ORCID workflow implementation at NPG
ORCID Outreach Meeting
Cambridge, MA, 17 May 2012
Véronique Kiermer, PhD
Executive Editor and
Head of Researcher Services
Nature Publishing Group

Manuscript submission workflow
My Account author information ms status reviews and submission record
Register
Submit manuscript
2
Upload files
Enter ms information
Validate/ submit all authors information:
-Name
-Affiliation
-e-mail

Manuscript submission workflow
My Account
Do you have an ORCID?
author information ms status reviews and submission record
Register
Do you have an ORCID?
Submit manuscript
3
Upload files
Enter ms information
Validate/ submit all authors information:
-Name
-Affiliation
-e-mail
Find via
ORCID

While registering, without an ORCID
Create one now
4

While registering, without an ORCID
Create one now
User completes ORCID registration process
5

While registering, without an ORCID
Create one now
User completes ORCID registration process
User comes back to NPG with ID
NPG registration form is pre-populated with data
ORCID sends back
6

While registering, with an ORCID
Link your account now
7

While registering, with an ORCID
Link your account now
User authenticates and approves NPG accessing their data
ORCID returns User to the NPG registration
NPG registration form is pre-populated with data
ORCID sends back
8

Manuscript submission workflow
My Account
Do you have an ORCID?
author information ms status reviews and submission record
Register
Submit manuscript
9
Upload files
Enter ms information
Validate/ submit all authors information:
-Name
-Affiliation
-e-mail

When registered
Same process:
User is directed to the
ORCID site to
- create an ORCID and link to their nature.com account
OR
-authenticate to ORCID to link an existing ID to their nature.com account
ORCID becomes part of the
User profile and can be used for future submissions

Manuscript submission workflow
My Account author information ms status reviews and submission record
Register
Submit manuscript
11
Upload files
Enter ms information
Validate/ submit all authors information:
-Name
-Affiliation
-e-mail
Find via
ORCID

To retrieve co-authors data
Author submitting a manuscript enters a co-author ORCID and clicks "find person"
Retrieve public data from an ORCID account to prepopulate co-author information in manuscript submission
The ORCID is not permanently linked to the account, as the individual has not authenticated
12

3 processes in multiple contexts
Do you have an ORCID?
Find this person via ORCID no yes
* create an ORCID
* link ORCID to
NPG account
* authenticate to ORCID
* link ORCID to
NPG account
While registering
When registered on nature.com on manuscript tracking system retrieve public data to pre-populate submission form
When submitting manuscript

Multiple journals, multiple accounts
• We are asking users to authenticate to ORCID
– Maintain quality
– Co-author ORCID not associated with account
• We are not allowing an ORCID to be attached to more than one account in the same journal
• We are only allowing users to attach one ORCID to an account
– ORCID processes will allow multiple to be created - how will these be merged and our data updated?
• We are asking the users to authenticate to ORCID once and will share that id across multiple journals.

Upon publication: future plans
• ORCID attached to author affiliation in the article
• ORCID-doi pairs registered with CrossRef for disambiguation and update of ORCID data
Add
ORCID

Beyond disambiguation, authors and readers benefits
ORCID and publishers development facilitate submission automatic update of publication record centralized update: update ORCID, update all forward navigation: where are they now?
what have they done since?
16

Current technical limitations
• Lack ability to create an ORCID programmatically
• Because the token is a one-time user, there is no facility for us to allow the user to “synchronize” their accounts
(i.e. update their details with us from ORCID)
• Mock service has been hard to work with. We expect this will be resolved with the release of version 1.0

Risks
• Taking users to and from ORCID – Publishers are dependent on elements of ORCID website and service that are different, remain unclear: or are subject to change:
• Different Terms and Privacy agreements.
• Benefit messaging on ORCID?
• ORCID clarity of public data use by third party?
• Complexity/effort of registration process on ORCID?

Risks
• Taking users to and from ORCID – Publishers are dependent on elements of ORCID website and service that are different, remain unclear, or are subject to change:
• Different Terms and Privacy agreements.
• Benefit messaging on ORCID?
• ORCID clarity of public data use by third party?
• Complexity/effort of registration process on ORCID?
Please keep it simple, clear and fast