Avoiding Problems with Grants.gov
Session 4
Shawn Bennett
e-Grants Liaison
Agenda
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Grants.gov Update
Email Notifications
Common Grants.gov Rejections
PDF Issues
Forms Issues
NIFA Update
Things to Remember
Other Information
Questions
Grants.gov Update
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October 19, 2009, Contact Center Available 24/7.
February 10, 2010, Production “Boost”.
May 2, 2010, Test “Boost”.
June 2010 Build
o Verifying AOR on Submit (Block Submission)
o Enhanced Search Capabilites (Open Only)
Grants.gov Update (Continued)
• September 2010 Build, Security Enhancements
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90 Day Password Reset
1 Year Deactivation
Password Rules
Inactivity Reduced to 15 Minutes
Forgot Password Function
Grants.gov Update (Continued)
• Future Change, “Next Generation” Grants.gov
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Increase Functionality
Increase Commonality
Reduce Operating Costs
Improve Disaster Recovery Capability
Email Notifications
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Who is Getting the Emails?
What Emails Should I Receive?
Scenario 1: All Goes Well with the Submission.
Scenario 2: Rejected with Errors by Grants.gov
Scenario 3: Not-Accepted by the Agency.
Scenario 1: All Goes Well With the
Submission
• Who is Getting the Emails?
o Grants.gov Emails are ONLY Received by Submitter.
o Agency Emails are Received by the Authorized
Representative and Project Director on SF424.
• What Emails Should I Receive?
o Grants.gov
 Submitted
 Validated
 Received by Agency
Scenario 1: All Goes Well With the
Submission (Continued)
• What Emails Should I Receive (continued)?
o Agency
 Receipt
 Acknowledgement
Scenario 2: Rejected with Errors by
Grants.gov
• Who is Getting the Emails?
o Grants.gov Emails are Only Received by Submitter.
• What Emails Should I Receive?
o Submitted
o Rejected with Errors
Scenario 3: Not-Accepted by the Agency
• Who is Getting the Emails?
o Grants.gov Emails are Only Received by Submitter.
o Agency Emails are Received by the Authorized
Representative and Project Director on SF424.
• What Emails Should I Receive?
o Grants.gov
 Submitted
 Validated
 Received by Agency
Scenario 3: Not-Accepted by the Agency
(Continued)
• What Emails Should I Receive?
o Agency
 Receipt
 Not-Accepted
Agency Receipt Email
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From: notification@nifa.usda.gov [mailto:notification@nifa.usda.gov]
Sent: Tuesday, May 11, 2010 3:18 PM
To: Bennett, R Shawn
Subject: Receipt of Grant Application GRANT10599354 by USDA-NIFA
Shawn Bennett,
The grant application that you submitted to Grants.gov has been received by the National Institute of Food and Agriculture (NIFA),
U.S. Department of Agriculture.
Tracking Number
GRANT10599354
Application Title Test
Time of Submission Tue May 11 13:43:14 EDT 2010
CFDA
10.207 Animal Health and Disease Research
Funding Opportunity USDA-NIFA-AHFP-002937
Application Deadline Thu May 13 00:00:00 EDT 2010
You will receive a subsequent email when your application is accepted or declined for review by NIFA.
Please do not reply to this message.
USDA . National Institute of Food and Agriculture
www.nifa.usda.gov
Investing in Science / Securing our Future
Agency Not-Accept Email
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From: notification@nifa.usda.gov [mailto:notification@nifa.usda.gov]
Sent: Thursday, December 17, 2009 4:27 PM
To: Bennett, R Shawn
Cc: Bennett, R Shawn
Subject: Non-Acceptance of Grant Application for review at USDA - NIFA
Evonne Pedawi,
The following grant application you submitted has been declined for review by NIFA.
Tracking Number
GRANT10483233
Application Title This is a test package to test Grants USDA receipt email deployment with updated Adobe Forms.
Time of Submission 2009-12-04 06:37:02.0
CFDA
00.000 Not Elsewhere Classified
Funding Opportunity USDA-NIFA-SRGP-002626
Application Deadline 2009-12-31 00:00:00.0
The reason this application has been declined is as follows:
This Application is not accepted for testing purpose on Dec 17th, 2009 at 4:27 PM by Sushma
You may contact Sushma Peddi at NIFA via e-mail at speddi@nifa.usda.gov, if you have any questions.
USDA . National Institute of Food and Agriculture
www.nifa.usda.gov
Investing in Science / Securing our Future
Agency Acknowledgement Email
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--THIS IS A GENERATED MESSAGE - DO NOT RESPOND USING YOUR REPLY KEY--
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APRIL 12, 2010
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David A. Christopher
Molecular Biosciences & Bioeng
University of Hawaii
Honolulu, HI 96822-2303
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The following proposal has been received by the Cooperative State Research, Education, and Extension Service (CSREES):
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Title: Genetic modification of anthurium to increase post- harvest life and flower yield
Proposal Number Assigned by CSREES: 2010-02918
Date Received: 05-APR-10
Grants.Gov Tracking Number: GRANT10574379
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Any correspondence concerning this proposal should include the above proposal number assigned by CSREES and the proposal title.
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Sincerely,
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Nicole Williams
Team Leader
Proposal Services Unit
Competitive Programs
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cc: Paul Kakugawa
Grants.gov Validation Email
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From: support@grants.gov [mailto:support@grants.gov]
Sent: Monday, February 09, 2009 7:28 AM
To: Hitchcock, Jason
Subject: GRANT10157720 Grants.gov Submission Validation Receipt for Application
Your application has been received and validated by Grants.gov and is being prepared for Grantor agency retrieval and
review.
Type: GRANT
Grants.gov Tracking Number: GRANT10157720
You will be notified via email when your application has been retrieved by Grantor agency.
Thank you.
Grants.gov
mailto:support@grants.gov
If you have questions please contact the Grants.gov Contact Center:
support@grants.gov
1-800-518-4726(M-F 7:00 AM - 9:00 PM ET)
Grants.gov Submission Email
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From: support@grants.gov [mailto:support@grants.gov]
Sent: Thursday, January 29, 2009 7:15 AM
To: Hitchcock, Jason
Subject: GRANT10141612 Grants.gov Submission Receipt
Your application has been received by Grants.gov, and is currently being validated.
Your submission was received at 29-Jan-09 07:13:14 AM ET
Validation may take up to 2 business days.
Type: GRANT
Grants.gov Tracking Number: GRANT10141612
We will notify you via email when your application has been validated by Grants.gov and is ready
for the Grantor agency to retrieve and review.
DUNS Number: 8726124450000
AOR name: Jason Hitchcock
Application Name: Adobe Forms Testing of Matching Package
Opportunity Number: USDA-CSREES-SCRI-001928
Opportunity Name: Current Adobe Forms Testing for the CSREES Matching Application Package/ApplicantLoginGetID
Thank you.
Grants.gov
if you have questions please contact the Grants.gov
Contact Center:
support@grants.gov
1-800-518-4726(M-F 7:00 AM - 9:00 PM ET)
Grants.gov Rejection Email (Part 1)
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From: support@grants.gov [mailto:support@grants.gov]
Sent: Friday, January 23, 2009 8:20 AM
To: Hitchcock, Jason
Subject: GRANT10134834 Grants.gov Rejection Notice for Application
Dear Applicant:
Your submission was received on 23-Jan-09 08:19:39 AM, ET .
However, it contained the following errors and cannot be forwarded to the granting agency.The following errors were
detected:
Error:Schema validation failed
DefaultValidationHandler found 3 problems:
3 Errors:
1: (line 2 column 1671) cvc-complex-type.2.4.a: Invalid content was found starting with element
'RR_FedNonFedBudget:BudgetYear'. One of "http://apply.grants.gov/forms/RR_FedNonFedBudget-V1.1":BudgetYear1}'
is expected.
2: (line 2 column 37207) cvc-datatype-valid.1.2.1: '2.00' is not a valid value for 'integer'.
3: (line 2 column 37207) cvc-type.3.1.3: The value '2.00' of element 'RR_FedNonFedBudget:CumulativeNoofTrainees' is
not valid.
Grants.gov Rejection Email (Part 2)
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The document is NOT valid!
Please correct the above error(s) and resubmit your application to Grants.gov.
Type: GRANT
Grants.gov Tracking Number: GRANT10134834
DUNS Number: 8726124450000
Application Name: Current Adobe Forms Testing Matching
Opportunity Number: USDA-CSREES-SCRI-001928
Opportunity Name: Current Adobe Forms Testing for the CSREES Matching Application Package
AOR Name: Jason Hitchcock
Thank you,
Grants.gov
If you have questions please contact the Grants.gov Contact Center:
support@grants.gov
1-800-518-4726 (M-F 7:00 AM - 9:00 PM ET)
Agency Receipt Email from Grants.gov
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From: support@grants.gov [mailto:support@grants.gov]
Sent: Friday, January 23, 2009 12:20 PM
To: Hitchcock, Jason
Subject: Grants.gov Grantor Agency Retrieval Receipt for Application GRANT10135094
Your application has been retrieved by the Grantor agency and is currently being reviewed.
Type: GRANT
Grants.gov Tracking Number: GRANT10135094
We will notify you via email when your Grantor agency has assigned an Agency Tracking Number to your application.
Thank you,
Grants.gov Customer Support
www.support@grants.gov
800-518-4726 (7 a.m. - 9 p.m. ET)
PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose.
http://trapply.grants.gov
Common Grants.gov Rejections
• The Authorized Representative (AR) is not
designated to submit.
• The Data Universal Numbering System (DUNS)
number not at the Central Contractor Registry
(CCR).
PDF Issues
• Password Protection
• Some Scanned Documents (Konica)
• Disguised Files
Forms Issues
• Cummulative Budget (Trainees)
o Section E
• Personal Information Form
o Stops after 4 additional
• Other Project Information Form
o Section 4a, 4b, 4c, 4d
NIFA Update
• REEport
• Research.gov
• Automated Standard Applications for Payment
System (ASAP)
Things to Remember
• Submit Your Application Early.
• Follow All Instructions.
– RFA
– NIFA Application Guide
• Late Applications Need to be Justified.
– Grants.gov Case Numbers
• Save Your Application.
Things to Remember (Continued)
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Watch Those Special Characters
Be Mindful of File Name Length (50)
Adobe Version
Make Sure You are Authorized to Submit
o Know Your E-Biz Point of Contact
Other Information
• Programmatic Questions
– Refer to the RFA.
• Electronic Application Forms Help
– Grants.gov at support@grants.gov or 1-800-518-4726.
– NIFA electronic@nifa.usda.gov or 202-401-5048
Other Information (Continued)
• NIFA Internet Site:
http://www.nifa.usda.gov/funding/application_info.html,
http://www.nifa.usda.gov/business/business.html
• Grants.gov Applicant Resources:
http://www.grants.gov/applicants/resources.jsp
• Grants.gov Grantor Resources:
http://www.grants.gov/agencies/grantors_help_resou.jsp
Questions?