November 4, 2014
SAISD Testing Department
Presented by
Cindy Blair & Nicole Taguinod
December EOC Training
Read the Manuals
This training does not
replace your
responsibility to read
and follow all manuals.
Assessment Schedule
Monday,
December 1
English I
Tuesday,
Wednesday, Thursday,
December 2 December 3 December 4
Biology
US History
English II
Algebra I
Friday,
December 5
Materials
Check In
by 2:00 PM
Training for Test Administrators must be
given by November 26
Make-ups may be given after the primary test date
throughout the window (including December 5)
Additional Orders
Submit an additional
order by November 11
Who tests in December?
• Students who have taken and not
met the Level II standard on an
EOC exam
• Students who are completing the
course for:
–
–
–
–
English I or II (reading & writing)
Algebra I
Biology
US History
Credits & Substitutions
• Students that were given full credit prior to
September 1, 2014 from homeschooling,
private school, out of state, or CBE do not
take the EOC for that subject
• Students with passing scores from
approved substitute assessments do not
have to take a corresponding EOC
(all substitutions must be approved by the testing office and
Exclusion Form must be filled out)
ELL Provision for English I
• ELL students that were in US schools 3 years or
less or 5 years or less for asylees/refugees
do not have to re-test the English I EOC if they:
–
–
–
–
took the English I EOC
passed the course
completed the paperwork
are not parent denials
It is the responsibility of the campus to confirm all requirements
from the ELL provisional documentation for the exemption.
This is only for English I EOC.
All students must take and pass the English II EOC.
Test Versions for December EOC
•
•
•
•
STAAR Paper
STAAR Online
STAAR L (online only)
There is no longer a STAAR Modified
assessment
• STAAR A will not be available until the
spring
EOC Housekeeping- Timing
• EOC time starts after the directions have been read
• If a test administrator goes over the 4 or 5 (English I & II) hours
for EOCs, report it immediately to DTC
• Start testing EOC students with extended time as soon as
possible to ensure all time is given
• Test administrator must communicate (orally or in writing) the
amount of time left to test in one-hour intervals and in shorter
intervals during the last hour
•
Time for EOCs only stops for the following:
- Nurse
- Consolidation or movement into
- Meals
a new testing environment
- Emergencies
EOC Housekeeping- Environment
• Assign at least one test administrator for every 30 students
• “Testing – Do Not Disturb” signs posted on testing rooms
• Testing rooms should be quiet, well lighted, well ventilated, and
comfortable
• Bulletin Boards and instructional displays covered or removed if
it contains anything that might aid students during testing
•
There must be a working clock in the room
Test Security &
Confidentiality
• Account for all secure materials before,
during and after each test administration
• Immediately inventory materials and verify
the contents of the shipment within 48
hours (email confirmation to testingdept@saisd.net
write “[Campus Name]-Materials Verified Dec EOC” in
subject line)
• Keep materials locked in the secure room
• Only trained and oathed individuals may
handle testing materials
Test Security &
Confidentiality
• No person may view, reveal, or discuss
the contents of a test or answer document
unless specifically instructed to do so by
the procedures in the test administrator
manuals
• No person providing an oral
administration may write notes,
calculations, or any other marks in a test
booklet or in any other location
Test Security &
Confidentiality
• No person may verbally or noverbally
answer any question that relates to the
contents of a test before, during or after a
test administration
• Secure materials may not be duplicated
by test administrators
• No person may review or discuss student
responses during or after testing unless
specifically authorized to do so
Test Security &
Confidentiality
• All tests must be administered in strict
accordance with the manuals
• No person may change any student
response or instruct a student to do so
• Test administrators must actively monitor
testing sessions
• Only students can erase stray marks or
darken response ovals on their answer
documents and only during the testing
session
Test Security &
Confidentiality
• There must be a trained test administrator
present with students until students
complete testing and submit their answer
documents to the test administrator
• During lunch trained testing personnel
must monitor the student(s)
Security Oaths
•
TEA requires that everyone be trained
and sign a security oath before handling
secure testing materials or participating
in the administration of a state test
•
All test administrators administering a
test that involves viewing secure testing
content must initial and sign the
statements at the bottom of the oath.
(oral admin and transcription require additional training)
Paraprofessionals
Paraprofessionals must complete a district
noncertified personnel testing oath
• CANNOT be used as test administrators
• CANNOT relieve test administrators for
breaks
• CAN be used to take students to lunch
without being with a test administrator
• CAN be used as hallway or restroom
monitors – cannot be working on anything
while monitoring hallways or restroom
Active Monitoring
Monitoring during test administrations is the
responsibility of the test administrator, the campus
test coordinator and administrators.
What is NOT active monitoring?
Anything that takes the test administrator’s attention away from
the students during testing. Examples include:
–
–
–
–
Working on the computer or checking email
Reading a book, magazine, or newspaper
Grading papers or working on lesson plans
Leaving the room without a trained substitute test
administrator in the room
– Leaving students unattended during lunch or breaks
Testing Irregularities
Incidents resulting in a deviation from documented testing procedures.
Procedural Examples
Serious Examples
Improper accounting for secure
materials
Directly or indirectly assisting
students with responses to test
questions
Eligibility Error
Tampering with student
responses
Monitoring Error
Viewing secure content
IEP Implementation Issue
Discussing test content, student
responses or student
performance
Procedural Error
Formally or informally scoring
student tests
Duplicating or recording test
content
Penalties for
Prohibited Conduct
Any person who violates, assists in the violation of, or
solicits another to violate or assist in the violation of test
security or confidentiality, as well as any person who fails
to report such a violation is subject to the following
penalties:
 Placement of restrictions on the issuance, renewal, or holding of a
Texas educator certificate, either indefinitely or for a set term;
 Issuance of an inscribed or non-inscribed reprimand;
 Suspension of a Texas educator certificate for a set term; or
 Revocation or cancellation of a Texas educator certificate without
opportunity for reapplication for a set term or permanently.
 Possible criminal prosecution under TEC ξ39.0303, Section 552.352
of the Texas Government Code, and Section 37.10 of the Texas
Penal Code.
The Top Ten
1. Eligibility
2. Students given wrong test version answer
document
3. Students given other students’ answer
document
4. Monitoring
5. Unsecure testing materials
6. Reading the reading passage out loud
7. Accommodation errors
8. Test Administrator did not have/use the
manual
9. Discussing test content
10. Unauthorized viewing
Reporting &
Documentation
If you become aware of any irregularities,
contact the DTC immediately with the who,
when, where, what and why.
If the irregularity is deemed an incident the
following documentation is required:
 Incident report including a plan of action (local form)
 Signed statement(s) from individual(s) involved (typed,
printed and signed name and dated)
 Statements should not include names of students
 The local disciplinary referral form used to report
disciplinary actions taken against students for cheating,
cell phone issues or disruptions
Plan of Action
Roles & Responsibilities
• Read all of the testing manuals • Train so that the tests are
given in strict compliance
• Attend training conducted by
with the directions in the
the District Test Coordinator
testing manuals
•
Receive and manage secure
testing materials from the DTC
CTC
• Supervise and actively
monitor testing
• Observe all rules
• Maintain security and
regarding test
control of all testing
security and
material (need key to
confidential integrity
testing room at location)
of the state testing
system
Roles & Responsibilities
• Coordinate campus
• Return testing material and
logistics and procedures
required documentation to DTC
on time
• Verify appropriate score
codes, test taken
• Be the campus contact for all
information codes, testing
questions about testing
accommodations codes,
and all other coding is
•Report testing
correct on answer
irregularities and
documents
security violations
CTC
immediately to the
DTC
• Adhere to deadlines
Roles & Responsibilities
• Read the Test Administrator
Manuals both general and specific
• Attend training conducted by
campus test coordinator
• Observe all rules regarding test
security and confidential integrity
of the state testing system
• Administer the tests in strict
compliance with the directions in
the Test Administrator Manuals
• Receive secure testing materials
from CTC
• Do not provide any unauthorized
assistance to students during
testing
• Supervise and
• Do not view the test, discuss the
actively monitor
test, or score a student test
testing
either before, during, or after
testing
TA
Roles & Responsibilities
• Do not view the test, discuss the
test, or score a student test either
before, during, or after testing
• Mark the appropriate score code
and date information for each
student
TA
• Return all testing materials to
the campus test coordinator
immediately after students finish
testing
• Report testing irregularities and
security violations immediately
to the campus test coordinator
• Prepare statements for
• Completely fill out all
submission if you are involved in
testing documents
a testing irregularity or test
(i.e., seating charts)
security violation
Preparing for Test DayLogistics
• How will you verify the number of students that need
to test and which test(s) they need to take?
• How many rooms and TAs are needed if you keep the
30:1 ratio?
• How many special settings?
• When will you train the staff?
• What is your procedure for late students and how will
they know?
• How will students know where to report?
• When and how can you do “make-up” testing?
• Does the front office staff have information for testing?
(where students are to report to, which test is which
day, make-up testing, etc.)
Preparing for Test DayLogistics
• What does the relief schedule look like? Have you
scheduled in breaks/lunch/conferences for your TAs?
• Who will assist you in preparing test bins?
• Who will assist with calculators and dictionaries?
• Have you done a system check on the computers?
• When will you set up online sessions into TAMS for
STAAR L or online testing?
• How will you handle breakfast in the classroom?
• How will you handle lunch? (schedule, monitoring,
etc.)
Preparing for Test DayPrecodes
• How will you and your team check for errors in precoded
information?
• Which sources will you use to verify that information is
correct?
• Where do you find the precodes so the process can start as
soon as possible?
• Be aware of program changes such as newly identified or
exited from SPED, LEP, GT, At Risk, CT
• New students or errors in the following need a new answer
document that will be hand gridded:
– Name
– PEIMS number
– DOB
– Gender
Preparing for Test DayPrecodes
Why is it important to verify precode
information?
Demographic and program information affect:
State Accountability
(district and campus ratings)
Performance Based Monitoring Appraisal System
(Bil/ESL, CTE, NCLB, SPED)
System Safeguards
(state and federal targets)
Annual Measureable Achievement Objectives
(ELL Population/Title III funding)
Data Validation
(assessments)
Test Day- add campus specific
procedures here
Include things such as:
•
•
•
•
Check Out/In Process
Testing Rooms
Cell Phone Policy
Testing Environment (covering
instructional material)
• Time limits
• Breakfast/Lunch
• What students do after
testing
• Who is monitoring
hallways/restrooms
• Procedures for late
students
Accommodations
Refer to the 2014 State Assessment
Reference Guide for allowable
accommodations and eligibility
Refer to Allowable Test Administration
Procedures & Materials for STAAR
Page 13 STAAR EOC Manual
Accommodations- Oral
Administration
TAs providing an oral
administration require
additional training
• More information on page 103
STAAR EOC Manual
• TA should receive a copy of the
accommodation page found in
the State Assessment
Reference Guide
• Must date, initial and sign the
bottom box of the oath prior to
administration
Accommodations- Oral
Administration
ALL
•
•
•
•
all questions and answer choices
A student’s IEP/IAP may have assigned the option to “change”
level of support during the test
Students who are able to “change” level of support based on
documentation in IEP/IAP can go back and forth
Test administrator receives a test booklet
PART
•
•
•
Questions, answer choices, words or phrases
Students cannot change from “PART” to “ALL”
Test administrator reads over the student’s shoulder
Test administrators should NEVER read the reading passages.
FULL and PART oral cannot be in the same testing room
All parts
of the
question
and
answer
choice
may be
read
aloud
Items Containing Boxed
Information
Read
aloud
words,
numbers
or
symbols
in the
same
way as a
student
hears
them in
class
Items Containing Content
Specific Terms
Items Containing Passage
Graphics in Answer Choices
All parts of
the
question
and answer
choice may
be read
aloud
without
aiding
student in
interpreting
the
information
Items Containing Graphics in
the Question
Read aloud
words,
numbers or
symbols
without
aiding
student in
interpreting
the
information
Basic Transcription
Complete
transcription
and note on
the top of the
answer
document the
reason and
name of
person that
transcribed.
The
transcription
is not
included in
the time limit
Transcribed by Cindy Blair on 12/4/14 due to IEP.
Dictionaries & Calculators
• Must be provided to students taking
STAAR:
–
–
–
–
–
English I & II (minimum 1:5 ratio)
Standard Dictionary
Dictionary/Thesaurus Combination
Bilingual or ESL Dictionary
Sign Language Dictionary
• Must be provided to students taking
STAAR or STAAR L :
– Algebra I (1:1 ratio)
– Biology (1:5 ratio)
– Calculators must be cleared to factory
default settings
Linguistic Accommodations
Algebra I, Biology, History
STAAR & STAAR L
- Extra Time (same day)
- Bilingual Dictionary
English I & II
STAAR
- Extra Time (same day)
- Clarification of word meaning in short
answer and writing prompts
If a linguistic accommodation has been
predetermined and documented by the LPAC
you must mark “LA” on the answer document even if
a student does not use all the accommodations
Mark Accommodations on
the Answer Document
Test
booklet
number
must be
filled in
You will
be
provided
labels to
place on
the
answer
document
English
I & II
Test
booklet
number
must be
filled in
Answer
document
will come
precoded
Algebra I,
Biology,
US History
Test date
must be filled
in
Mark the
correct score
code
A- absent
O- other
S- score
Substitute
assessment
HSEP
(High School
Equivalency
Program)
When hand gridding
answer documents, ensure
that ALL information has
been filled in and
ALL bubbles have been
marked
Local ID must be
right justified. Add
leading zeros.
All demographic
information
bubbles must be
filled in. Do not
leave any blank.
Do not forget to write
the district/campus
name
STAAR L
Ensure that a System Check has been
completed on all computers
Student Authorization Letters are secure
documents
You will NOT submit an answer document
for a student who takes STAAR L
online
Keep in mind that
students taking STAAR L
online may be eligible to
use a bilingual dictionary
and/or receive extra time
Set up and add students into session in
TAMS (refer the Assessment
Management User Guide page 83
TAMS- Home tab- click on link)
Ensure that there is one pair of
headphones per student for
administrations of STAAR L in which
multiple students are tested in the
same room (STAAR L online interface
allows students to hear
words read aloud)
STAAR L is not available for
English I & II
Documentation
Documents required to be scanned and
emailed to the testing office:
Documents required to maintain for a
period of five years following a test
administration:
•signed security oaths for all testing
personnel seating charts
•
Training Sign In Sheets
•
Materials Control Form
•
Seating Charts
•investigation and documentation of
testing irregularities
•
“O” & “A” Score Code Form
•material control logs
•material inventory from vendor
binder
Use the scanning
procedures to submit
required
documentation
Use Required Documentation
Checklist to build your binder
START TIME
for class is
after the
directions
have been
read
Student
Name, ID #
and Test
Booklet #
MUST be
filled out
STOP TIME
for class is
the stop time
of the last
student
Each student
should have
their
individual
stop time
indicated
Only students
who go to the
nurse should
have this start
and stop time
indicated
Preparing EOC Materials
for Return
• Verify that no answer documents have inadvertently
been left in test booklets
• Verify that all test booklets and answer documents are
accounted for (including blank answer documents)
• All secure test booklets must be put in serial number
order for return to the district
• Make sure that any transcribing that is required for
special testing situations has been completed and
documented on the answer document
• Make sure the correct score code is marked on each
answer document and test booklet number has been
indicated
• Verify that student information, test taken information,
and accommodations coding on answer documents is
accurate
Return and Check In
• Test booklets must be face up, in numerical order with
the lowest number on top of the box – largest on the
bottom
• Answer documents - in alphabetical order
• Answer documents - accounted for with Class ID
sheets. No more than 100 answer documents in a band.
• “O” Coded and “A” Coded answer documents on top of
the bundle and under one Class ID sheet (green)
• VOIDS under Voided Document Identification Sheet
Information
must be filled
out and
bubbled in
for each
subject test
Leading
zero’s
required (this
number
should total
the number
that is
indicated on
all of the
green Class
ID sheet)
Place one pink sheet on top of
first class ID sheet (green)
Information
must be
filled in.
Leading
zero’s are
required.
No more than 100 answer
sheets under a
class ID sheet
Do not band each set
of class ID sheets
Campus & Class
Identification Sheets
Campuses should have one Campus (pink) ID sheet
and at least one Class (green) ID Sheet for each
test subject
 English I
 English II
 Algebra I
 Biology
 US History
Place one band around each grade/test type and
label the band with the home campus name
Fill out all
information
CountyDistrict
Number
015-907
• Write VOID (in pencil) on any
precoded answer document
that was not used
• Grade levels/subject do not
have to separated under
different header sheets
• The band should list VOIDS
on the Test Subject line
• Separate STAAR and STAAR
Modified Voids
Questions?
210-228-0055
References:
STAAR DCCMSTAAR EOC Test Administrator ManualCritical Information About AccommodationsAssessment
Management User GuideSTAAR Test Procedures and MaterialsTime PolicyTest Security
SupplementDictionary/Calculator PolicyState Assessment Reference Guide (SAISD)