Grants Management Test for State
and Local Educational Agencies
Tiffany Winters, Esq.
twinters@bruman.com
Brustein & Manasevit, PLLC
Fall Forum 2012
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Welcome Class!
Please put all of your books away.
You have 10 minutes to complete your 30 question pop quiz!
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Question 1.
EDGAR Plus Book
Table of Contents, page iii
34 C.F.R. Part 75, page 31
34 C.F.R. Part 76, page 63
The same rules apply for direct and stateadministered grants since they both come
initially from the U.S. Department of Education.
a. True
b. False
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Question 2.
EDGAR Plus Book
Table of Contents, page iii
OMB Circular A-87, page
287
A school district is subject to:
a.
b.
c.
d.
OMB Circular A-21
OMB Circular A-87
OMB Circular A-122
All of the above
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Question 3.
EDGAR Plus Book
34 C.F.R. § 80.20(b)(4),
page 107
The budgeted amounts are only estimates, what
matters are the expenditures.
a. True
b. False
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Question 4.
EDGAR Plus Book
Part 80, Table of Contents,
page 101
The 3 major grants management systems are:
a. Procurement, Data Reporting, and Contracting.
b. Inventory Management, Procurement, and
Financial Management.
c. Data Reporting, Financial Management, and
Inventory Management.
d. Inventory Management, Assessment/Evaluation,
and Financial Management.
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Question 5.
EDGAR Plus Book
34 C.F.R. § 80.20, page 106
LEAs must implement financial management
systems that:
a. Routinely reconciles actual expenditures to budgeted
amounts.
b. Is capable of producing accurate, current and reliable
financial reports.
c. Includes detailed accounting records that show the
source and application of Federal funds.
d. All of the above.
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Question 6.
EDGAR Plus Book
OMB Circular A-87,
Appendix A, Part C(1)(c),
page 291
If a local district’s policy is more restrictive than
the Federal regulation, an LEA is in compliance
as long as it follows the Federal regulation.
a. True
b. False
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Question 7.
EDGAR Plus Book
34 C.F.R. § 80.20(b)(6),
page 107
What forms of source documentation should be
maintained as records?
a.
b.
c.
d.
Receipts for actual travel.
Copy of contracts for services performed.
Payroll registries.
Every piece of paper you can think of.
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Question 8.
EDGAR Plus Book
34 C.F.R. § 80.32(d)(1),
page 114
Grantees and subgrantees must maintain
detailed property records for all equipment
purchased with Federal funds.
a. True
b. False
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Question 9.
EDGAR Plus Book
34 C.F.R. § 80.32(d)(2),
page 114
Pursuant to EDGAR, a physical inventory of all
equipment must be taken:
a.
b.
c.
d.
Yearly.
Once every two years.
Once every six months.
Whenever you feel like it.
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Question 10.
EDGAR Plus Book
OMB Circular A-133
§ __.210, page 358
A contractor and a subgrantee have the same
legal responsibilities when working on Federal
programs.
a. True
b. False
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Question 11.
EDGAR Plus Book
34 C.F.R. § 80.36(b)(3),
Page 116
A conflict of interest arises when the following
persons have a financial interest in a firm or
company that is selected for a contract by the
grantee:
a.
b.
c.
d.
Me (an employee of the grantee).
My son/daughter.
My husband/wife’s company is selected.
All of the above.
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Question 12.
EDGAR Plus Book
OMB Circular A-87,
Part B(8), page 290
Contracts supported with Federal funds must be
in writing.
a. True
b. False
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Question 13.
EDGAR Plus Book
OMB Circular A-87,
Appendix A, Part C(3),
page 292
Costs are allocable to the grant if:
a. The cost of the goods or services is
proportionate to the benefits received by
the grant.
b. At least 50% of the goods or services will
directly benefit the grant.
c. The goods or services, in any way, benefit
the grant objectives.
d. The cost of the goods or services was
included in the budget proposal.
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Question 14.
EDGAR Plus Book
34 C.F.R. § 80.36(c)(4),
Page 118
An LEA may use their favorite vendor as long as
they can document that the vendor does a good
job.
a. True
b. False
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Question 15.
EDGAR Plus Book
Circular A-133
§ __.210(b)(5), page 358
A subgrant is different from a contract
because:
a. A subgrant provides goods and services that are
ancillary to the operation of the Federal program.
b. A subgrant uses the Federal funds to carry out a
program as compared to providing goods and
services for a program.
c. A subgrant is not subject to compliance
requirements of the Federal program.
d. A subgrant and a contract are the same.
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Question 16.
EDGAR Plus Book
OMB Circular A-133,
§ __.105, page 355
The goal of an internal control is to ensure:
a.
b.
c.
d.
Operations run efficiently.
Data is accurate.
Compliance.
All of the above.
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Question 17.
EDGAR Plus Book
34 C.F.R. § 76.707, page 87
Expenditures for services performed by
a contractor are obligated to the Federal
award:
a. On the date that the services are performed.
b. On the date that the grantee/subgrantee
receives the invoice.
c. On the date that the subgrantee signs the
contract.
d. At any point during the period of
availability.
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Question 18.
EDGAR Plus Book
OMB Circular A-87,
Appendix A, Part C(3)(c),
page 292
If there are funds remaining at the end of the
project period, they may be used to purchase
goods or services to be used in the future.
a. True
b. False
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Question 19.
EDGAR Plus Book
34 C.F.R. § 80.23, page 108
A grantee/subgrantee must obligate all Federal
funds:
a.
b.
c.
d.
Within the statute of limitations.
By the end of the period of availability.
As soon as possible.
None of the above.
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Question 20.
EDGAR Plus Book
34 C.F.R. § 76.707, page 87
Expenditures on services performed by an
employee are obligated to the Federal
award:
a. On the date the employee signs their
employment agreement.
b. On the date that the employee works.
c. On the date the employee signs their time and
effort certification.
d. On the date the employee is paid for the services.
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Question 21.
EDGAR Plus Book
34 C.F.R. § 80.32(d)(3),
page 114
If equipment is missing upon inventory review,
the grantee or subgrantee must:
a. Simply remove it off the inventory list.
b. Buy a new piece of equipment quickly.
c. Interview every staff member until one confesses to
the theft.
d. Investigate.
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Question 22.
EDGAR Plus Book
34 C.F.R. § 76.707, page 87
A flight for a conference obligates to the
Federal grant award:
a. On the date the employee makes his/her
travel arrangements.
b. On the date the seat assignments are
confirmed.
c. On the date the travel arrangements are paid
in full.
d. On the date the traveler takes the flight to
their destination.
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Question 23.
EDGAR Plus Book
OMB Circular A-87,
Appendix A, Part C,
page 291
For a cost to be allowable to a Federal grant
award, it must meet the following criteria:
a.
b.
c.
d.
Necessary and reasonable.
Allocable to the Federal grant award.
Subtract applicable credits.
All of the above.
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Question 24.
EDGAR Plus Book
OMB Circular A-87,
Appendix B(14) & (43),
pages 300 & 308
Assuming all costs are reasonable, which of the
following cost incurred during an overnight
business trip is not allowable:
a.
b.
c.
d.
Dinner (without any alcoholic beverages).
Hotel room.
Mileage costs.
A ticket to a movie.
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Question 25.
EDGAR Plus Book
OMB Circular A-87,
Appendix B(25), page 304
Federal funds may be used for equipment
maintenance costs.
a. True
b. False
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Question 26.
EDGAR Plus Book
OMB Circular A-87,
Appendix B(8)(h), page 297
If an employee is paid less than 50% with
Federal funds, the employee does not have to fill
out a time and effort certification.
a. True
b. False
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Question 27.
EDGAR Plus Book
34 C.F.R. § 81.31(c),
page 134
Grantees and subgrantees should retain their
records for:
a.
b.
c.
d.
1 year from the date of obligation.
3 years from the date of obligation.
5 years from the date of obligation.
10 years from the date of obligation.
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Question 28.
EDGAR Plus Book
OMB Circular A-87,
Appendix B(8)(h)(3), page
297
A teacher spends 100% of her time teaching in a
special education classroom. Even if paid from
multiple funding sources, the employee (if paid
with some federal funds) would complete:
a.
b.
c.
d.
A semi-annual certification.
A monthly PAR.
Is not required to keep track of his/her time.
A weekly PAR.
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Question 29.
A cost is reasonable if:
EDGAR Plus Book
OMB Circular A-87,
Appendix A, Part C(2),
Page 291
a. It is on sale.
b. It does not cause the subgrantee to exceed its
line item in the budget.
c. It does not exceed the cost that would be
incurred by a prudent person under similar
circumstances.
d. None of the above.
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Question 30.
EDGAR Plus Book
OMB Circular A-87,
Appendix B(8)(h)(4), page
297
An administrator that works approximately half
time on IDEA administrative activities and half
on Title I, Part A administrative activities is
required to keep:
a.
b.
c.
d.
A semi-annual certification.
A monthly PAR.
Is not required to keep track of his/her time.
A weekly PAR.
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Disclaimer
This presentation is intended solely to provide general
information and does not constitute legal advice. Attendance at
the presentation or later review of these printed materials does
not create an attorney-client relationship with Brustein &
Manasevit, PLLC. You should not take any action based upon any
information in this presentation without first consulting legal
counsel familiar with your particular circumstances.