The Future of CRB Disclosures
for HCPA Members
From
Atlantic Data Ltd
presented by
Mark Follett
&
Tom Lonergan
Structure of presentation
• Atlantic Data – who we are, what we do
• CRB Review, Freedoms Bill
• Questions & Break for 15 minutes
• Processing of CRB Disclosure applications
Atlantic Data
• Online technology solutions established in 2000
• 300,000 online e-applications completed
• Audited and accredited by Ministry of Justice
• ISO 27001 accredited for Information Security
• Authorised by MoJ to host UB & RB e-Bulk solutions
• Have worked with CRB to test system for ISA launch
Atlantic Data
Over 12,000 Client Organisations
– 1700 Schools, 1000+Care Homes
– 2000+Charities, 30+Universities
– Girlguiding UK, Kent County Council, NHS
Atlantic Data
CRB Review Phase 1 Recommendations by Sunita Mason on 11 Feb 2011
• 1: Eligibility for CRB Checks to be scaled back
• 2: CRB Checks to be portable between jobs and activities
• 3: CRB should introduce an online system to allow employers to
check if updated information is held on an applicant
• 4: A new CRB procedure should be developed so that the criminal
records certificate is only issued directly to the individual applicant
• 5: Government should introduce a filter to remove old and minor
conviction information from criminal records checks
Atlantic Data
CRB Review Phase 1 recommendations (contd.)
• 6: The Introduction of a package of measures to improve the
disclosure of police information to employers
• 7: CRB develop an open and transparent representations process and
that the disclosure of police information is overseen by an
independent expert
• 8: Where employees knowingly make unlawful criminal records check
• .
applications the penalties and sanctions are rigorously enforced
Atlantic Data
CRB Review Phase 1 recommendations (contd.)
• 9: Basic level checks to be introduced in England and Wales
• 10: Comprehensive and easily understood guidance to be developed
to fully explain the criminal records and employment checking regime
• Summary CRB Review Phase 1 is at Green Paper proposal stage.
Phase 2 Final Proposal Revisions no date agreed yet. Once approved
any changes must be approved by Parliament. This may take up to 2
Years. For now CRB say carry on “Business as Normal”
CRB News issued 21 March 2011
Steve Long, CRB Chief Executive says:
"These changes will not be immediate and we will be working with the ISA
and the Home Office to understand the impact of the changes and
develop plans to implement them at the earliest opportunity. A
number of the changes will require new primary legislation and will
take time to complete but we will continue to keep you informed
through the usual channels when we know more.
"In the meantime, it is business as usual for the CRB and you should
continue to submit applications for CRB checks as normal."
Questions?
15 Minute Break
Atlantic Data Part 2
• Processing CRB Applications
• Online CRB Applications - eDisclosures
• Video of an Online Application
• Online Tracking and Reports
• Benefits of Online eDisclosures
• Further Questions
Manual Process
Time is of the essence …
Applicant /
Registered Body
26.3 days
CRB
9.8 days
Police
20.1days
56.2 days
Average time taken to process an Enhanced CRB check from completion by
applicant to certificate issue.
(January 2010 CRB)
Electronic Disclosure Applications
• Online system using CRB’s paperless e-Bulk channel
• Validates applicant information in real time
• No signatures required
• Sent directly to CRB Same Day – No Post!
• Automatic Online Tracking
• CRB Results uploaded directly into the system
4 easy steps to eDisclosure
4 easy steps to eDisclosure
4 easy steps to eDisclosure
4 easy steps to eDisclosure
4 easy steps to eDisclosure
4 easy steps to eDisclosure
4 easy steps to eDisclosure
4 easy steps to eDisclosure
4 easy steps to eDisclosure
Automatic Online Tracking & MIS
Intelligent reporting
- providing application management overview
Automatic Online Tracking & MIS
Intelligent reporting - providing application management
overview
Paper Forms
vs e-Disclosures
• Results Received within 5 days
26%
0.2%
PAPER
EBULK
• Results Received within 10 days.
PAPER
19%
EBULK
61%
Benefits of online eDisclosures
• Validates applicant information in real time – No Errors
• No signatures required – No Paper to Pass, Admin Time Reduced
• Sent directly to CRB Same Day – No Post!
• Automatic Online Tracking / CRB Results uploaded by CRB same-day
• CRB Results stored securely for CQC Inspection
• CRB Results can be completed in half the time
Atlantic Data
Thank you for your attention this morning
Further Questions
Atlantic Data CRB Umbrella Body
HCPA Membership Enhancement
www.disclosuresCRB.co.uk
T. 08718 727 800