2011 Assessment of the Administrative Mechanism-Results
Friday, August 10th , 2012
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5) d. Administrative Assessment
The Ryan White HIV/AIDS Program mandates that the EMA/TGA
Planning Councils must assess the efficiency of the administrative
mechanism to rapidly allocate funds to the areas of greatest need
within the EMA/TGA.
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Provide a narrative that describes the results of the Planning Council’s assessment
of the administrative mechanism in terms of:
◦ Activities such as timely payments to contractors or data collection; and
◦ Corrective action or suggested methods of improvement that were
recommended.
◦ If any deficiencies were noted, what were the deficiencies, what was the
grantee’s response to those deficiencies, and what is the current status of the
grantee’s response?
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1.
2.
3.
4.
5.
6.
7.
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Part A funds were expended in a timely manner (Net 30?).
Part A contracts with service providers were signed in a timely manner
During FY 2011, the EMA had less than 3%(?) carryover in Part A funds.
Part A resources were reallocated in a timely manner to ensure the needs
of the community are met.
Part A Programs funded in FY 2011 matched the service categories and
percentages identified during the Council’s Priority Setting and Resource
Allocation process
Planning Council Directives were reflected in Part A programs funded in
FY 2011
The Planning Council also asked about length of time for payments to
reach sub-grantees from the regional lead
Net 30 means that buyer will pay seller in full on or before the 30th calendar day (including weekends and holidays) of
when the Goods were dispatched by the Seller or the Services were fully provided
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Mar
Apr
May
Jun
July
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Avg
18
22
17
37
17
24
34
21
20
21
19
11
22
4
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Due to multiple Notice of Grant Awards, this
question is not applicable for FY 2011
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Total carryover request of $16,978.48
Total FY 2011 Part A award: $7,253,400
.2% carryover requested in FY 2011
99.8% spent during FY 2011
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DIRECTIVE 1.1 - TO FACILITATE GEOGRAPHIC FUNDING
DISTRIBUTION- TRUE
DIRECTIVE 1.2 - TO FACILITATE COST EFFECTIVENESS AND FULL
EXPENDITURE OF FUNDING ACROSS ALL SERVICE CATEGORIES-TRUE
DIRECTIVE 1.3 – TO SUPPORT THE DEVELOPMENT OF THE SERVICE
DELIVERY SYSTEM WITHIN EACH OF THE PLANNING COUNCIL’S FIVE
REGIONS-TRUE
DIRECTIVE 2.1 – TO PROMOTE COLLABORATIVE PLANNING AND
POLICY-MAKING WITHIN EACH OF THE PLANNING COUNCIL’S FIVE
REGIONS—TRUE
DIRECTIVE 2.2 – TO FACILITATE DEVELOPMENT OF AND ADHERENCE
TO THE EMA’s STANDARDS OF CARE—TRUE
DIRECTIVE 2.3 – TO FACILITATE SERVICE UTILIZATION DATA-TRUE
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Region 1-They do not wait to send their drawdown on the 20th of each
month. What happens is the Subs will send their drawdowns on the 10th
of each month and Region 1 will prepare and send them the disbursement
by the 1st of the following month. They send their drawdown to Ryan
White on the 20th of each month.
Region 2- My contact is sending me an analyses sometime by the end of
the day. I will get back to you.
Region 3- The turnaround is 3 days, once they receive the check from Ryan
White.
Region 4-The turnaround is 7 to 10 days after they receive the check from
Ryan White.
Region 5- The turnaround is 7 days after they receive the check from Ryan
White.
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2011 Assessment of the Administrative
Mechanism
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