Tri-Athy 2008
Race Organisation & Marshal
Plan
THANK YOU!
Thank you, thank you, thank you!
Briefing Objective
Briefing Objective:
Ensure that every marshal:
- Knows where to be
- Knows their individual role
- Understands how the race organisation will work
- Is aware of communications systems
- Knows what to do in any emergency incident
Briefing Structure
1. All About Race Day
2. The Course
3. Description of general role
4. What to do in an emergency
5. About course communications (texts, etc)
6. Expected 'race live' and 'peak' periods
7. Getting There
8. Do's and Don't's
9. Lunch / T-shirt, etc.
10. Final Word
11. What to do Next
Dooley TriAthy
• Irelands Biggest Triathlon – Officially!
• The Irish National Championships
• Two Races, one course
– Olympic – 1500m Swim / 40km Cycle / 10km
Run
– Sprint – 750m Swim / 20km Cycle / 5km Run
• National Record – Will it be broken…
Again?
Dooley TriAthy
• 12 Race Starts
10:30– Olympic
10:40– Olympic
10:50– Olympic
11:00– Olympic
11:10– Olympic
11:40 – Sprint
11:50 – Sprint
12:00 – Sprint
12:10 – Sprint
12:20 – Sprint
12:30 – Sprint
• Last Finisher – apx 4.5hrs after race start
Dooley TriAthy
•
•
•
•
•
Swim Start – Rowing Club
Swim Exit – Heritage Centre
Cycle Start / Finish – Emily Square
Run Start / Finish – Barrow Way
Race Live
– 10:30-13:30 – River (Swim)
– 10:45-15:00 – Road (Bike)
– 11:45-15:30 – Barrow Way (Run)
The Course
• Swim from Rowing Club to Horse Shoe
Bridge, exit at Emily Square
• Transition Area – Emily Square
• Cycle – 10km to Maganey (and back,
twice)
• Run – 5km out and back; Sprint with loops
The Transition Area
The Road Closure
• In-force from 10:15 to 4:00
• Place your barrier across the junction and remain at the
junction
• Rationale? Safety of 4200 cyclists & 2000 runners.
• Legally applied for and standing
• Public Information Campaign this week
• Emergency Access with Garda Assistance only (nearest
back-road route only)
• ABC - Always be courteous, but be firm. Suggest using
back roads.
• Coneyboro region – residents bus available to town
• Any known special events
Race Support Teams
•
•
•
•
•
•
TriAthy Marshall Team – 95 Volunteers
Civil Defence – (assume) 12
Gardai – 25 Gardai
On-water safety team – Crew of 12
2 Ambulance Crews
Approx 150 people working together
– Excellent Safety Ratio 1:8
– Excellent Distribution across course
TriAthy Marshal Plan
•
•
•
•
•
•
•
•
•
•
•
Car-park team (6 persons)
Registration team (30 persons)
Information Host team (4 persons)
Transition management (8 persons)
Emily Square Turnaround (6 persons)
Swim Course marshals – (18 persons)
Cycle Course Marshals (28 persons)
Run Course Marshals (10 persons)
Water Stations (6 persons)
Other Roles (9 persons)
Race / Course Directors (4 persons)
Your Role
• Ensure that competitors have a SAFE, FAIR and ENJOYABLE race
at TriAthy
• Safety
–
–
–
–
–
Active Marshalling – Be Seen, Be Heard
Keep Traffic off route
Keep Spectators out of the way
Be vigilant for accidents & incidents
Report all emergencies
• Fairness
– Watch for unsafe cycling
– Rules of road and triathlon apply
– Report race numbers for drafting and dangerous behaviour
• Enjoyable Race
– Make sure people know where they are going
– Advance warning of turns / turnarounds
Marshal Brief Sheet
Where to Go
Thank you
Message
Role Description
Map – Specific
to location
Emergency
Instructions
Emergency Numbers
Location Guide:
Important
Functions
- Nearest Garda
- Distance to E. Square
- Course Ref
(for reporting emergencies)
- Where to direct stray traffic
off the course
Getting There
• Bus – Departs:
– Run / Cycle Course – 09:30
– Leaving from Heritage Centre
• Your Location – Note your Code
• Look for code sheet when you arrive.
– It will be attached to a road barrier at your location
Your Location
About Your Location
Race Communications Plan
• Text Broadcasts
– At Wave1 Start (“Course Now Live”)
– At end - Race Director decision
(“Re-open roads”)
• Text Queries - Outbound
– To Marshals re: race progress / incidents
• Text Queries - Inbound
– Request for substitution / etc
Emergency Procedures
• Call Mick with details of any emergency
– Accident
– Incident
– Public Order / Course Issue
• Never Text an Emergency!
• Mick will take next actions –
–
–
–
–
Ambulance
Civil Defence
Gardai
Race Director
• If you fail to get Mick, then call Athy Gardai
– 059 8631669
Communications Central
•
•
•
•
Mick – 087-9885950 – PLEASE STORE!
Athy Gardai 059 8631669 – Store this one too!
Mick has everyones Name, Location & Number
Text Broadcasts:
– Race Now Live
– Race Now Closed
• Text Queries
– Sent to you - e.g. “Has the last swimmer finished?”
– Please Respond – Always by Text
Do’s & Don’ts
•
•
•
•
•
•
•
DO – Be Seen!
DO – Be Heard
DO – Be Encouraging
DO – Be Vigilant
DO – Report Every Emergency
DO – Note and Report Illegal Racing
DO – Have a Good Time!
Do’s & Don’ts
• DON’T – Abandon a station (check with
Mick first)
• DON’T – Ask another volunteer to leave
their station – if you are bogged down,
please contact Mick. Extra resources can
be sent.
• DON’T – Accept Abuse from anyone
– Competitor – please tell us
– Member of public – please tell Gardai
Other Information
• Please Sign On
• At sign on you receive
–
–
–
–
Packed Lunch
Goodie Bag
T-shirt
High vis Bib.
• Bus – To Take you there & back
• Afterwards – Food in Recovery area, showers at
GAA centre.
• Be aware of media presence
The Final Word
• Be Vocal, Be Seen
• Report any emergency –
– By Phone
• to Mick!
• Have a Great Day!
• Planning a Great Night afterwards (in
Portlaoise)
Individual Briefings
•
•
•
•
•
Registration
Cycle Course
Run Course
Transition
Other Roles