Greater Manchester IM&T Systems and Projects
Greater Manchester Electronic Clinical Correspondence
(GM ECC) Programme Update
Dan Alexander
GM ECC Programme Co-ordinator
Thursday 16th May 2013
Supporting Collaboration across Greater Manchester
Greater Manchester IM&T Systems and Projects
So where are we now?
OOH Reports
?
EOLC Reports
?
Discharges
Clinical Letters
Supporting Collaboration across Greater Manchester
Greater Manchester IM&T Systems and Projects
GM ECC Programme – The Vision
• To deliver a solution for Electronic clinical correspondence without
changing current front-end systems, to enable GPs in the Greater
Manchester area to receive their patients discharge summary within a 24
hour window, directly into the patients electronic record at the GP
practice from any Greater Manchester Hospital or Mental Health Trust
GM ECC Programme – The Scope
• 10 x Hospitals (Sending Organisations)
• 5o0+ GP Practices (Receiving Organisations)
(10x GM Primary Care Trusts)
• Minimum of 4.7 million letters sent across Greater Manchester
Supporting Collaboration across Greater Manchester
Greater Manchester IM&T Systems and Projects
Programme / Project Governance
GM ECC PROGRAMME BOARD
Chair: Howard Gray
Programme Lead: Asim Patel
(GM ISAP)
Programme Co-ordinator:
Dan Alexander (GM ISAP)
GM ECC Management
Group
Chair: John Glover
LHC 1 (Manchester )
LHC 2 (Pennine)
LHC 5 (Stockport)
LHC 3 (Wigan)
LHC 6 (Tameside)
LHC 4 (Bolton)
LHC 7 (Salford)
Project 9 (Outside
GM)
Supporting Collaboration across Greater Manchester
LHC 8 (Trafford)
Greater Manchester IM&T Systems and Projects
LHC Project Team Roles
•
An LHC Project Lead
Co-ordinate all LHC Project activities, liaison with Acute Lead, maintain
plan, risk/issues, highlight reports
•
An Acute Trust Lead
Co – ordinate Acute based project activities, API development,
ACTIVATION of GP End Points, rejection process
•
PCT Deployment Lead
Co-Ordinate practice engagement, communications, Business Process
Analysis, notifies Acute when a practice is “signed up”
•
GP Champion
Pilot and approve EDT Process at GP Level, endorse among GP Peers in
LHC
•
Practice Manager Champion
Pilot and approve EDT Process at operational level
Supporting Collaboration across Greater Manchester
Greater Manchester IM&T Systems and Projects
EDT Hub Configuration (GP Home Hub etc)
Trust Hub
CCG GP Practices
•
Tameside
NHS T&G
•
ALW
NHS ALW
•
UHSM
NHS Manchester (South)
•
CMFT
NHS Manchester (North & Central)
•
Pennine Acute
NHS HMR NHS Bury NHS Oldham
•
The Christie
Out of Area Practices TBC
•
Bolton
NHS Bolton
•
Stockport
NHS Stockport
•
Trafford (CMFT)
NHS Trafford
•
SRFT
Salford
Supporting Collaboration across Greater Manchester
Greater Manchester IM&T Systems and Projects
Full Deployment Target – 31st March 2013
Supporting Collaboration across Greater Manchester
Greater Manchester IM&T Systems and Projects
API Updates:
The Christie – target 14.03.13 (Inpatient Discharge)
• API – Complete
• Deployment internally dependent on Office 2010 rollout May/June 2010 TBC
Royal Bolton – target 28.02.13 (Outpatient Letters, A&E Letters, Discharge
Summaries, Orthopaedic Outpatient Letters)
• API - Complete
• Further back end auditing on outputs to be completed
Supporting Collaboration across Greater Manchester
Greater Manchester IM&T Systems and Projects
API Updates:
Trafford General (CMFT) – target 12.03.13 (Inpatient Discharge)
• API Extraction incomplete
• Further work required regarding document “sign-off” process. Amendments to
the Graphnet system Required
Central Manchester– target 12.03.13 (Inpatient Discharge)
• API – Complete
• only 1/10 discharge summary types completed. Timescales for remainder TBC
Supporting Collaboration across Greater Manchester
Greater Manchester IM&T Systems and Projects
Mid of May
Position
Number of
Practices
Number Ready
508
Locality
Acute
Status
394
Acute
technicall
y ready to
send
letters
API in
place
(ready
to
send)
Num of
Practices
78%
Num
GP
Practice
s ready
to
receive
Test
Sites
ALW
WWL
YES
YES
65
65
2
Bolton
Bolton
YES
YES
51
35
0
Bury
Pennine
YES
YES
33
33
4
HMR
Pennine
YES
YES
39
39
1
Man North
CMFT
YES
YES
25
2
0
Man Central
UHSM
YES
YES
29
7
0
Man South
Christies
YES
YES
14
6
0
Oldham
Pennine
YES
YES
45
45
4
Salford
Salford
Royal
YES
YES
49
47
47
Stockport
Stepping
Hill
YES
YES
51
35
0
YES
YES
44
43
12
T&G
Tamesid
e
General
Trafford
Trafford
NO
NO
39
37
2
Hub to Hub links
Done
Sharing Agreement
Done
Hub To Hub Sharing (inc
Testing)
To do
Key Risks/Issues
Impac
t
Action
Manchester DocMan deployment
affected by EMIS web migration
plan
Examining
options to
integrate the
two initiatives
Transition away from dual paper
process (sending organisation)
Working with
Acutes
regarding
timecales for
removal of
paper
Support processes for deployed
systems – practice side
Working with
Acutes
regarding
timecales for
removal of
paper
Support process for deployed
systems – Acute side
Migration to Business as Usual,
ensuring continuity of service
following closure of the deployment
project
Supporting Collaboration across Greater Manchester
Working with
ECC
deployment
groups
Greater Manchester IM&T Systems and Projects
Mental Health Trusts – Contract amended to include:
• Greater Manchester West Mental Health Trust – Document Capture
• Pennine Care Mental Health Trust – Document Capture – FULL API - Paris
• Manchester Mental Health Trust – Document Capture
• Bridgewater Community Health – Document Capture
Hub – Hub Testing
• 4 Hub Synthetic Testing – completed 10.05.13
• 4 Hub LIVE Testing – planned 17.05.13
• 10 Hub Synthetic – planned w/c 20.05
• 10 Hub LIVE Testing – planned w/c 20.05
Supporting Collaboration across Greater Manchester
Greater Manchester IM&T Systems and Projects
Supporting Collaboration across Greater Manchester
Greater Manchester IM&T Systems and Projects
Key Deliverables over next 5 weeks:
Hub to Hub Sharing Agreements – Target date for deployment TBC
CSU Deployment Toolkit for GPs –Target Date for deployment TBC
Processes:
• Practice Migrations
• Practice Closures
• Practice Mergers/Splits
• Practice System Failures/Unscheduled Downtime/ Scheduled Downtime
• Hub Administrator Communication - End Points
• System Failures
• Unscheduled Downtime
• Scheduled Downtime
• Document Changes/Version Control
• New Documents
• End User Contact (Direct or Via PCTI?)
• Rejection Processes - Acute/Practice Process
• Removal of Paper - Acute/Practice Process
• CSU PMO Team Deployment Workshop – 24.05.13
• Joint Experts Group - API Rejection Handling/Go Live Processes –
23.05.13
Supporting Collaboration across Greater Manchester
Greater Manchester IM&T Systems and Projects
Questions?
daniel.alexander@nhs.net
Supporting Collaboration across Greater Manchester