Approach Towards IT Initiatives
1

State Election Commission is responsible for:
– The Preparation of voter lists for Panchayats and Municipal
Elections
– Conduct Free and Fair Election for Municipalities and Panchayats, every Five years
– Conduct Free and Fair mid-term Election for Municipalities and
Panchayats every six months
– To examine the expenditure incurred in the election of Mayor and Adhyaksh of Nagar Nigam and Nagar Palika
2

STATE ELECTION COMMISSION
OBJECTIVE
State Election Commission has embarked on to the IT initiatives journey and has rewarded the project to MPSEDC.
Following are the IT Objectives:
• Efficient & transparent administration
• Efficient Monitoring & Control
• Exchange of information is seamlessly done
• Informed Decision-making with the knowledge base
• Structured and Collaborative work environment in the State Election of M.P.
• Effective policy making for the Electoral process
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• MPSEDC Ltd. is the State Level Agency (SLA) of the office of Chief Electoral
Officer of MP for the past 10 years.
• Our main responsibilities are to Design, Develop and Implement the ERMS software for the preparation of Photo Electoral Roll & EPIC (Electors Photo
Identity Card).
• Database Management of 4.66 crore electors of M.P.
• Coordination between the CEOMP office & District Election Authorities and Technical support to Vendors
• Compliance of the guidelines of Election Commission of India in the entire process
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Acquire hard copy of Photo Electoral
Roll of CEOMP
Segregation of the electors as per the units of State Election Commission
Preparation of manuscripts
Vendors will type in the Elector details
Printing of checklist
Verification of checklist Correct any Errors
Print error free voter list
7

Providing hard copy of Photo Electoral
Roll by vendor
Manual Segregation of the electors as per the units of State Election Commission –
(by District authority)
Shifting of the electors (Ward -wise or
Panchayat-wise) into the Database-(by
Vendor)
Entries of the Electors which are not found in PER –(by Vendor)
Sorting of the data-(by Vendor)
Printing of checklist-(by Vendor)
Corrections in case of errors- (by
Vendor)
Verification of checklist-(By District authority)
Printing of error free voter list 8

Current System
Unstructured Database
Complete Manual System
No concept of RDBMS
Voter Lists are in text format
High dependency on Vendors
Generating statistical & MIS reports is cumbersome task
Interactive website of State Election
Commission doesn’t exist
Proposed System
Common Database Structure with the
Central Server and RDBMS
Computerized provision with standard
Software
Data is stored in the structured Database
Photo Electoral Roll
Lesser dependency on Vendors
Various statistical & MIS reports can be generated easily
Design an interactive website
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Voter Slips can be provided to the Electors at the time of elections.
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Kolar Municipality was successfully completed in
November/2012 as a Pilot Project with the 100% accuracy.
following are the major tasks which comes out after pilot project.
– Designing of the Database structure
– Master Tables and entity relationship
– Ward-wise shifting of electors data
– Entry of the electors enrolled during claims & objections
– Printing of Checklists
– Verification of Checklists
– Printing of Voters Lists
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Shifting of Electors

Claims & Objections - Entries

Master Table Formats
Click on the Icon below to view the formats

Activities
Collection of requirements for Creation of Master / Control
Tables from State Election Commission
Selection of Vendor
Circular regarding new initiative for local authorities
Installation of IT infrastructure at district offices
Providing hard copy of photo electoral roll to the local authorities through Vendor
Ward-wise segregation of Electors
Sorting and shifting of Electors
Printing of checklist
Verification of checklist
Final printing of elector roll
Space for Data Centre at MPSEDC
Total
*SEC = State Election Commission
Primary Responsibility Duration (days)
MPSEDC Parallel activity
MPSEDC
SEC*
MPSEDC (Vendor)
SEC*
SEC*
Vendor
Vendor
SEC*
Vendor
MPSEDC
45
Parallel activity
15
7
20
10
3
10
5
Parallel activity
115
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