BEST PRACTICE FOR DATA SHARING
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VEERLE VAN DEN EYNDEN
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UK DATA ARCHIVE
UNIVERSITY OF ESSEX
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MURG WORKSHOP - CATAPULT CENTRES, LOCAL ENTERPRISE
PARTNERSHIPS, DATA USAGE FOR RESEARCH
LONDON, 28 SEPTEMBER 2012
OVERVIEW
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Sharing research data
Policy context
Universities’ responsibilities
UK Data Archive
Our best practice advice
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UK DATA ARCHIVE
DATA SHARING DRIVERS
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Research funder policies
Publisher policies
Demand from users
Transparency and openness
Maximise investment returns
Research data available for:
• New research
• Scrutiny / duplication / validation
• Research visibility / impact
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UK DATA ARCHIVE
RESEARCH FUNDER DATA POLICIES
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Research Councils UK Common Principles on Data
Policy (May 2011)
• Publicly funded research data are a public good, produced in the
public interest, that should be made openly available with as few
restrictions as possible in a timely and responsible manner that
does not harm intellectual property.
• in accordance with relevant standards and community best
practice
• metadata to make research data discoverable
• legal, ethical, commercial constraints on release of research data
• recognition for collecting & analysing data; limited privileged use
• acknowledge sources of data, intellectual contributions, terms &
conditions
• use public funds to support the management and sharing of
publicly-funded research data
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UK DATA ARCHIVE
RESEARCH FUNDER POLICIES
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Research Councils UK Policy on Access to Research
Outputs (July 2012)
• peer reviewed research papers published in journals that are
compliant with Research Council policy on Open Access
• include statement on how the underlying research materials such
as data, samples or models can be accessed
• for publications submitted for publication from 1 April 2013
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UK DATA ARCHIVE
RESEARCH FUNDER DATA POLICIES
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UK Research Councils
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data sharing policy mandating or encouraging data sharing
data management / sharing planning required
award holders responsible for managing & sharing data
fund support services and infrastructure
e.g. ESDS / UK Data Service, NERC data centres, Relu-DSS,
MRC-DSS
Also Wellcome Trust, DFID, Cancer Research UK, British
Academy, Nuffield Foundation, … have data sharing
policies
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UK DATA ARCHIVE
EPSRC POLICY FRAMEWORK ON RESEARCH DATA
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Research organisations receiving EPSRC funding
responsible (universities)
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publish metadata online, with DOI (digital object identifier)
maintain data securely for 10 years
roadmap for compliance May 2012
institutional policy implemented May 2015
papers to include statements on access to supporting data
Influenced by FoI
EPSRC Policy Framework on Research Data
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UK DATA ARCHIVE
RESEARCH FUNDER POLICIES - OTHER
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• USA data sharing policies - NSF, NIH
• Europe
• data policy in planning for FP8
• generally based on OECD Principles and Guidelines
for Access to Research Data from Public Funding
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UK DATA ARCHIVE
JOURNAL / PUBLISHER DATA POLICIES
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• data underpinning publication accessible
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upon request from author
supplement with publication
public repository
mandated repository (e.g. PANGAEA – Elsevier)
• many top-rated science journals (Science, Nature, J Evol.
Biol...) have strong policies relating to data repositories
which give dataset accession numbers
e.g. GenBank, EMBL, DRYAD, TreeBASE
• citation via unique DOIs
Survey of journal policies ongoing: jordproject.wordpress.com/
2012/09/13/journal-research-data-policies-survey/
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UK DATA ARCHIVE
SHAREABLE RESEARCH DATA
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requires
good data management practices
to ensure high quality, accurate, well organised,
accessible data with long-term validity
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UK DATA ARCHIVE
SHARED RESPONSIBILITY
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• researchers – generate & manage data
• institution – supporting framework
• policies
• infrastructure
• tools
• guidance / training
• clarify roles & responsibilities !
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UK DATA ARCHIVE
WHAT CAN UNIVERSITIES DO
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Policy
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institutional data management / sharing policy
ownership of research data (copyright, IPR)
data storage, back-up, security
data retention
data stewardship when researchers leave
Infrastructure
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institutional repository
public data catalogue
data storage, back-up,…..also long-term
collaborative research spaces
data security
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UK DATA ARCHIVE
WHAT CAN UNIVERSITIES DO
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Tools
• templates
• software
Guidance / training
• data management training for research staff
• data management training for PhD students
• one-stop-shop data management portal
• data management planning
• ethical & legal context/procedures re. data sharing (DPA, FoI,….)
• data forum to exchange good practices between researchers
• data management planning
• costing data management/sharing for grants
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UK DATA ARCHIVE
UK DATA ARCHIVE
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• curator of the largest collection of digital data in the social
sciences and humanities in the UK
• enhance and provide access to data for research and teaching
• provide detailed user guides and documentation
• enable access to data via search, browse, download and online
visualisation
• support researchers, data producers and data users
• partner on R&D data projects
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UK DATA ARCHIVE
SOURCES OF DATA
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• government survey data
• individual academics - research
grants (ESRC and BA funded)
• market research agencies
• public records and historical data
• 5000 datasets in the
collection
• 230 new datasets each
year
• over 22,000 registered
users
• international statistical time series
• approx.60,000 downloads
worldwide per year
• qualitative, quantitative and crossdisciplinary data
• 3000+ user support
queries
• access to international data via links
with other data archives worldwide
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UK DATA ARCHIVE
UK DATA ARCHIVE STRATEGIC GOALS
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promoting best practice in data curation
raise standards in data management
raise standards in data security
drive archival innovation
advance professionalization of data service
infrastructures
• integrate these activities into the UK Data Service
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UK DATA ARCHIVE
UK DATA SERVICE
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UK Data Service
Other data
services
• support innovative, policyrelevant research
• support and improve data skills
• increase secondary data analysis
• manage change in attitudes to
data access (open vs. secure)
• broaden Collections Development
Strategy (new forms of data)
• deliver high quality data
Census Support
Service
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UK DATA ARCHIVE
WE ENABLE DATA SHARING
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infrastructure, preservation, curation
enable data discovery
trust for sharing data
best practice data management guidance
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UK DATA ARCHIVE
OUR DATA MANAGEMENT EXPERTISE
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Working with researchers around data sharing and data
management
• Economic and Social Data Service - since 2003
• Rural Economy and Land Use programme Data Support Service
(Relu-DSS) – since 2005
• Secure Data Service – since 2010
• Data Management Planning for ESRC Data-rich Investments
(DMP-ESRC) – 2010-2011
• MRC Data Support Service project – since 2011
• UK Data Service – from 2012
Contribute to ESRC & MRC Research Data Policy
• data management planning strategy
• guidance for applicants & reviewers
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UK DATA ARCHIVE
WHAT WE DO
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Needs
• evaluate existing practices
• engage with and advise researchers
• identify needs and obstacles to data sharing
Solutions
• develop practical solutions and strategies to embed data
management and sharing into research practices
• create tools and templates
• training, resources and bespoke advice for researchers, RECs,
trainers,….
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UK DATA ARCHIVE
OUR RESOURCES
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Best practice guidance on managing and sharing
research data (online and published guide)
incl. training resources, examples,
templates, tools, DM checklist
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UK DATA ARCHIVE
OUR DATA MANAGEMENT GUIDANCE
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• planning for data sharing
• ethical and legal aspects of data
sharing and re-use
• data copyright
• documentation and metadata to
understand and use data
• data formats, formatting and quality
control for long-term preservation
• storage and back-up of data and files
• security and controlled access to
data
• strategies for research centres and
large projects
www.data-archive.ac.uk/create-manage
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UK DATA ARCHIVE
DATA ARCHIVE INFRASTRUCTURE
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Provide trust
Enable and support ethical re-use of data
• advice for researchers and re-users
• check data do not breach DPA, confidentiality
• regulate access to archived data
• archived data NOT in public domain
• use of data for specific purposes only after user
registration
• data users sign legally binding End User Licence – e.g.
not identify any potentially identifiable individuals
• stricter access regulation for sensitive data e.g. approved
researchers, data owner permission, secure access to
data
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UK DATA ARCHIVE
CONTACT
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RESEARCH DATA MANAGEMENT SUPPORT SERVICES
UK DATA ARCHIVE
UNIVERSIY OF ESSEX
WIVENHOE PARK
COLCHESTER
ESSEX CO4 3SQ
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T +44 (0)1206 872001
E datasharing@data-archive.ac.uk
www.data-archive.ac.uk/sharing
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UK DATA ARCHIVE