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PURPOSE
Elections for
• Lok Sabha
(Ballot units and Ballot papers - White )
• State Legislative Assembly
PINK
(Ballot units and Ballot papers - )
• All activities should be considered twice
(one for Lok Sabha and one for Assembly)
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PHASES OF POLL PROCESS
Polling process will be categorized
as 3 phases
• Before the polling
• During the poll
• After completing the poll
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BEFORE THE POLL
• Report to the Returning officer one day before the
election. i.e., on 6th may.
• Receive the appointment order from the Returning
Officer (RO).
• Read carefully the appointment order, identify the
name and number of the polling station.
• Contact the polling party ie., 1-APO, 4-OPO, Micro
observer.
• Meet your polling team.
• Collecting gurudeva.weebly.com
the polling materials.
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•
CHECKING THE POLLING MATERIALS
Most important items are:
• Electronic Voting Machines (Ballot Unit & Control Unit – each 2nos)
• Tendered ballot papers.
• Register for voters (17A)
• Marked copy and other copy of electoral roll
• ASD(Absent/Shifted/Dead), PB(Postal Ballot) and CSV (Classified Service
Voters) List
• Accounts of votes recorded (17C)
• PO’s dairy
• Seals and Tags
–
–
–
–
Green paper seals
Strip seals
Special tags
Address tags
Contd..
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•
CHECKING THE POLLING MATERIALS
Most important items are:
• Paper seal accounts - Form
• Distinguishable Mark Rubber Stamp
• Arrow Cross Mark Rubber Stamp
• Metal Seal
• Sealing wax
• Indelible ink
• Specimen signatures of candidates
• Statutory forms
• Non-Statutory forms
• Other required material as per check list given by RO
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BEFORE THE POLL
• Check the EVM’s are working or not.
Checking photo electoral rolls and
marked copies are similar.
• Proceed to the polling station along
with polling party.
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BEFORE THE POLL
Arrival at polling station
• Setting up of polling stations for simultaneous elections
(Page no. 194(English) & 171(Telugu))
• Assigning of duties:
 First Polling Officer – Identifying the voter,
in-charge
of the marked copy of electoral roll
(Lok Sabha). Mark
the voter serial number.
MenWomen Second Polling Officer- In-charge for indelible ink (right
hand index finger) and In-charge for Register of voters
(17A).
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ASSIGNING OF DUTIES
Third Polling Officer – Issue of voter slips
for Lok Sabha and Assembly. In-charge for
other marked copy of elector (Assembly).
Fourth Polling Officer – In-charge of the
Control Unit for Lok Sabha. Collects Lok
Sabha voter slips.
Fifth Polling Officer – In-charge of the
Control Unit for Assembly. Collects
Assembly voter slips.
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BEFORE THE POLL
• Identifying and appointment of Polling Agents (PAS),
ask them to report by 6am on the day of poll.
• Preliminary preparations of Statutory and NonStatutory Forms.
• Call the Booth Level Officer (BLO), locate his place
beyond 100mts to the polling station.
• No banners and leader photos inside the polling
station.
• No promotions in and around the polling station.
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ON THE POLLING DAY, BEFORE COMMENCING THE POLL
• Conduct Mock poll at 6:00 AM before the polling agents with Lok
Sabha - Control Unit & Ballot Unit and Assembly - Control Unit &
Ballot Unit separately.
• Poll at most – 50 votes and at least one against each candidate
including NOTA (None of the Above – button)
• Finish both Mock polls by 6:30AM.
• Apply CRC ( Close Result Clear )
• Prepare Mock poll certificates.
• Sealing the Control Units with Green paper seals & strip seals.
• Prepare declarations before commencement of the poll (part-I) of
(Annexure – VII)
• Start the polling by 7:00AM.
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DURING THE POLL
• Challenge votes – Agent challenge the voter pay Rs.5,
If Agent wins – return the amount - surrender the voter to the SHO.
If Agent loses - amount forfeited, allow the voter to vote in EVM (as normal
voter)
• Tendered votes - Voter demands vote
Allow voter to vote in Tendered ballot paper. Prepare List of tendered votes –
Form 17B.
• Blind and inform voters / Declaration by the companion (Annexure-XII)
• Declaration by elector about age (Annexure – X and XI)
• Refused to vote – Note in Remarks column in Register of votes (17A).
• Proxy Voters: Identify the proxy voters in Classified Service Voters (CSV)
list provided to us.
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•
1.
2.
3.
4.
5.
6.
7.
8.
9.
Whom to allow inside the Polling Station
Voters
Lady voters with babies
Polling officers
Polling Agents (only one per each contesting candidate)
Micro Observer
Contesting Candidates
Officers with election duty passes.
Print and Media staff with duty passes.
Voter(VIPs with Z- category security) – Allow one
security person along with the VIP Voter.
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After completion of the poll
At 6:00PM on 7th May
• If the voters are still in queue, issue them slips
last to first and note them in PO’s dairy.
• To Close the Poll - just press the close button.
• Note the total polled votes (total male & total
female).
• Fill the PO’s dairy, Accounts of votes
recorded(17C) and Paper seal accounts.
• Prepare declaration at the end of poll (Part – III)
of (Annexure – VII)
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After completion of the poll
At 6:00PM on 7th May
• Seal both the voting machines before the Polling Agents.
• Prepare declaration after the sealing of the voting
machine (Part – IV) of (Annexure – VII)
• Issue attested copies of Accounts of Votes recorded (17C)
to the Polling Agents.
• Prepare statutory covers and non-statutory covers and
other packets as per chapter XXXII
• Return to the Distribution center and submit all the items
as per the check list in the
respective counters.
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K. Suresh, S.A., S.S.,
Z.P. (Boys) High School,
SRIKALAHASTI
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in Telugu and English Mediums of APSCERT syllabus.
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K. SURESH
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