Workday Employee Launch February 2012 1 Agenda Workday overview Using Workday as employees Next Steps 2 CAE Inc. Confidential and/or Proprietary Information Intended outcome from today You will: 3 Understand what Workday is and when to use it Understand the benefits of Workday Know how to input & access information from Workday Know where to get support & find supporting documentation CAE Inc. Confidential and/or Proprietary Information Introducing WorkdayIntegrated Employee Information System Workday at a glance Workday Human Capital Management (HCM) is the leading unified HR and Talent Management solution on the market today Next generation of Software as a Service (SaaS) business services 5 Configuration vs Customization Iterative methodology CAE Inc. Confidential and/or Proprietary Information Operate as a Global Business Deliver Drive key real-time, global workforce business intelligence productivity Global process standardization, system consolidation and automation of manual processes Provide a global system with Leader and Employee self service access 6 CAE Inc. Confidential and/or Proprietary Information Workday services at CAE SELF-SERVICE ACTION & INSIGHT MOBILE ACCESS GLOBAL X X X ABSENCE COLLABORATION PERFORMANCE SUCCESSION PAYROLL INTERFACE CAREER & DEVELOPMENT BENEFITS COMPENSATION REPORTING PEOPLE WORK RESOURCES DASHBOARDS STAFFING ADAPTIVE FOUNDATION EASY TO USE 7 BUSINESS PROCESS FRAMEWORK OBJECT-ORIENTED CAE Inc. Confidential and/or Proprietary Information SECURITY INTEGRATION Benefits of Workday for Employees Ownership of personal information. Access to your work-related information (ie. compensation) Increase the visibility of your expertise and career interest with the Talent profile View information about the organization (organizational charts) 8 CAE Inc. Confidential and/or Proprietary Information Using Workday Logging In/Navigating- Diane Show some of the material from Sharepoint (ie. Worklets & Icons) When mention workfeeds, also mention outlook notification- not available for UAT but will be there for launch 10 CAE Inc. Confidential and/or Proprietary Information Workday Basics- Demo Navigation 11 All about Me (configure) My Workday 2.0 (add favorite) Search bar, tabs on right, Organizational Swirl CAE Inc. Confidential and/or Proprietary Information Who has access to information ALL Employees Access to their own personal and work related information. Access to minimal information about others globally (similar to outlook) For example: management hierarchy, location, job, contact info Managers Will have access to all employee work related information for employees reporting to them or below them in the management chain. Do not have access to worker personal information except for the date of their birthday (not year) HR HR business partners will have access to all employee information in the organizations they support. Corporate HR teams will have access to information only relevant to their area of responsibility. 12 CAE Inc. Confidential and/or Proprietary Information Employee Initiated transactions in Workday As the owner of their personal information employees initiate actions related to this information. Examples are: Change Legal Name Change Preferred name Change Primary Address Change Business Title Change Marital Status Change Personal Information Correct Date of Birth Request Leave of absence Request Return from Leave Create talent profile Ownership remains the same…..Now it is done directly in Workday 13 CAE Inc. Confidential and/or Proprietary Information Leave of Absence The employee should initiate a leave of absence. If required, the Manager can place an employee on leave. Leave types include: Personal Leave Educational Leave Maternity, Paternity, Parental Leave Sick days, public holidays and vacation days are not captured in Workday. There is no change in how they will be tracked. 2 CAE Inc. Confidential and/or Proprietary Information Talent process overview Talent Profile Section Content Skills •Accomplishments •Certifications •Education Career •Career Interests (requires manager confirmation) •Relocation preferences •Travel preferences Experience Overview •Languages •Memberships External Job History (include CAE job history prior to Feb. 3rd, 2012) •Job Details* •Management Chain* •Manager History* •Organizations* * Pre-loaded from VIP 16 CAE Inc. Confidential and/or Proprietary Information Talent Process Demo - Talent Profile 17 CAE Inc. Confidential and/or Proprietary Information Talent Process Demo - Talent Profile: Add Language, Accomplishment Help text at the top of each section to provide guidance 18 CAE Inc. Confidential and/or Proprietary Information Talent Process Demo - Save for later When you click “Save for later” and you want to go back to your information, you have to refer to your Inbox, either as a Worklet or on the tab on the right side of the screen. You will also find it in your Workfeed It will show as a “Revise” action 19 CAE Inc. Confidential and/or Proprietary Information Talent Process Demo - Talent Profile: Career Interest 20 CAE Inc. Confidential and/or Proprietary Information ALDP-PFDP Timeline Feb. 21-March 16 Sigal- Self Assessment Workday- Talent Profiles April PFDP Round table discussions 4th quarter May 25-June 11th Final review discussion and Salary increase process 1st quarter March 19-April 13 Sigal • Leaders assess employee’s performance May 25-June 29 Workday: Objectives setting Leadership attributes Development plan 2nd quarter August-Sept. Sigal- Register for training activities if required Training on using Workday for PFDP 21 CAE Inc. Confidential and/or Proprietary Information 3rd quarter Mid Oct. Mid Nov. Workday-Interim review Support Reference/Training Material access via: Step by steps Quick Reference Guides Frequently Asked Questions (FAQ) Terminology Your Manager HRBP Support Technical issues- CAE Workday e-mail (WorkdaySupport@cae.com or WorkdaySupportServices) 22 CAE Inc. Confidential and/or Proprietary Information Quick Reference: Glossary of Terms 23 CAE Inc. Confidential and/or Proprietary Information Quick Reference: Employee Services Websites 24 CAE Inc. Confidential and/or Proprietary Information Next Steps for you Review your personal information in Workday for accuracy Complete Explore 25 your Talent profile by March 16th Workday CAE Inc. Confidential and/or Proprietary Information