McMaster University 2012 CIHR Information Session
CIHR Information Session
Thursday, June 14, 2012
MDCL 3020 1-3 pm
AGENDA
1:00 pm
Welcome—Introduction – Dr SM Collins, Assoc Dean Research, FHS
1:05
What we do—overview of HRS - Wendy Hollinshead, Manager HRS
1:15
What’s new at CIHR and e-Approval and process for CIHR
Operating Grants Competitions – Lisa Hodge, Sr. Advisor, CIHR
1:35
Coffee Break – light snacks and refreshments
1:45
What’s New at CIHR – Lori Burrows, NEW CIHR University Delegate
2:05
Q&A - CIHR Panelists
Open dialogue – past/present grantees &Peer Review Committee Members*
Panelists:
3:00
Joy MacDermid, Rehabilitation Science
Lisa Dolovich, Family Medicine
James Gillett, Health, Aging & Society
Karen Mossman, Pathology & Molecular Medicine
Harry Shannon, Clinical Epidemiology & Biostatistics
Patrick Bennett, Psychology, Neuroscience & Behaviour
Peter Gross, Medicine
Bruce Newbold- Geography & Earth Sciences
Norma MacIntyre, Rehabilitation Science
Closing Remarks—W. Hollinshead, Manager HRS
*Peer Review past and present --CIHR Peer Review Members at the CIHR website http://www.cihr-irsc.gc.ca/e/40999.html
INTRODUCTION
•Lisa Hodge, Sr. Grants Advisor, CIHR
hodgel@mcmaster.ca ext 26367
•Highlights of Materials to be presented:
Zero Tolerance - eligibility
What’s NEW?!!-Updates-Admin, Policy, Process
e-Approval-on Research NET
What do you need to do?
-process changes
-non-FHS faculty
What HRS/ROADS needs from applicant
Zero Tolerance
What we know so far:
Incomplete applications will be withdrawn
Eligible institutions—HHSC has no signing authority
Eligible Applicants and CO-PI’s-staff/trainees
Missing signatures—sig’s still required; not sent in
paper form by mail to CIHR—must upload pdf file
Updated “validated” Common CV** required
Call Lisa Hodge ext 26367 for clarification
** As of June 19, 2012 a new CCV (Common CV) will be implemented
CIHR NEWS!!!- What’s happening at CIHR
Upcoming Changes:
Renewed suite of programs
-project versus program
Overhauled Peer Review System
-college of reviewers
Common CV changes
-new types of CV to better match submission
- Common CV will be unavailable from Sat. June 16 7:00 am ET to Tues. June 19 6:00 pm ET due to
the data migration to the new CCV
MOU revisions
-more responsibility for research and research agreements owned
by researcher
CIHR UPDATES- Administrative Changes
ADMIN Changes:
•
ALL Research NET
-application are ALL now submitted online
-not all submissions are “e-Approval”
•
Signature pages
-eliminated signatures for NPI
(electronic signature is your consent)
-no institutional signatures for co-app' s
-signatures pages no longer sent to CIHR (must be uploaded as pdf to application)
•
NEW 2011! Online Deadline change
-ALL Research NET submissions DUE online by 8:00 PM EST
NOTE: e-Approval— online tool used for specific competitions
--a yellow band with “internal deadline” will show for this type of submission
Common CV Renewed: What it looks like
New styling
Renewal information available on the CCV Website: http://www.commoncv.net/renewal_e.html
CCV: Canadian Directory of Researchers
• Can consent to be part of the Researcher Directory (public
and/ or CCV subscriber view)
• To be used by:
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Researchers looking for collaborators
Students looking for supervisors
Journalists looking for SME
Funding Organizations looking for peer reviewers, focus group participants, media
experts
• Can locate researchers using the following criteria:
– Country, name, type, language competencies, keywords. disciplines trained
in, research discipline, area research, methodology, contribution type
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CIHR UPDATES-Policy Changes
POLICY Changes:
•Equipment-definition; not funded through Operating Grants
http://www.cihr-irsc.gc.ca/e/39922.html
•Acceptable Attachment Format
-dictates format of ALL uploaded pdf documents
http://www.cihr-irsc.gc.ca/e/29300.html
•Research Outputs Policy
Open access via Pub Med Canada
http://www.cihr-irsc.gc.ca/e/41770.html
http://www.cihr-irsc.gc.ca/e/32005.html
McMaster repository
Neera Bhatnagar, Librarian
bhatnag@mcmaster.ca
•Grad Pay rates
--no longer max/min amounts for graduate student pay rates
•Privacy Policy
(NEW!)
-integrated into new signature pages
http://www.nserc-crsng.gc.ca/_doc/NSERC-CRSNG/governance-gouvernance/consent-consentement_eng.pdf
•Reporting Tool – required by all researchers within 18 mo’s of end of grant (SAMPLE)
•MOU changes –in the works
CIHR Acceptable Attachment Format
Attachment format for all pdf files
http://www.cihr-irsc.gc.ca/e/29300.html
The following apply to all attachments (including those for the Common CV):
Indicate your name, the project title and the section title (e.g., Summary of Research Proposal) at the top of each
page. Indicate the page number clearly at the bottom of each page. For CV attachments, only your name (i.e., does
not have to be nominated principal applicant name) and the section title (e.g., Patents and Intellectual Property
Rights) are required in the header.
•
Insert a margin of 2 cm (3/4 inch) - minimum - around the page.
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Observe page limitations, additional pages may NOT be added unless specified.
Use only letter size (21.25 X 27.5 cm / 8.5" X 11") white paper/background for all attachments.
Photo-reduce the supporting documents if the originals are larger than (21.25 X 27.5 cm / 8.5" X 11").
Use a font size of 12 point, black type. Six lines per inch. No condensed type or spacing.
Attachments must be uploaded in PDF format.
The size of the attached document(s) cannot exceed 30 MB per document.
For more information about converting documents to PDF, please refer to Help with Accessibility page.
For all documents that need to be attached, please follow the instructions provided within Research NET on how to
upload your document.
For further information, please direct your inquiries to info@cihr-irsc.gc.ca or telephone 1-888-603-4178.
Privacy Policy
As of November 17, 2011 Tri-council funding agencies have implemented a
privacy policy http://www.nserc-crsng.gc.ca/_doc/NSERC-CRSNG/governance-gouvernance/consentconsentement_eng.pdf
 slight change to informed consent and the look of signature pages
 big change to what it means –related to Tri-Council Policy Statement: Integrity in Research
and Scholarship
http://www.nserc-crsng.gc.ca/NSERC-CRSNG/Policies-Politiques/tpsintegrity-picintegritie_eng.asp
CIHR UPDATES-Process Changes
PROCESS Changes:
• RCT included in Operating grants competition
-same deadlines but some differences in format
•
e-Approval— online tool used for few, specific funding
opportunities-Operating Grants is one of them
• NEW 2011! Online Deadline change
-ALL Research NET submissions DUE online by 8:00 PM EST
RCT included in Operating grants
Since Fall 2009 Operating grants include RCT applicants
http://www.cihr.ca/e/39473.html
-if the budget requested is ≥ $250,000 in any project year researchers
must apply to the RCT peer review committee;
-if the budget requested is <$250,000 in every project year researchers
may apply to the most relevant content peer review committee OR to
the RCT peer review committee
-some specific Heading requirements for application if submitting to RCT
e-Approval and Research NET
ALL institutions are on e-Approval since Fall 2009 Operating grants competition
What it is
How it works
Who you are “submitting” to
Changes to signature process via HRS
How it affects non-FHS faculty
Registration on Research NET starts the e-Approval process
Yellow highlighting indicates where action or attention is required
E-mail confirmation is also sent with each submission to institution
Step-by Step e-Approval: Registration to Application stage
Registration on Research NET:
http://www.cihr-irsc.gc.ca/e/39633.html
Registration is mandatory if you are planning on submitting a full
Application
-Registration requires a CIHR PIN; new applicants must request a PIN
-Registration signals the work flow process between institution and CIHR
All information provided to CIHR at registration can be revised in
the full application
Except:
Name of Nominated Principal Applicant
•Project Title
•Chosen Peer Review Committee –keep this in mind when you revise
budgets as the $250,000 in any yr on a trial goes to RC1 committee
NEW! CIHR Deadline time change
Effective January 2011 for ALL Research NET submissions
20:00 (8:00 PM) EST is the NEW GLOBAL CIHR submission deadline
Midnight is NO LONGER the FINAL deadline for CIHR online submissions
If you miss the CIHR 8:00 PM EST deadline, your application WILL NOT
be submitted to the CIHR competition
16:00 PM EST is the HRS deadline time for administrative processing in
order to allow processing and any last minute contact with faculty prior
to end of business day
Timeline for CIHR 2012 Operating Grant
August 15, 2012
Registration* deadline for Research NET
August 16 or sooner
e-mail receipt informing applicant of INTERNAL review deadline
Allow 10-14 days to complete
the Peer Review process
August 15 or sooner
Arrange Mandatory Peer Review
September 10
HRS deadline for INTERNAL review; Hit ‘SUBMIT ’ PRF & Checklist due
September 14
Last day for HRS to review online; return applications to current activities
September 17
Hit ‘SUBMIT’ 4:00pm EST ; Sig. pg’s attached as pdf to electronic submission
January 31
CIHR Announcement of competition results
* If you do not Register, you can NOT submit a full Application
Get started on Peer Review!
Mandatory Peer Review (FHS only)*:
Peer Review Feedback Form (PRF)
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Peer Review Facilitator arranges Peer Review
sign off IS required, by internal deadline, prior to HRS review
institutional signature not possible without it
PRF and Health Research Services (HRS)
**receipt of PRF from researcher signals HRS online review of Application:
-email, hand delivered, or faxed signed PRF
*Non-FHS are exempt but may arrange peer review through ROADS office
-contact Catherine Ahern, Sr. Advisor, aherncm@mcmaster.ca or ext. 21581
**review begins when signed PRF and signed HRS Checklist are received AND applicant
CONCURRENTLY hits “SUBMIT” on Research NET
Peer Review Facilitator Contacts
For Faculty of Health Sciences Applicants ONLY
INTERNAL Review Deadline is set on Research NET by HRS
HRS Internal Review Deadline: Sept 10th
Represents the date and time ALL applicants must submit draft materials for
review online via Research NET; both FHS and non-FHS
Hit ‘SUBMIT’ on Research NET to submit to HRS Research Office for INTERNAL
review AND hand in required INTERNAL paperwork
Set by HRS (Health Research Services-formerly CSD)
FINAL deadline is set after applicant hits “SUBMIT” for INTERNAL deadline;
application is returned online to Research NET after internal review is completed
Allows enough time to revise and “tweak” before FINAL submission deadline
Note: Review on Research NET does not allow for HRS comments or corrections to be made to the application online
via Research NET; separate e-mail with comments/suggestions will be sent to the applicant
Internal Review: Common Issues (to Avoid)
Format
Budget
Eligibility: Common CV descriptions
Signature pages-missing signature page
Missing the INTERNAL review deadline
SAMPLE: Format required for all attachments
 Header has NPI name, section title, and grant title (yr 1 $ amt is optional)
 Footer has successive numbering by pdf attachment, starting at 1 and
ending at last page of each pdf file
Non-FHS Faculty requirements
For non-FHS applicants, please submit:
•a draft of entire application (including budget and budget justification)
•An application Approval Form (MILO Checklist or GAAP found at http://roads.mcmaster.ca/forms
•the signature page and routing slip from your Research NET application to:
TO: Catherine Ahern, Senior Advisor, Research Office for Administration,
Development & Support (ROADS), aherncm@mcmaster.ca or ext. 21581,
by September10, 2012.
Please contact Catherine if you have any questions or concerns regarding the institutional
signature process.
NOTE: ALL Faculty must hit “SUBMIT” online for the INTERNAL deadline of
September 10, 2012 4:00 PM EST set on Research NET
--Internal review cannot proceed without paperwork received and signature pages cannot
be returned prior to meeting the internal deadline submission requirement-Please contact Lisa Hodge in HRS if you have any questions or concerns regarding
program eligibility or application requirements.
REQUIRED PAPERWORK: What HRS needs from ALL applicants by the INTERNAL DEADLINE
Hit “SUBMIT” on Research NET to submit your online application for INTERNAL review
(not the same as Peer Review)
AND
Paperwork required for HRS/ROADS institutional sign off:
•Signed signature Form or HRS Checklist
http://fhs.mcmaster.ca/healthresearch/administration_forms.html
(depending on faculty; non-FHS require a MILO Checklist or GAAP)
•signed PRF Form (FHS Faculty only)*
•Signature page 1 – Routing Slip
•Signature page – TO BE SIGNED BY INSTITUTION (leave blank)
•Biohazard or any other ethics clearances ready at time of application
Once all of these materials are received, e-Approval is possible
* PRF Form is not required for non-FHS faculty
WHAT Paperwork HRS Needs from FHS Applicants by the INTERNAL deadline
Required Approval Page for non-FHS applicants: MILO Checklist or
GAAP (depending on faculty)
Helpful Links
McMaster Inventory of Science
http://ios.mcmaster.ca/
Current funding opportunities
http://www.researchnetrecherchenet.ca/rnr16/search.do?fodAgency=CIHR&fodLanguage=E&all=1&search=true&org=
CIHR&sort=program&masterList=true&view=currentOpps
Grants and Awards Guide
http://www.irsc.gc.ca/e/805.html
For further assistance contact Lisa Hodge hodgel@mcmaster.ca at ext. 26367
These materials are available at http://fhs.mcmaster.ca/healthresearch/research_fundingsource_cihr.html