Office of Research Support

Departmental Grant Manager – Enters information into SPS.
Sponsored Projects System (SPS) is where Grant Managers
can edit grant proposals, route them through the approval
process, generate paper forms for government sponsors, and
track basic award information.

ERA Commons stores basic information about users and
reflects the level of authority for the proposal process.

Grants.duke assists Duke Medical Center and Campus
personnel with the electronic submission of grant proposals to
federal sponsors.


Grants.gov is where proposals are submitted.
SPS info
merge
grants.duke
info
grants.gov
National
National
National
National
National
National
National
National
National
Find out which
institute fits
your research
goals best.
Cancer Institute (NCI)
Eye Institute (NEI)
Heart, Lung, and Blood Institute (NHLBI)
Human Genome Research Institute (NHGRI)
Institute on Aging (NIA)
Institute on Alcohol Abuse and Alcoholism (NIAAA)
Institute of Allergy and Infectious Diseases (NIAID)
Institute of Arthritis and Musculoskeletal and Skin Diseases (NIAMS)
Institute of Biomedical Imaging and Bioengineering (NIBIB)
Eunice Kennedy Shriver National Institute of Child Health and Human
Development (NICHD)
National Institute on Deafness and Other Communication Disorders (NIDCD)
National Institute of Dental and Craniofacial Research (NIDCR)
National Institute of Diabetes and Digestive and Kidney Diseases (NIDDK)
National Institute on Drug Abuse (NIDA)
National Institute of Environmental Health Sciences (NIEHS)
National Institute of General Medical Sciences (NIGMS)
National Institute of Mental Health (NIMH)
National Institute of Neurological Disorders and Stroke (NINDS)
National Institute of Nursing Research (NINR)
National Center for Complementary and Alternative Medicine (NCCAM)
The individual must
 be a citizen or a non-citizen national of the
United States or have been lawfully admitted
for permanent residence

have received a PhD (or equivalent research
degree) or professional degree – MD, DVM,
etc. by the time of award
Standard
dates
apply
http://grants.nih.gov/grants/guide/pa-files/PA-14-149.html
http://grants.nih.gov/grants/funding/submissionschedule.htm
http://grants.nih.gov/grants/funding/submissionschedule.htm#revi
ew
Cycle 1 Cycle 2 Cycle 3
Begin
Writing
January
May
Deadline
April 8
August 8 December 8
Earliest
Possible
Start
Date
September
April
Or
December
September
July
Years of
Stipend for FY Monthly
Career Level
Experience 2014
Stipend
Postdoctoral 0
$42,000
$3,500
1
$43,680
$3,640
2
$45,432
$3,786
3
$47,244
$3,937
4
$49,128
$4,094
5
$51,096
$4,258
6
$53,148
$4,429
7 or More
$55,272
$4,606
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-14-046.html#sthash.NuxBqlrv.dpuf
NIH will pay up to $7,850 (in FY14)
annually to help defray other research
training expenses, such as:
Training-Related
Expenses and
Health Insurance
• Health insurance (self-only or family, as
applicable)
• Staff salaries
• Consultant costs
• Equipment
• Research supplies
• Faculty/staff travel directly related to
the research training program


Introduce yourself
Provide information
◦
◦
◦
◦
◦
Sponsor and FOA number
Deadline
Project title
Mentor’s name
*Years of experience as a postdoc

What else do you need from me?

When do you need those materials?


I don’t have a Commons account. Can I get
one?
I have a Commons account, but I will need PI
status. Can you get that for me?
YOUR ROLES
Update your
personal
profile.
To track your proposal at NIH
use the Status tab.
On this
page, you
will also
find your
award
notice.
https://grants.duke.edu
Click the “Edit” button to
begin working on your
proposal.
Close this section by clicking on “-”.
http://grants.nih.gov/grants/funding/424/sf424
_rr_guide_general_adobe_verb.pdf
Click “Check” to
see any errors.
Fix errors.
Release. Now your
proposal is submitted
to NIH.
1. You may have an
error that can be
fixed.
2. If there are problems
with the network and
your proposal does
not upload before the
deadline, you are out
of luck.

Grants.duke does not look for all errors.
◦
◦
◦
◦
Page limits
Spelling
Formatting / margins
Required attachments
◦ This is up to you.
NIH will email letting you know that your
proposal contains errors and will not move
forward for scientific review. To be reviewed,
the errors must be completed.
Work with your Grant Manager and ORS to get
the errors corrected.
set aside time to write the grant.
 read all directions and follow guidelines
(SF424).
 make a personal “to do” list; check it off.
 be considerate of others’ time.
 get quality feedback.


exceed the page limit

use an unapproved font, pagination, spacing

skip any sections

think any section is not
important/necessary/essential
Writing
critique
Training
experience
Technical
feedback
Ideas for research
and specific aims
Duke receives award
notice
PI Completes forms
Activation form
Payback loan form
PI, Mentor and ORS sign
One copy goes
to GM
ORS activates salary code
One copy goes
to NIH
PI sends Payback form to
NIH

Reapply
◦ You have one chance to apply for an F32 if you are not too
far along in your postdoc career.
◦
If you have seven years of research experience beyond the
doctorate, and who have progressed to the stage of
independent investigator – apply for the F33

Read reviewer comments

Apply for other grants

SF424 -
http://grants.nih.gov/grants/funding/424/sf424_rr_guide_general_
adobe_verb.pdf

Grants.duke -

NIH F32 FOA -
https://grants.duke.edu
http://grants.nih.gov/grants/guide/pa-
files/PA-14-149.html

F Fellowships information -
(including podcasts)
http://grants.nih.gov/training/F_files_nrsa.htm