Word Lesson 10
Working with Templates and Styles
Microsoft Office 2010
Advanced
1
Cable / Morrison
Objectives
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Word Lesson 10
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2
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Create a custom document template.
Create a new document based on a
document template.
Attach a template to a document and make a
template global.
Apply and change styles.
Cable / Morrison
Microsoft Office 2010 Advanced
Objectives (continued)
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Word Lesson 10
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Create and modify styles.
Copy, edit, and delete styles.
Reveal and clear formats.
Use a template to share building blocks.
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Cable / Morrison
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Microsoft Office 2010 Advanced
Vocabulary
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Word Lesson 10
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boilerplate text
document template
global template
Normal template
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Cable / Morrison
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style
style sheet
template
Microsoft Office 2010 Advanced
Working with Templates
Word Lesson 10
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5
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A template is a file that affects the basic
structure of a document and contains
document settings.
Word has two basic types of templates:
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A document template contains document
settings, content, and styles that are available
only to documents based on that template.
A global template contains document settings
that are available to all documents.
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Templates
(continued)
Word Lesson 10
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6
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Word’s default global template is the Normal
template (Normal.dotm).
You can create additional global templates.
You can only use one document template to
create a document, but you can use multiple
global templates.
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Templates
(continued)
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Word Lesson 10
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7
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Creating a Custom Document Template:
Boilerplate text is standard text that is
reusable in documents.
To create a customized document template:
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Go to the Save As dialog box.
In the Save as type box, select Word Template
(*.dotx).
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Templates
(continued)
Word Lesson 10
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8
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Creating a New Document Using a
Custom Template:
You can use your custom template to create
a new document.
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This method is quick and efficient.
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Templates
(continued)

Word Lesson 10
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9
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Creating a Personal Template:
By default, Word stores styles and building
blocks in the Normal template.
All users of the computer have access to the
Normal template.
You can create your own personal template
to store styles and building blocks.
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Templates
(continued)
Word Lesson 10

10
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Creating a
Personal
Template (cont):
Save options in
the Advanced
options for
working with Word
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Templates
(continued)

Word Lesson 10

Attaching a Template and Making a Template
Global:
A template can be attached to a document.
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A template can be temporarily global.
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Available to all open documents and all new documents
created during the Word session
A template can be permanently global.
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Styles in the attached template are only available to that
one document.
To do this, store it in Word’s startup folder.
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Templates
(continued)
Word Lesson 10
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12

Attaching a
Template and
Making a
Template Global
(cont):
Templates and
Add-ins dialog box
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Styles
Word Lesson 10
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13
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A style is a set of predefined formats you
can apply to characters, paragraphs, tables,
and numbered and bulleted lists.
Several styles are available from Word.
You can create your own styles.
Saving styles in a template ensures
formatting consistency across multiple
documents.
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Styles (continued)
Word Lesson 10
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14
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Applying and
Changing the
Formatting of
Styles:
The Styles pane lists
the styles available
in the template that
is attached to the
document.
Cable / Morrison
Styles pane
Microsoft Office 2010 Advanced
Working with Styles (continued)
Word Lesson 10

15
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Applying and Changing
the Formatting of Styles
(cont):
The Apply Styles pane is
smaller and shows only the
current style.
–
Allows you to scroll through
all the available styles and
apply, update, and modify
them.
Cable / Morrison
Apply Styles pane
Microsoft Office 2010 Advanced
Working with Styles (continued)
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Word Lesson 10
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16
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Creating Styles Based on Formatted Text:
Styles can be created for characters,
paragraphs, tables, and lists.
A style can be quickly created based on
formatted text.
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Styles (continued)
Word Lesson 10

17
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Creating Styles
Based on
Formatted Text
(cont):
Create New Style
from Formatting
dialog box
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Styles (continued)
Word Lesson 10
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Creating Styles Using Commands and
Existing Styles:
A new style can be based on an existing
style.
When you base a new style on an existing
style, the new style inherits the
characteristics of the existing style.
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This can save a lot of time when creating a new
style.
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Styles (continued)
Word Lesson 10
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Copying Styles from Other Templates
or Documents:
Styles can be copied:
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From a document to a template
From a template to a document
Between two templates
Between two documents
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Styles (continued)
Word Lesson 10
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Editing and Deleting
Styles:
A style can be easily
modified.
A style can be
removed from a
template.
Modify Style dialog box
20
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Styles (continued)

Word Lesson 10
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Revealing and Clearing Formats:
A style sheet is a list of all styles that are
used in a document or available in a
template.
The Style Inspector pane:
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Shows the currently applied paragraph- and textlevel formatting
Offers options for creating a new style or
modifying the currently applied style
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Styles (continued)

Word Lesson 10
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Revealing and Clearing Formats (cont):
Style Inspector pane
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Cable / Morrison
Microsoft Office 2010 Advanced
Working with Styles (continued)
Word Lesson 10

23
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Revealing and Clearing
Formats (cont):
The Reveal Formatting
pane shows paragraph
settings.
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Enables the user to verify
the existing formats and
quickly edit the formats if
desired
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Styles (continued)
Word Lesson 10
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Using a Template to Share Building
Blocks:
Templates make it easy to share styles and
settings.
To share a template in a team environment,
you can either:
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Distribute the file to all team members.
Save the file in a central location, such as on a
shared network drive.
Cable / Morrison
Microsoft Office 2010 Advanced
Word Lesson 10
Summary
25
In this lesson, you learned:
 You can create a customized document
template by opening a blank document or by
modifying an existing document or an
existing template.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)
Word Lesson 10

26
When you attach a template to a document,
you have access to the styles and building
blocks stored in the template. When you
make a template temporarily global to all
open documents, the template is available to
all new documents you work with during that
Word session.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)
Word Lesson 10
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27
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Word’s Normal template provides many
styles, but you can create your own styles.
Using styles helps you format documents
consistently.
You can change document formats by
applying new styles. When you override style
formats in a document, the changes apply
only to the selected content, but the original
style settings are unaffected.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)
Word Lesson 10

28
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Styles can be copied from documents to
templates, and vice versa.
Revealing formats enables you to view them
as you work with a document. You can see
the style information in the Style Inspector
pane. More details about the style settings
are provided in the Reveal Formatting pane.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)
Word Lesson 10

29
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The Clear All option on the Styles pane and
the Style Inspector pane enables you to
remove applied styles quickly and restore the
document text to the Normal style.
Templates make it easy for you to share
styles and building blocks with others.
Cable / Morrison
Microsoft Office 2010 Advanced