Administration - Health and Safety and Office Layout
HEALTH AND SAFETY
•In the 21st century we have moved on from the
days when employers did not have to care about
their workers •to a day when your employer must care about
you •but also you must show a duty of care to your
employer and your fellow workers.
Administration - Health and Safety and Office Layout
FAILURE TO SO DO COULD LEAD TO YOU
BEING JAILED!
Administration - Health and Safety and Office Layout
HEALTH AND SAFETY
•WHY?
•We must take care of our own safety •that of our working colleagues •and that of our employer and employer’s
property!
Administration - Health and Safety and Office Layout
HEALTH AND SAFETY
•WHY?
•AS IF WE DO NOT WE ARE BREAKING
ONE OR MORE LAWS ON EMPLOYMENT
LEGISLATION/HEALTH AND SAFETY - AND
CAN BE PUT IN PRISON!
Administration - Health and Safety and Office Layout
HEALTH AND SAFETY
•Various laws are currently IN FORCE (currently
LAW) and have to be followed.
•A lot of employment law is COMMON SENSE.
For example,
HEALTH AND SAFETY REGULATIONS
There exist many pieces of industrial
legislation governing:
•Employers’ responsibility for the health and
safety of their employees
•Employers’ responsibility for the health and
safety of members of the general public
•But, just as importantly:
HEALTH AND SAFETY REGULATIONS
There exist many pieces of
industrial legislation governing:
•Employees’ responsibility for their own
health and safety, and
•Employees’ responsibility for the health and
safety of their fellow workers.
HEALTH AND SAFETY REGULATIONS
•The basis of British Health and Safety Law
is the Health and Safety at Work etc Act
1974
•This sets out the general duties which
EMPLOYERS have towards EMPLOYEES
and MEMBERS OF THE PUBLIC and
•That EMPLOYEES have to
THEMSELVES and to EACH OTHER.
HEALTH AND SAFETY REGULATIONS
•There are many Acts, over-and-above the
Health and Safety at Work Act, which apply
across the full range of workplaces.
•We will be concentrating on only 4 of these:
•The Health and Safety at Work etc Act 1974
(HASAWA),
HEALTH AND SAFETY REGULATIONS
•The Workplace (Health, Safety and
Welfare) Regulations 1992
•Reporting of Injuries, Diseases and
Dangerous Occurrences Regulations 1995
(RIDDOR)
•and
HEALTH AND SAFETY REGULATIONS
•The Health and Safety at Work etc Act 1974
(HASAWA) includes the Offices, Shops and
Railway Premises Act 1963.
•This Act is very wide ranging and some of
the groups of coverage - and specific
coverage of the Act - are given next -
TOILETS
Kept clean.
Maintained. Drinking
water available.Soap,
hot and cold and
towels available.
FIRE SAFETY
Extinguishers
available. Exits clearly
marked. Regular fire
drills. Evacuation
procedures displayed.
TEMPERATURE
o
Minimum 60 F after
one hour. Opening
windows or suitable
ventilation required.
Office, Shops and
Railway Premises
Act 1963 and
HASAWA 1974
FIRST AID
SPACE
Adequate space for
each person. Storage
space for workclothes.
Box to be
provided. Trained
First Aiders to be
available.
LIGHTING
Natural or
artificial - but
sufficient.
CLEANLINESS
Floors and corridors
to be kept clean,
clear, level and
unbroken.
SEATING
Adequate
seating must
be provided.
HEALTH AND SAFETY REGULATIONS
•Who is responsible for what?
•An employee must:
•Take care of their own health and safety
•Take care of other people’s health and
safety
•Work with their employer to maintain
health and safety (eg attending training
courses etc)
HEALTH AND SAFETY REGULATIONS
•Who is responsible for what?
•An employer must:
•Make sure that the workplace is safe
•Look after your welfare (eg health
checks) and control levels of hazards (eg
noise, fumes etc)
•Provide first aid facilities
HEALTH AND SAFETY REGULATIONS
•Keep records of accidents and injuries
in an Accident Log
•Prepare health and safety policy and
inform workers of this
HEALTH AND SAFETY REGULATIONS
•An employee must:
•Take care not to damage equipment but report any damage you notice - right
away!
•Not have liquids near electrical
equipment of any kind.
HEALTH AND SAFETY REGULATIONS
•However, if your employer, yourself
and your fellow workers maintain good
working practices then this should help
greatly.
•For example, by:
•Not blocking passageways
•Keeping all work areas clean and tidy
HEALTH AND SAFETY REGULATIONS
•Another Act which we need to heed is
the Health and Safety (Display Screen
Equipment) Regulations 1992.
•Here, again, both employees and
employers have a share in ensuring that
these regulations are met and that the
working environment is that much safer
as a result.
HEALTH AND SAFETY REGULATIONS
•For the Employer:
•Ensuring that the workstation and
equipment meet minimum requirements
•Ensuring employees have built-in BREAKS
or CHANGES IN ACTIVITY
•Training the workforce in health and safety
HEALTH AND SAFETY REGULATIONS
•Providing eyesight tests (and spectacles) if
these are needed for computer work
•Providing information about the Regulations eg posture safety, need for anti-glare screens
etc
•Checking that the equipment being used is
safe
HEALTH AND SAFETY REGULATIONS
•For the Employee:
•Making full use of all Display Screen
adjustments eg colour, contrast, tilt angle,
anti-glare screen and your seating position
relative to the keyboard and screen
HEALTH AND SAFETY REGULATIONS
•Avoiding Health Hazards - adjusting seat
height and seat back for comfort and posture,
using foot rest if provided, wrist rest if
provided and taking regular breaks in activity.
HEALTH AND SAFETY REGULATIONS
•The RIDDOR Regulations (Reporting of
Injuries, Diseases and Dangerous
Occurrences Regulations 1995) requires
employers to report certain injuries,
accidents or incidents within 7-10 days to
the offices of the Health and Safety
Executive or face being fined for failure to
Report.
HEALTH AND SAFETY REGULATIONS
•The Health and Safety (First Aid)
Regulations 1981 require that
•Employers must provide enough people
qualified in first aid for their business, and
•That any such training and qualifications
are approved by the Health and Safety
Executive.