Enter Bids - Rogers Supplier Portal

Fiber Plant Construction

Quebec Dynamic RFQ Information Session

Proprietary and Confidential to Rogers and Accenture

1

Agenda

 Introduction

 Scope

 Timeline

 Dynamic RFQ Training

 Dynamic RFQ Event Rules

 Q & A


Introduction

Agenda Item

Introductions

Scope

Timeline

Award Decisions

Dynamic RFQ Training

Dynamic RFQ Event Rules

Q & A

Speaker

Emil Thorose

Wil Donovan

Emil Thorose

Emil Thorose

Cam Patterson

Cam Patterson

Cam Patterson

/ Emil Thorose

Time

5 minutes

5 minutes

5 minutes

5 minutes

30 minutes

5 minutes

10 minutes


Scope



Quebec Regional Fiber Construction

− 2011 Forecast is at $17 M

− Suppliers will be charging task code rates for projects less than $30K

− This Dynamic RFQ is only for projects $30K and up:

Project Tiers

Projected

Spend

# of Projects** Incremental Discount

$0K - $30K $ 2.17 M 111

Projects executed with task code rates with no discount

$30K - $60K

$60K - $100K

$100K +

$ 6.51 M

$ 5.67 M

$ 2.65 M

149

76

18

$ 17.00 M 354

* All the projects less than $30 k will be executed under agreed upon task code prices


A quick overview of the Scope of our Fiber Construction Projects

 Fiber Construction Projects consist of construction only (permits, route, engineering are excluded in scope)

− Our project volumes have increased by 6 times compared to last year

− These projects, on an average, equal 2kms and are located in Montreal, Laval and

South Shore surrounding areas

− Types of projects include Backbone, NNI, Business or Commercial fiber builds

• 60% aerial and 40% buried

• Some require Civil builds and others leverage 3 rd Party support structures

− All 2011 projects are expected to be completed in 2011

− 50% of the projects complete within 2 months of the year i.e. June/July or Sept/Oct and the remainder throughout the year


Timeline

1. Online Bidding Event Training – May 4 th , 2011 (10am EDT)

2. Pre-bidding Begins – May 4 th , 2011 (11am EDT)

3. Pre-bidding closes – May 9 th , 2011 (10am EDT)

4. Online Bidding Event – May 10 th , 2011 (10am EDT) – Quebec Region


Award Decisions

In the PQ area, we believe we can deliver our business needs over the next few years with 4 primes. In exchange for providing us with attractive discounts during this event, we are prepared to provide additional volumes to the top ranked vendors. Our goal is to use the following allocation model across our chosen primes in PQ:

1 st Place :

2 nd Place :

3 rd Place :

4 th Place :

45% volume

30% volume

15% volume

10% volume

------

100%

------

Caveats:

 Any new vendor will be brought in under pilot mode for the first 3 months, before being ramped up to the volume allocation committed.



Rogers Communication reserves the right to remove prime status from vendors under the following scenarios:

- Undue delays in project timelines

- Work quality not meeting Rogers standards

- Undue cost over runs

- Excessive change order


The Email Invitation

Invitation email includes:

1) Your user name or ID

2) Hyperlink to access the website for bidding (just click on it to proceed)

3) Help Desk phone #


Login


1) Enter your user name

2) Enter your password

Creating a Password


Create a permanent password

Accept Terms and Agreement


Ariba Terms & Conditions for use of the site must be accepted

Create Personal Profile

Create your personal Profile


Open the Event

1) Find the online event in

OPEN or PREVIEW status

2) Click to open


Review Prerequisites

1) Click to proceed with answering required Pre-

Bid questions


Submit All 3 Prerequisites

You must :

1) Accept the agreement

2) Agree to the process

3) Download then upload a revised Capability worksheet.


Accept Rogers Online NDA

Accept the online Rogers

NDA


Select Lots


Before entering your opening bids, please select the appropriate lot you will be bidding for

Phase 1 – Pre Bid : Enter Opening Bids (1 of 3)

1) Read each section of the event carefully

2) Enter your bids

(discount percents) for the three highest $ groupings of projects



1) Click the link to download a file

2) Click update file to upload into the tool

3) Help is on every page!



1) Need to talk with

Rogers? Compose a message online

2) Save every 10 minutes or when you set away

3) Submit when ready, you can do revision.


Revising your Pre-Bid


1) Your Pre-Bid has been submitted

2) Click Revise to make changes

Login For Event Day

1) Enter your user name

2) Enter your password


Event Day Screen Layout


You must :

1) Enter Discount %

2) Update Total (optional)

3) Submit Current Lot to send bid to Rogers

4) Click on All Content to review other sections of this event.

Phase 2 – Online Event: Enter Bids (1 of 4)

You must :

1) Enter a Discount % in

Line 1 – 2 – 3

2) Click Update Totals to see Extended Price

3) Click Submit Current

Bid to send to Rogers

(click OK if asked)

4) Review other parts of the event




You must :

1) After you click Submit

Current Lot, you must

SUBMIT for Rogers to receive the event



You must :

1) After you click Submit

Current Lot, you must

SUBMIT for Rogers to receive the event



If a bid is submitted within the last 3 minutes, the time will be extended an additional 3 minutes

Repeat Bid if Applicable

You can submit bids as many times as you want before the time runs out, and see how your rankings change


Bid Increment Error


To fix an increment error:

1) Your new bid must be at least 0.25% less than you previous bid on the overall spend

2) Actual increment changes with every bid

Alternate Bidding Submission: Increment Selected Items (1 of 3)

To fix an increment error:

1) Your new bid must be at least 0.25% less than you previous bid on the overall spend.

2) Actual increment changes with every bid



To Bid a % Increment:

1) Mark the Lines you want to bid

2) Enter the Increment % and click Apply

3) Submit Current Lot



To Bid a % Increment:

1) Click OK to actually submit to Rogers


Compose Message (1 of 2)


Need to communicate with

Rogers? Click the Compose a Message button

Compose Message (2 of 2)

Type your message here.


Type your message or attach a file, then click Send

End of Bidding


The online event is complete:

1) All participating suppliers must send a screen- shot of this page to the Rogers contact to confirm final bids.

2) Rogers will contact selected suppliers to finalize Awards.

Review Period


The event will go into

Review mode once bidding ends

Contact Info


Problems?

Call Rogers or Help Desk

Dynamic RFQ Execution Rules

Parameter

Dynamic RFQ Type

Duration

Auto-Extension period

Grace period for Auto-extension

(Period in which extension are triggered)

Trigger for Auto-Extension

Bid increments amounts

(or percentage)

Values Strategy and Potential Options

Rank • Rank – Participants see their current rank

30 minutes • Event will be executed for 30 minutes

3 minutes

• Auto-extension period is set to allow that any additional movement is allowed to take place by extending Dynamic RFQ timing (prevents last second movement without other suppliers being able to react)

• This extends the overall Dynamic RFQ length each time each time a trigger occurs

3 minutes • For bids placed near the end of the Dynamic RFQ , the extension period will apply

Multiple

• Any Bid within the grace period

• Movement within top 4 participants

0.25% • The minimum increment that is needed to be placed for successful increments


Questions and Answers


Enter Bids - Rogers Supplier Portal

Fiber Plant Construction

Quebec Dynamic RFQ Information Session

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