11/13/14

• General overview
•
Funding
• What’s covered
• Finding a project
• What’s different with travel projects
• Getting ready
• Reimbursements
• Student panel

MedScholars Program
Introduced in 1980, and substantially expanded over time
Supports students for research projects with Stanford mentors
• Scholarly Concentration projects
• Other research projects
• BOTH SC and other projects
Provides support for tuition and stipend
Offers several award types
Oncampus (“resident” & “medical scientist”)
Traveling Scholars
Away Scholars
Fellowship supplements
For research conducted at
Stanford

MedScholars Program
Introduced in 1980, and substantially expanded over time
Supports students for research projects with Stanford mentors
• Scholarly Concentration projects
• Other research projects
• BOTH SC and other projects
Provides support for tuition and stipend
Offers several award types
Oncampus (“resident” & “medical scientist”)
Traveling Scholars
Away Scholars
Fellowship supplements
For research conducted away from Stanford, primarily overseas provides $2500 additional travel support

MedScholars Program
Introduced in 1980, and substantially expanded over time
Supports students for research projects with Stanford mentors
• Scholarly Concentration projects
• Other research projects
• BOTH SC and other projects
Provides support for tuition and stipend
Offers several award types
Oncampus (“resident” & “medical scientist”)
Traveling Scholars
Away Scholars
Fellowship supplements
For less common projects at other
U.S. institutions, for specific reasons

MedScholars Program
Introduced in 1980, and substantially expanded over time
Supports students for research projects with Stanford mentors
• Scholarly Concentration projects
• Other research projects
• BOTH SC and other projects
Provides support for tuition and stipend
Offers several award types
Oncampus (“resident” & “medical scientist”)
Traveling Scholars
Away Scholars
Fellowship supplements
For students receiving significant outside fellowships
(e.g. HHMI), to ensure funding comparable to other MedScholars
Awards can be pro-rated in quarter FTE increments

In addition, Travel Scholars are eligible for up to $2500
Things to consider:
 Tuition & Stipend gets released at beginning of quarter
 Travel costs are reimbursed once travel has been completed

• MedScholars funds research projects
Not other things like community outreach, language learning, taking interesting classes, etc.
• MedScholars funds your time
Not other things like staff or lab equipment
• You can get up to 5 quarters of full-time support
• Projects must be done with a Stanford faculty advisor
• Projects at other U.S. universities are seldom funded

• FIND your mentor/project
• Network with your peers
• Utilize Project Guide (sent via email)
• Talk to SC Directors- especially from Global Health
• Read your emails
• Review MS website for updates: http://medscholars.stanford.edu/

• DRAFT your proposal ( 30+ days out of deadline )
• SUBMIT your proposal AND any protocols ( by deadline )
• SELECTION of projects ( one month after deadline )
• WORK on project as proposed
• GET FUNDING!
• COMPLETE project ( w/in 6 mths after last quarter of funding )

• Research takes place at destinations outside the U.S.
• Projects involving cross-cultural experiences.
• Student is eligible for up to $2500 in travel costs in addition to regular MS funding

• Travel projects require an on-site mentor in addition to your Stanford mentor
• Letter of support required from both mentors
• Travel budget must be included with your proposal
• IRB/APLAC approval may be required from both sites
• Recommended deadline for summer is January 14th

Before you travel:
• Travel Checklist
• Medical consultation
• Vaccines/medications
• Protocols in place
• Enrolled in 18 units of 370 under your SU mentor’s name
• Funding released!

To be reimbursed, submit within 30 days:
• Your name, student ID number & e-mail address
• Itemized list of expenses with dates
• Travel allowance does not cover food/lodging
• Receipts
• Boarding passes
• Student Travel Certificate
•
Signed by your SU mentor

MedScholars reimburses for direct travel to/from site.
• Indirect travel to research site must be reviewed prior to travel!
• Indirect Routes — If, for other than University business, the traveler takes an indirect route or interrupts a direct route, payment for air fare will be at either the actual charge or the charge that would have been incurred by traveling the direct route by the most economical means, whichever is less. The charge that would have been incurred for a direct route must be documented, at the time of booking the actual flight, with a printout from Stanford’s online booking tool, http://fingate.stanford.edu/staff/travel/res_jobaid/travel_agencies.html
and a copy of the printout included with the iOU expense report.
• Contact MS Program prior to booking any travel!
• Travel to Ebola areas are discouraged.

• Start your draft early!
• Do not wait to submit for faculty review until the day of the deadline!
• Deadline is at 6:00pm, not midnight!
• YOU still need to submit for MS review after your mentor approves the proposal!
• Don’t forget protocols and co-mentor’s letters are due by the deadline!
• COMMUNICATE!