PowerSchool Attendance Reports
Revision 1
The purpose of this revision is to present the attendance reports in
PowerSchool.
The change from the original presentation is that reports requiring
Period to Day Conversion Setups are now correct.
A list of the steps to setup the conversion are presented
NEW
Denotes a new page from presentation at meeting on Oct. 19
•Purpose to review report setups and printouts for the system attendance reports in
Power School
•Review setups to view reports that require a period to day conversion
•Review List of Nova Scotia Reports
•Discuss possible additional required reports
Absentee Report
Single day only
Usually only run for
unexcused after AM
homeroom
Periods will list all periods in Bell
schedule select one where attendance
taken
Absentee Report
Functions will allow user to
select print report and print
Call List for absent students
NEW
Preparing to run attendance reports
• Before doing any lengthy attendance report the attendance
system should be refreshed by running “Refresh Premier
Attendance views data.
NEW
This process can be lengthy depending on number of students and the date
range. It is a good idea to run report using the processing option to run at
night.
Attendance Count
Attendance Count
List of periods in the day
Class Attendance Audit
Select Teacher(s) hold ctrl down for more
than one
Consecutive Absences Report
Consecutive Absences Report
Seems to report multiples
Gammon has 3 days of 0SS
but got two of each.
Consecutive Absences Report
5 OSS days
for Cayle
Consecutive Absences Report
1
6
16 of each
1
6
NEW
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Meeting to Period attendance
conversion
Review attendance codes
Review attendance code categories
Review period to day attendance conversion setup
Remember to run Refresh attendance views data report
NEW
Review attendance codes
At the school level all codes must be set to Yes for counts ADA
NEW
Review attendance code categories
At the school level check to that the codes should be
listed and not as numbers
NEW
Review period to day attendance
conversion setup
Depending on their bell schedule the school defines their
conversion table.
NEW
Remember to refresh attendance
Student Attendance Audit
NEW
Student Attendance Audit
Monthly Student Attendance Report
NEW
Monthly Student Attendance Report
Attendance Summary by Grade
NEW
Attendance Summary by Grade
YTD Attendance Summary
When date was from Sept System did not
print need to use reporting periods
NEW
Using date range and not using or
have set up reporting segments for
entire date range you will get blank
report
PT Attendance Report
PT Attendance Report
Tested 2 teachers report
was accurate
Weekly Attendance Summary Meeting
CTRL for more teachers
Must be in CAPS
Totals do not match up. If the class is at same time every day such as homeroom
the totals are correct. If the classes rotate during the week the total seems to be
calculated for only one of the periods in the rotation.
ADA/ADM by Student
NEW
ADA/ADM by Student
ADA/ADM by date report
NEW
The report gives attendance rate by days of the week. For report to do a break down
by grade. Each grade would have to run separately
Attendance Tracking and Truancy
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Tracking is set up a Board level
Tracks unexcused absences / tardy and/or illnesses
Reporting mostly state based
Every so many threshold a letter is created
Need letters in system (Board)
“Run the refresh attendance tracking data report prior to any
reports that use attendance tracking data…This report can only be
run at district level and will overwrite previously stored data. It is
recommended to restrict access to this report and run the report
once or twice daily”
• See Attendance Notification and cheat sheet in powersource
Report Catalogue (Attendance)
Report catalogue is to have additional column for status which will represent how the
report fits with NS schools