TROY UNIVERSITY
Graduate Assistant
and Supervisor
Workshop
Index
INTRODUCTIONS
• Dr. Dianne L. Barron – Assoc.
Provost and Graduate Dean
• Dr. Mary Anne Templeton– Assoc.
Dean, Graduate School
• Ciara Burrows – Graduate Prog. Spec
• Kara Hall– Coordinator, Human
Resources
• Mrs. Darlene Schmurr-Stewart –
Dean, International Students
GA ORIENTATION
WORKSHOP
What Can a Graduate Assistant or
Fellow Do For You?
Types of Graduate Assistantships
& Fellowship
Eligibility
Pay / Scholarships
Supervision
Index
What Can a GA Do For You?
•
•
•
•
Assist with administrative duties
Assist with research projects
Assist with grading
Assist with teaching after 18 sh
Graduate Assistantship &
Fellowship Workshop
CATEGORIES
Graduate Administrative Assistant
Graduate Research Assistant
Graduate Teaching Assistant
Graduate Administrative Fellow
Graduate Research Fellow
Graduate Assistantship &
Fellowship Workshop
ELIGIBILITY
Eligible for and seeking graduate admission or
Conditional/Temp – GAA (Only)
Unconditionally admitted – Teaching and
Research Assistants/Fellows
Must remain in good standing – All
(Academic Suspension)
Make satisfactory progress toward the
degree - All
Intl. Students – TOEFL Requirement
Index
General Eligibility
1. Must possess an undergraduate degree with an
excellent academic record;
2. Must be admitted to a graduate program at TROY;
3. Must be pursuing a graduate degree in the field to
which assigned or in a related field in which the
student has substantial background;
4. Must be registered in the Graduate School for at
least six graduate semester credit hours during a
regular semester or at least six graduate semester
credit hours for the Summer term.
5. Limited to a maximum of 2 years
Guidelines, p.1
Graduate Assistantship &
Fellowship Workshop
GRADUATE TEACHING ASSISTANTS
Restrictions
Unconditional Admission
Have earned 18 graduate semester hours
in the teaching discipline
Exceptions: Engaged only in assisting
in laboratory sessions, teaching physical
education or other activity courses,
attending or helping prepare lectures,
grading papers, keeping class records,
and conducting discussion groups.
Graduate Assistantship &
Fellowship Workshop
HIRING PROCESS
Open position in PeopleAdmin; Submit I-9
Student applies online, submits
transcripts, resume, cover letter, other
attachments as required
Candidate’s Application is then
reviewed and selected by Supervisor
Once position is filled, notify
Cayce Rogers
Background Check Completed, Students MUST
complete TAX forms with Human Resources
Department
Index
Replacing a GA
As soon as you know that a GA is
leaving:
• Student must submit resignation
letter
• Supervisor must submit a
termination date – VERY IMPORTANT
• “Request to Fill the Position” be
posted in People Admin
Index
Academic Enrollment
• 6 - 9 sh is considered FT enrollment
each semester for GA’s
• If you go below 6 sh, must request a
waiver.
• > 9sh must have approval of Advisor,
Supervisor and Graduate Dean
Index
Tuition Scholarships
• Out-of-State Portion of Tuition
– Full Scholarship for Out-of State Tution for all
courses
• In-State Portion of Tuition
– 6sh or less for FALL/SP
• In-State Portion of Tuition – SUMMER
– If available
– Must apply – Beginning Feb 15 – April 30
– Criteria – Academic Excellence & Univ. Need
Index
Pay for AY 2014-15
•
•
•
•
•
New Pay Amounts
GA - $7,000 [$11,380 w Tuition]
GRA - $7,500 [$11,880]
GTA - $8,000 [$12,380]
Scholarship – $2,190 – FA/SP
– Total Tuition - 12sh ($4,380)
• Must be hired by the end of Drop/Add
in order to receive Tuition
Scholarship - Important
Index
December Vacation
• GA’s are paid for the full month.
Index
Graduation Departures
• Determine the GA’s last day of work
• Submit the “Termination Date”
• GA will be paid for time worked
during the month – Paid on the
normal pay date.
• Ex. GA who is graduating typically
works to the last day of exams
(Works to Wed. and Graduates on
Friday)
Index
May and Summer Leave Requests
• “Suspending Pay” if student will not
work for a short period of time. (Double
check with Payroll to Stop Pay)
• Ex. Month of May student goes home –
Supervisor will submit “Leave of
Absence” in PeopleAdmin
• If this is not done, the student will be
paid and the money will have to be
returned. Upon return, supervisor will
complete another PeopleAdmin Action
to restart pay
TROY UNIVERSITY
GRADUATE ASSISTANTSHIP/FELLOWSHIP
JOB PERFORMANCE, DUTIES AND EVALUATION
Conduct Each Semester
STUDENT:
IMMEDIATE SUPERVISOR:
Index
_______________________________________
______________________________________
PERIOD COVERED:
_______________________________________
JOB DUTIES: (To be completed by the immediate supervisor in conference with the Graduate Assistant/Fellow.)
1.Describe clearly what is expected of the graduate assistant/fellow on a routine basis.
2.Describe special projects that you may require of the graduate assistant/fellow.
3.When should the graduate student contact you, daily, weekly, on what schedule?
_________________________________
___________________________________
Immediate supervisor / Date
Graduate Assistant/Fellow / Date
(Signed copy provided to the Graduate Assistant/Fellow; Original to file)
PERFORMANCE:
1.Please indicate the extent you agree or disagree with the following statements:
To what extent has the graduate assistant:
…demonstrated adequate skills for the job required.
…demonstrated adequate research skills
…been available when attention to a task/project was
required.
…completed assignments accurately.
…completed assignments on time.
…met overall expectations.
Not
Required
Strongly
Disagree *
Disagree *
Agree
Strongly
Agree
Semester Evaluation
I recommend:
Index
____continuing the student's assistantship/fellowship
____not continuing the student's assistantship/fellowship*
REMARKS: [*Please note specifics that support your response for items that
are marked with an asterisk. In those events, also note the dates on
which you discussed the shortcoming with the student].
My signature acknowledges that I have read the evaluation, but does not
necessarily signify agreement. I understand that any written statement I wish
to make regarding this report will be attached to all copies of the evaluation.
Student’s Signature: ______________________________Date: ______________
Supervisor's Signature: ___________________________Date: ______________
Supervisor’s original to be sent to the Office of the Dean of Graduate School.
Copy to be kept in department file.
Index
University Expectations
• Maintain Confidentiality
• Safety First – Labs, Activity Classes, and
Offices
• Security – Office, lab, building, key
control, report concerns
• Teaching Assistants – Must go through a
teacher training session with Supervisor
prior to working with students and be
supervised throughout this training
period.
Index
Termination
• Rights and Responsibilities
• University Property Returned
– (Keys, Equipment, etc.)
• Complete Employee Separation
Questionnaire and forward to Human
Resources
• Last Paycheck
Questions?
Have a Great
Year!
Index