United States Coast
Guard Auxiliary
“Proud Traditions”
“Worthy Missions”
Joe Gregoria 9th CR
Robert Shafer
Travel Voucher
or Subvoucher
Objective:
Complete and send
in your DD1351 - 2 for
your Reimbursement
1. Form of Payment
How do you get
reimbursed for your
travel?
EFT – Approximately 4 weeks
Check – Approximately 6 weeks or longer
#2 Name
Last, First M.
Write or type your complete name
(use sequential order as indicated)
on Form CG-4251
#3 Grade
3. GRADE
CIV
Write or TypeCIV
CIV (Civilian)
as printed on Form CG-4251
#4 SSN
123-45-6789
4. SSN
123-45-6789
Enter your Social Security Number
(Necessary for Payment)
#5 Type of Payment
Check - TDY and Member
#6 Address
Enter your current address
6b city
Enter your City or Town
6.c. State
Enter your State (Initials)
6.d. Zip Code
Enter your Zip Code
6.e. E-Mail Address
Enter your current E-mail Address
(If you don’t have an Email – Write “N/A” )
7. Daytime Phone Number &
Area Code
Enter your current daytime telephone
number and area code
(Mobile Number may be use)
8. TONO NO.
Enter the complete Travel Order
authorization number (TONO)
as indicated on your original
CG-4251 Travel Order
9. Previous Government Payments
Write N/A (Not Applicable)
N. A.
#10 for D. O. Use Only
Do
Not Use
This
Section
11. Organization and Station
Write “ USCG Auxiliary”
12. Dependants
Do Not Use (Leave Blank)
13. Dependents
Do Not Use (Leave Blank)
14. Household Good
Do Not Use (Leave Blank)
15. Itinerary
15. a. Enter Year ,Day, and Month
15. b. Place “Home” (TAD Location
(Hotel) or Activity, City, State; City, Zip
code, and Country, etc.)
15. c. Continued
ITEM 15 - ITINERARY - SYMBOLS15c. MEANS/MODE OF
TRAVEL
(Use two letters)
GTR/TKT or CBA (See Note)
Government Transportation
Commercial Transportation
–T
–G
(Own expense)
–C
Privately Owned
Conveyance (POC)
–P
Automobile
Motorcycle
Bus
Plane
Rail
Vessel
–A
–M
–B
–P
–R
–V
Note: Transportation tickets purchased with a CBA must not be
claimed in Item 18 as a reimbursable expense.
15. d. Continued
15d. REASON FOR STOP
Authorized Delay
Authorized Return
Awaiting Transportation
Hospital Admittance
Hospital Discharge
– AD
– AR
– AT
– HA
– HD
Leave En Route
Mission Complete
Temporary Duty
Voluntary Return
– LV
– MC
– TD
– VR
15. e. Continued
Only list the actual total cost per
night of the lodging in this block.
Do not include taxes in the section.
15. e. Continued
9CR Only Do Not list miles in
POC section. Use 9CR-3 (1-09)
9CR Only Use From
9CR-3 (1-09)
The form is available on the 9CR
District Web Page.
http://www.central.districtnine.org/forms/9
CR-3f.pdf
9CR Only Use From
9CR-3 (1-09)
This form is for 9CR only.
After filling in Name, Address, Auxiliary
Office, E-mail, and Phone, use the Pull
Down Menu for Function.
9CR Only Use From
9CR-3 (1-09)
This form is for 9CR only.
In this section list , Date, Place,
and any Comments
9CR Only Use From
9CR-3 (1-09)
This form is for 9CR only.
In this section list , Expense Type.
9CR Only Use From
9CR-3 (1-09)
This form is for 9CR only.
Do Not Use This Section
9CR Only Use From
9CR-3 (1-09)
This form is for 9CR only.
Sign and Date .
9CR Only Use From
9CR-3 (1-09)
This form is for 9CR only.
Do Not Use This Section .
9CR Only Use From
9CR-3 (1-09)
This form is for 9CR only.
Mail into the person, and address as
indicated on this form. This form
must be mail within two weeks.
Review
9CR-3 (1-09)
• Remember to Review Travel Voucher
• Attached all supporting documents in
this order
• Fuel
• Tolls
• Parking
Mail
9CR-3 (1-09)
• Mail to:
Address as indicated in the form 9CR-3
• Ensure you have the correct postage
•Your payment will arrive in
approximately four to six weeks
16. POC Travel
Only choose one of the blocks
17. Duration
Place a check in only one block.
Note: If you will be receiving “Per-Diem it
will be determine on your Original orders
in section 12 of your CG-4251.
This will assist the FINCEN in calculating
your exact Per-Diem amount.
18. Reimbursable Expenses
18a. Date only
(“Do Not” place year in this section)
18b. Nature of Expense
18c. Write the actual cost for each item
18d. “Do Not” use this section
18. Reimbursable Expenses
9CR Do Not include Fuel,
Tolls, And Parking Fees.
Use From 9CR-3 (1-09)
List Room and State Tax on the same
line, you only need to have the total cost.
Indicate each expenditure cost per line
items such as for Fuel, Tolls, Parking
Fees, Air Fare, and Air Fare SATO Fee.
19. Government Meals
Do Not Write
“Any information” in Block 19
20.a. You Sign Here
Sign your complete name in Block 20A
Signature must be in “BLUE INK”
20. b. Date
Place current date in Block 20 b.
This part will be filled out by
USCG
Do Not Use this Section
Review and Mail
• Remember to Review Travel Voucher
• Attached all supporting documents in this order
• Hotel, Fuel, Tolls, and Parking
• Taxi , Air Fare, Sato Fee and Baggage Fee
• Original Travel Order (CG-4251)
• Mail to:
Commander (DPA)
Ninth Coast Guard District
1240 East 9Th Street
Cleveland, OH 44199-2060
• Ensure you have the correct postage
Travel Voucher Status
• To check the Status of your Claim
“Approximately 4 weeks after you submitting Travel Voucher”
• Use the following Link:
https://www.fincen.uscg.mil/tvs_aux/
• Click on Coast Guard member • Then enter your:
• Social Security Number
• Last Name
Sit Back
Your payment
will arrive in
approximately
four to six weeks