual level: to help providers locate services for clients Agency level: to assess gaps in resources and develop new resources in areas of local need System level: to reduce inefficiencies and encourage collaboration among service providers. Background Information Began as a pilot in Cook County as part of a project funded by the MacArthur Foundation in 2002 Expanded statewide and contracted by DCFS in 2004 Launched for use by all DCFS caseworkers in 2008 Presentation Outline Review the contents of the SPD Discuss SPD login procedures Review the organization of information in the SPD Present instructions for searching the SPD Review the types of reports that can be run using the SPD system Provide information on supplemental site to SPD: SPD Info Statewide Provider Database (SPD) KEY POINTS SPD contains information on both DCFS contracted providers AND community providers who do not have DCFS contracts. SPD information is updated regularly, but you can help by alerting SPD staff to needed updates. SPD saves you time by searching all the available resources for the closest provider that offers the service you are looking for. SPD Login Procedure https://illinoisout comes.dcfs.illinois .gov/ Click on “Provider Database” to be taken to the login screen. SPD Login Screen Enter your temporary password. After your initial login, you will be required to change your password. If you need assistance logging in or need your password reset, call the DCFS Help Desk: 800-6102089. SPD Organization Information is organized according to Agency, Location, Program, and Service. Each agency may have multiple locations. Each location may offer multiple programs. Each of these programs may offer many different services at each of their locations. SPD Contents & Key Features Over 1,600 Agencies, 3,600 Programs, and 17,000 Services Contains information on over 50 types of services, such as counseling, case management, mentoring, tutoring, etc. Can be searched within a particular area and will provide information sorted by distance from a client’s location Provides information about all of the information needed to access the services Provider and client information is geocoded Methods for Searching SPD CANS Report used only by DCFS workers with a DCFS client ID number Manual Report lets you select service types and features in a specified location Agency Report lets you see all the programs and/or locations of a specific agency Keyword Search lets you find information related to a specific topic or word (such as “Church” or “camp”) CANS Recommended Services Report The system will automatically generate a list of providers who offer needed services based on the child’s most recent CANS assessment and the child’s current address. This feature is for DCFS case workers only. Manual Service Provider Report You can use the manual service provider report to search for services with a particular client in mind or When searching for a listing of all the resources in a particular area Program Types Defined Mental health – programs that offer counseling and therapy services Substance abuse – programs that focus solely on substance abuse Parenting – programs that emphasize improving parenting skills through training or coaching. Programs for teen parents are often listed as “mental health programs” if their primary focus is delivering mental health services to teen parents Early Childhood – programs that focus on child development for children ages 0-5 Domestic Violence – programs that offer a range of services to help families cope with domestic violence. Nonclinical – programs without a clinical focus such as after school or recreational activities, Family Advocacy Centers, utility assistance, or vocational services. Mental Health Substance Abuse Parenting Early Childhood Domestic Violence Non-Clinical Special/Target Populations Deaf/Hearing-Impaired Developmentally Disabled Early Childhood Foster Care Homeless GLBTQ Individuals with HIV/AIDS Senior Citizens Ex-Offender Re-entry Juvenile Offenders Military/Military Families Physically Challenged/ Medically Complex Sex Offenders Teen Parents Trauma Survivors Victims of Human Trafficking Service Types Anger Management Advocacy Art therapy Case management Crisis intervention Developmental Assessments Drug testing Educational Advocacy Educational testing Emergency Shelter Family counseling Financial Assistance Food/meals Gang awareness GED preparation Group counseling Health education HIV/AIDS counseling Home Visiting Individual counseling Legal/Court Advocacy Life/Independent Living Skills Medication compliance Medication management Neuropsychological testing Parenting assessment Parenting skills training Peer support group Psychiatric evaluation Psychological testing Recreational Activities Safety Planning Services for parent/guardian Sexual Abuse Evaluation Vocational Assessment or training/Employment •When you are ready to see your search returns hit generate report. Detailed Program Report Report is created by clicking on program name. Provides details pertaining to access and utilization of services Intake Personnel Discharge Funding Reports and lists of providers can be printed as PDF’s Agency Report The agency report allows you to pull up a listing of information on any agency in SPD. Lists information about each of the agency’s locations and the programs that are offered at each location. Clicking the name of any of an agency’s programs will allow you to access the DPR for that program. Keyword Search The keyword search allows you to search for a particular service, evidence based practice, services in a specific language, etc. The keyword search lacks the geocoding feature - search returns are statewide rather than within a particular zipcode Keyword Search Domains The keyword search queries the following fields from the detailed program report: Program name Program description Service name Basic and “other” service descriptions EBP name and description Other target population Other languages Name of HMO’s accepted by provider Schools served Eligible neighborhoods Languages for interpreters Additional certifications SPD Info SPD Info can be found at https://spdinfopublicworkspace.pbworks.com/SPDInfo SPD Info is the supplemental site to the Statewide Provider Database and is available to the general public as well as SPD users. It offers information, grouped by category, about organizations and events which may be of service to your clients. Click here to see SPD Info’s calendar of upcoming events Community Collaboration – SPD Training Chicago Public Schools Social Workers YMCA Chicago Police Department Community Policing Unit Kane County Learning Network Youth 1st Alternative Schools Network (mentors) South Suburban Family Shelter CDPH Northwestern Legal Clinic La Rabida Family Focus - Nuestra Familia LAN 79 Birth Parent Council Summit Safety Networks Cook County Probation Department of Human Services Child & Family Connections Strengthening Families Illinois AOK Geomapping for Gap Analysis Children and provider locations assigned as points on the map – addresses converted to X/Y coordinates Incorporates information about Location where services are provided Geographic catchment area SPD and Other Online Directories Benefits of using SPD Data can be incorporated for mapping Data is accessible to registered users for searching based on specific criteria Highly detailed records Benefits of supplementing SPD with other directories in SPD Info Not password protected; open access Comprehensive listings for other service types/areas SPD Final Remarks If you are interested in scheduling a training, please contact one of our staff at (312) 8144695. If you find information that is inaccurate or have information on a resource that is not listed in SPD call (312) 814-4144 or email susan.pinto@illinois.gov If you are looking to collaborate with us, please contact Dr. Weiner at (312) 814-1711. If you have problems accessing the database or need your password reset, please contact the DCFS Help Desk at (800) 610-2089. SPD Contact Information Dr. Dana Weiner Project Director Dana.weiner@illinois.gov (312) 814-1711 Elizabeth Gale-Bentz Health Interviewer/SPD Trainer Elizabeth.gale-bentz@illinois.gov (312) 814-4695 Susan Pinto SPD Project Coordinator Susan.pinto@illinois.gov (312) 814-4144 Erik Sandberg Health Interviewer/SPD Trainer Erik.Sandberg@illinois.gov (312) 814-4132 Amber Stone Health Interviewer/SPD Trainer Amber.stone@illinois.gov (312) 814-1841 DCFS Help Desk (800) 610-2089