IT:Network:Apps

A SharePoint calendar enables you to work
with multiple Exchange and SharePoint
calendars at the same time. For example, a
group calendar is helpful when you schedule
a team meeting, because you can see the
Exchange calendars of team members and
SharePoint calendars of resources, such as
conference rooms, in one group calendar
view.

To change calendar settings, you must have
at least the design permission level for the
site.
To add a SharePoint calendar
1.
In the Name and Type section, type the Calendar Name and
then select SharePoint.
2.
In the Calendar Overlay Settings section, type a Description for
the calendar (optional), and change the Color theme for the
calendar (optional).
3.
Tip Selecting different colors for different calendars makes it
easier to distinguish which calendar an event is from.
4.
Type the Web URL for the SharePoint site that the calendar is
in, such as https://contoso.com/TWGroupWorkSite/calendar,
and then click Resolve. If the calendar is in the same site as the
group calendar, Web URL will already be populated accurately.
5.
Click the List drop-down arrow and select the calendar that
you want to add to the calendar.
6.
Click the List View drop-down arrow and select the view that
you want to use for the calendar.
7.
If you want this SharePoint calendar to always display in the
SharePoint group calendar, select Always Show.
To add an Exchange calendar
1.
In the Name and Type section, type the Calendar Name
and select Exchange.
2.
In the Calendar Overlay Settings section, type a
Description for the calendar (optional), and change the
default Color theme for the calendar (optional).
3.
Tip Selecting different colors for different calendars
makes it easier to distinguish which calendar an event is
from.
4.
Click Find. Outlook Web Access URL and Exchange Web
Service URL will be filled in automatically. If Find does
not work in your environment, type the URLs manually
5.
If you want this Exchange calendar to always display with
the SharePoint group calendar, select Always Show.

When you use a SharePoint Calendar and you
chose to add an Exchange Calendar as an
overlay, it will always add the
Exchange/Outlook calendar information for
your own account

Fields:
◦ Calendar Name: Any text you want to use.
Outlook Web Access URL: This link will be shown on
the left pane with Pink as background color. The
link can be anything but it make sense to use the
link to OWA.
Exchange Web Service URL: It is important to use
the right URL pointing to the Exchange WebService
from where SharePoint gets the information.

A group calendar enables you to see multiple
calendars at the same time.
◦ For example, a group calendar is helpful when you
schedule a team meeting, because you can see the
availability of team members and conference
rooms.
Configure a calendar as a group calendar
1.
In a calendar, in the ribbon, click the Calendar tab, and then
click List Settings.
2.
Under General Settings, click Title, description and navigation.
3.
In the Group Calendar Options section, set Use this calendar to
share member’s schedules to Yes. This enables you to create
events in the calendar with attendees.
4.
If you want to use this calendar to scheduled resources, such
as conference rooms, as well as people, set Use this calendar
for resource reservation to Yes. This enables you to create
events in the calendar that include resources, such as
conference rooms.
5.
Note If the Use this calendar for resource reservation option is
not available, the Group Work Lists feature is not enabled for
the site.
6.
Click Save.
View multiple users’ calendars in a group
calendar
1. Go to the group calendar and click the
Calendar tab in the ribbon.
2. In the ribbon, in the Scope group, click Day
Group or Week Group.
3. In Add Person, type the name of the person
or group whose calendar you want to view
and then click the check names icon. You
can also click the browse icon, and search
for the person or group.