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Project Name
Steering Committee
Meeting
XY Milestone
Date
1. WELCOME,
AGENDA, MINUTES, AND
GOALS
Agenda
1.
2.
3.
4.
5.
Welcome, Agenda, Minutes, and Goals
Project Status
Topic 1 (Project-Specific)
Request: Release XXX
Miscellaneous
Meeting Goals
• Steering committee is advised of project status
• Steering committee...
• …
• Steering committee is advised of next steps
• Phase report is accepted
• Steering committee releases phase (or project)
2. PROJECT STATUS
Project Organization
Steering
Project Sponsor
P. Müller
Steering Committee
Meier, Huber
Quality and Risk
Manager
Kuhn
Management
Project Manager
Kuratli
Technical Advisory
Committee
Gerber, Hediger
Sub-Project
Manager
Jost
Sub-Project
Manager
Nidermann
Specialists
Meier, Knupp,
Mustermann,
Salzgeber, Oblat,
Eidenbenz, Nell
Specialists
Edelmann,
Arberger, Morger
Project Support
Ehrismann
Execution
Phases and Milestones
01.2015
✔
03.2015
Project
Initiation
Order
✔
Steering
Project
Release
Initiation
✔
06.2015
09.2015
11.2015
12.2015
Phase
Release
Phase
Release
Launching
Operation
Project
Closure
Concept
Agile
Choice of Option
Development
ISDS
Concept
Implementation
Deployment
Preliminary Acceptance Acceptance
Acceptance Migration
System Architecture
Management and Execution
Overview
Phase Concept
Jan
Feb
Situation Analysis
March
April
May
June
✔
System
Requirements
Phase
Release
✔
Detailed Study
‘Access Concept’
Decision about
System Architecture
System Architecture
Integration Concept
Operating Concept
Operational Structure
✔
Deployment
Concept
Phase Report
Project Management Plan
Status Report
Overview
Area
Overall Evaluation
Schedule
Costs
Status
Green
Green
Yellow
Manpower
Outcomes
Project Objectives
Green
Green
Green
Problem
Measures
Licensing fees higher than
planned
Talking to provider
Explanation: Green: Project on schedule; yellow: Project may be at risk; red: Project is at risk
Schedule
Milestone
Planned Date
Decision about Option 12.12.2015
Projection
12.12.2015
Actual Date
12.12.2015
Manpower
Phase
Initiation
Concept
Implementation
Deployment
Total
Planned
20
Actual at Time of
Report
12
Deviation
Projection
-3
17
Status Report
Costs (CHF)
Phase
Initiation
Concept
Implementation
Planned
10,000
Actual at Deviation Projection
Time of
Report
7,000
-1,000
9,000
Deployment
Total
Explanation: Projection = Estimated total costs by the end of the year, or
the end of the project
Risks
No. Description of Risk
R1
Concept Phase
specialist not
available
EW
AG
RZ
2
2
4
Measure
Agreement
with core
organization
To Be
Deadline
Handled
by
PM 12.12.2015
3. TOPIC 1: ISSUES TO BE
DISCUSSED
Topic
• ….
4. REQUEST: RELEASE XY
5. MISCELLANEOUS
Modules & Outcomes 1 (Excerpt)
Concept
Initiation
Jan
Feb
March
Product
April
May
Product Concept
Deployment
Implementation
June
July
Aug
Sept
Product Implemented
Oct
Nov
Product Activated
Product
Documentation
User Manual
Organizational Structure
Concept for
Organizational
Structure
Description of
Process
Description of
Organization
Organization
Implemented
Organizational
Structure Activated
Dec
Modules and Outcomes 2 (Excerpt)
Concept
Initiation
Jan
Feb
IT System
March
April
May
Deployment
Implementation
June
July
Aug
Sept
Situation Analysis
Detailed Specifications
System
Requirements
System Developed /
Parametrized
Detailed Study
Interfaces
Implemented
Integration Concept
System Architecture
Oct
Nov
Dec
System Activated
User Manual
Decision about
System Architecture
IT Operation
Operating Concept
Organizational Structure
Implemented
Operational
Infrastructure
Implemented
System Integrated
Operating Manual
Deployment
Measures Completed
Modules and Outcomes 3 (Excerpt)
Concept
Initiation
Jan
Feb
March
IT Migration
April
May
Migration Concept
Deployment
Implementation
June
July
Aug
Sept
Oct
Nov
Dec
Detailed
Specifications
Migration Completed
Migration Process
Decision about
Acceptance of
Migration
Legacy System
Decommissioned
Acceptance Report
Information Security
and Data Protection
Testing
ISDS Concept
ISDS Concept
Decision about
ISDS Concept
ISDS Measures
Test Concept
Test System
Test Report
Test Report
Modules and Outcomes 4 (Excerpt)
Concept
Initiation
Jan
Feb
March
April
May
Deployment
Implementation
June
July
Aug
Sept
Oct
Nov
Project Foundations
Study
Protection Needs
Analysis
Analysis of Legal
Framework
Project Management
Decision about
Option
Project Management Plan
Project Management Plan
Project Charter
Phase Report
Phase Report
Status Reports
Final Project
Evaluation
Dec
Modules and Outcomes
Concept
Initiation
Implementation
5 (Excerpt)
Jan
Feb
March
April
May
June
July
Aug
Sept
Deployment
Oct
Nov
Dec
Project Steering
Project Initiation
Order
Decision about
Phase Release
Decision about
Project Closure
Decision about
Project Release
Deployment Organization
Deployment Concept
Deployment Measures
and Deployment Organization Implemented
Decision about
Preliminary
Acceptance
Acceptance Report
Deployment
Measures Completed
Decision about
Launching Operation
Acceptance Report
Decision about
Acceptance